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Mindbridge Meeting Minutes Feb 1st, 2023

1. Call to Order, Minutes-waved
2. Treasurer’s Report (Jon): Up $2811
3. IT Officer (Tony)
   1. IT Staff Meeting with all heads was initiated, not all were able to make it. We have scheduled a follow-up for Feb 12th
   2. Lyz, Amanda, and I have met to create the framework for the Membership Database. Next step is to work with Mark McKibben for a cloud-based location to host it.
   3. Laptop Hardware Review was performed. Determined hardware requirements and which devices meet said requirements. Will review at the upcoming treasurer’s report for available funds to determine which we can purchase, and which we will have to suffice without in interim. Ultimate needs are:
      1. 7 laptops, 5 tablets, 1 Microsoft Surface (hybrid tablet).
4. Storage Manager (Pat)
   1. There has been another storage locker in CR that is less expensive than our current locker. Website: https://www.storelocal.com/storage-units/iowa/cedar-rapids/storelocal-storage-co-op-3501017
      1. Internal loading ramp
      2. Bluetooth locks
   2. Commitment to giving go-no go recommendation by Apr 5th meeting
5. Convention Reports
   1. Gamicon (Next Gamicon Feb 24-26, 2023)
      1. Reg numbers are good
      2. Lots of play to win games
      3. Need Volunteers go to Gamicon website
      4. Next meeting Feb 18th 1-4pm stuffing programs
      5. 6:30pm Load up on Thursday Feb 23nd in IC
   2. AnimeIowa (July 28-30, 2023)
      1. Feb 11th at Hyatt and Zoom meeting at 2-4pm
      2. Still looking for staff members
      3. Staff Rooms will be open 20th of March maybe opening earlier
   3. ICON (Oct 14-16, 2022)
      1. Feb 11th 4pm at Coralville Hyatt and Discord
      2. Discord worked fairly well for meetings
      3. Guest of Honor Author has been named Lynne M. Thomas and Michael Damian Thomas
6. Other Projects
   1. Game Library (Michele)
      1. New game called Old Salt
      2. New Donations came
      3. Getting ready for Gamicon
   2. Video Game Library (Adam)
      1. Getting ready for Gamicon
      2. Got an origami shelf
   3. Book Group: On hold, Folks haven’t been able to make meetings, need to reorganize
7. Old Business
   1. If there are any problems or questions address them to Robin from now until March 1st meeting
   2. Gamicon new Bid Review and vote on it in Feb. Bid has been approved
      1. Gamicon 33 Arsenic Budget.xlsx
      2. Proposal for Gamicon 33 Arsenic
   3. Moving back to having an in person meeting – Online function will be Zoom for next meeting. Later this year will be moving to Discord.
      1. The Penticoffs March 1st meeting
      2. 6914 Amhurst Dr SW Cedar Rapids, IA
      3. April 5th in Tiffin place TBD
8. New Business
   1. Amanda Bowersox’s Board Position will be up for election at the Gamicon Mindbridge meeting @11AM Sunday, Feb 23rd. 12pm will be a Gamicon meeting. There will be pizza.
   2. Sat March 18th at 1pm for the Treasurers Retreat at the Penticoff House.

Next meeting will be at Gamicon- Mindbridge meeting @11AM Sunday, Feb 23rd.

Mindbridge Meeting Minutes Jan 4th, 2023

1. Call to Order
2. Minutes-waved
3. Treasurer’s Report (Jon)
   1. Up $1425.94
   2. Insurance is coming up next month
   3. Storage locker fees will be going up
4. IT Officer (Tony)
   1. Discord server is up and running (Hooray!)
   2. There are a few laptops that are going close to obsolete
   3. Discussion about usage of Dropbox for cloud storage can be obtained for (estimated $3/month)
   4. Schedule meetings with other IT officers to go over password management
5. Storage Manager (Pat)
   1. Jon is going to be sending information about increase of the price
      1. A new storage locker should be looked into
      2. Any ideas for new lockers should be sent to Pat.
6. Convention Reports
   1. Gamicon (Next Gamicon Feb 24-26, 2023)
      1. As of January 2, 2023, we have 158 registered attendees, 43 of whom are sponsors.
      2. We currently have 58 scheduled events, but still have to put in the Double Exposure tournaments and GOH events. Still getting a steady stream of events coming in.
      3. The deadline to submit events to be included into the program book is January 15th. (events can still be scheduled after that date, but will not be added to the program books)
      4. Event sign up is expected to open for Sponsors on February 1st, and for all others on February 8th, and run through February 17th at Midnight.
      5. GM parties are scheduled for January 14th (Iowa City Area, location TBA), and January 15th (CR Area, location TBA unless someone at the meeting knows otherwise.) from 1pm-4pm.
      6. We will have staff meetings directly after those events.
      7. We are aware that people are being told by the hotel that the room block is full. Ryan has contacted the hotel, but at the time of this writing has not heard back.
   2. AnimeIowa (July 28-30, 2023)
      1. Registrations are coming in.
      2. Meeting Jan 14 at the Coralville Hyatt and online at 2pm, Holiday party (White Elephant $15 limit)
      3. Still looking for people to lead departments please email exec@animeiowa.com
         1. REVENUE team lead
         2. Scheduling team lead
         3. logistics project lead
         4. charity project lead
         5. tech project lead
         6. community outreach project lead
         7. contests project lead
   3. ICON (Oct 14-16, 2022)
      1. Meeting is going to be Jan 14th at the Coralville Hyatt Time TBD
         1. People are invited to the AI White Elephant Holiday Party
      2. Holiday Sale for Registration through the 15th of Jan
7. Other Projects
   1. Game Library (Michele): Michele could use some assistance sometime in getting the items ready for auction (Gamicon). Contact Michele if you would like to help with that.
   2. Video Game Library (Adam)
      1. Still needs Staff for conventions
      2. Working on getting some fundraising information online
   3. Book Group: On hold, Folks haven’t been able to make meetings, need to reorganize
8. Old Business
   1. If there are any problems or questions address them to Tony from now until Feb 1st meeting
   2. Review and discuss the Mindbridge Harassment Policy: This is still being reviewed
   3. Work on Database for Membership Management – Scheduled on Jan 21st
9. New Business
   1. Review Mindbridge Discord Server and Information, Invite Link: https://discord.gg/PeZ2rCxfTa
   2. Gamicon new Bid Review and vote on it in Feb.
      1. Gamicon 33 Arsenic Budget
      2. Proposal for Gamicon 33 Arsenic
   3. April 2021 minutes by-law update, needs to get to Mark for updating on Website- Tony will do this
   4. Any agenda items that people would like to bring up at the next general meeting needs to be emailed to the Secretary -Jessica Penticoff at Rowanstarr22@gmail.com by the end of the day on Monday before the meeting on Wednesday. Otherwise it might not be discussed.
   5. Moving back to having an in person meeting
      1. The Penticoffs March 1st meeting, 6914 Amhurst Dr SW Cedar Rapids, IA
      2. April 5th in Tiffin place TBD

Next Meeting: Wednesday Feb 1st at 6pm online via Zoom.

Mindbridge Meeting Minutes Dec 7th , 2022

1. Call to Order
2. Minutes-waved
3. Treasurer’s Report (Jon): Down $18,110
4. IT Officer (Tony)
   1. Password management up and running. Need to meet with IT officers for other conventions
   2. Didn’t get Discord for the Mindbridge server set up.
5. Storage Manager (Pat)
   1. Nov. 20th went through the storage locker.
      1. Retired some cooking items from Consuite/Recharge room
      2. Will post the pictures of items on the 15th Dec on the Discord server
   2. Some totes in the AI locker that are unlabeled and unclaimed.
6. Convention Reports
   1. Gamicon (Next Gamicon Feb 24-26, 2023)
      1. Next meeting Dec 18th 6pm on Discord
      2. Getting events scheduled
      3. No masks required: Exceptions at the game runner’s discretion
   2. AnimeIowa (July 28-30, 2023)
      1. Sat Dec 10th Time 2pm online and at the Hyatt
      2. Lots of open roles that still need to be filled
      3. 200 Regs from the Black Friday Sale
   3. ICON (Oct 14-16, 2022)
      1. Post mortem in Sat Dec 10th Time 4pm on Zoom and at the Hyatt
      2. Reg will be having Post Holiday Sale $45 Dec 26th-31st
7. Other Projects
   1. Game Library (Michele): Woot.com had origami shelves on sale 6 were bought
   2. Video Game Library (Adam)
      1. Researching options on an Arcade Cabinet
      2. Looking in to raising money options
   3. Book Group: Dec 12th Time:6pm Red Mars by Kim Stanley Robinson – Online, please talk to Cath or Michele for link if needed
8. Old Business
   1. Mindbridge Discord for meetings: Tony is still working on setting up
   2. If there are any problems or questions address them to Jenny C. from now until Jan 4th meeting
   3. Review and discuss the Mindbridge Harassment Policy
9. New Business
   1. Lyz, Tony, and Amanda will be getting together in mid to late January to discuss revisions to the membership database
   2. Adam’s proposal for raising money for the video game library
      1. Sponsorship tiers $20, $50, $100
      2. People will receive thank you gifts and recognition at events.
      3. Will be setting up taking donations through TableTop.events
      4. The Board approved the proposal

Next Meeting: Wednesday Jan 4th at 6pm online via Zoom.