Mindbridge Meeting Minutes Jan 8th, 2025

    1. Treasurer’s Report (Jon): Up 13k
    2. IT Officer (Tony): No updates
    3. Storage Manager (Carhoff Alliance): Working to coordinate with other members in January to review and update.
    4. Convention Reports-All conventions are looking for additional help.
      1. Gamicon (Feb 28-March 2nd, 2025) Website Here
        1. 2026 bid is due in December
        2. We will be having 2 GM parties this year. For those unfamiliar they are a small gathering where you can show up and ask questions in person that you may have in regards to event submissions, along with having paper copies of event submissions if you’d rather fill it out that way and have the event coordinator enter them. Also we play some games and socialize. We have one up in the Cedar Rapids area and another down in IC so feel free to hit up the closer on, or if you really want you can attend both.
        3. First one will be on Saturday January 11th, from 1 PM to 5 PM at the Hiawatha Public Library (150 W Willman St, Hiawatha IA).
        4. Second will be on Sunday January 12th, from Noon to 5 PM at Hobby Corner ( 1606 Sycamore St, Iowa City, IA). There will also be a Gamicon meeting during the last hour of this one so if you have interest in seeing what that looks like or want to see how else you can help stick around for that.
        5. Also a reminder that if you want to make sure your events show up in the program guide they will need to be submitted by January 15th. You will still be able to submit events after that but they will only be viewable on the website or on the sign up sheets at the con.
        6. Thursday hotel room block is sold out.
        7. Submit any events due soon
        8. Now have a map of the layout
        9. If interested in volunteering, staff or have other questions contact: info@gamicon.org
      2. AnimeIowa (July 24th – 27th, 2025) Website Here
        1. Next staff meeting is on Sat Jan 11th from 2-4pm at the Hyatt in Coralville
        2. Voting for charity auction is done and will be announced at the staff Meeting
        3. If interested in volunteering, staff or have other questions contact: execs@animeiowa.com
      3. ICON (ICON50-2026) Website Here
        1. Next Staff meeting Sat Jan 25th,2025 Room E at 2pm at the IC Public Library
        2. If interested in staff or have other questions contact: concom@iowa-icon.com
        3. If interested in Volunteering contact: volunteering@iowa-icon.com
    5. Other Projects
      1. Game Library-Michele: n/a
      2. Video Game Library: Need assistance with running Video Game Library please contact Adam
      3. TrekFest- Jenny Carhoff
        1. June 26th-28th, 2025
        2. Website Here
        3. If interested please contact Jenny at mommayaya911@gmail.com
      4. Book Group:
        1. Thurs Jan 9th we will be discussing Bear and Nightingale by Katherine Arden at Panera on Edgewood Rd in Cedar Rapids at 6pm.
        2. Thurs Feb 13th we will be discussing will be a general discussion covering the books that we have read and those we would like to read.
    6. Anybody wanting to become Mindbridge Members
      1. John Anderson has been voted in as member
    7. Old Business
      1. If there are any problems or questions address them to Tony from now until Feb 5th meeting Email mindbridge-bod@googlegroups.com
      2. Gamicon bid
    8. New Business
      1. ICON 49.5 bid was reviewed and will be voted on
      2. Robin is stepping down as a board member elections will happen at the Feb Meeting
      3. Treasurers Retreat will be on Sat March 15th at 1-4pm online and in person at the Penticoff House.
      4. Gamicon is listed in Iowa Starting Line article on 27 Iowa festivals! Here

Next meeting will be Wed Feb 5th,2025 @ 7pm online and in person at the ARC in Iowa City ARC 2401 Towncrest Dr 2401 Iowa City, IA. Across the street from the church of the Nazarene, two blocks from the old building.

Mindbridge Meeting Minutes Dec 4th, 2024

  1. Treasurer’s Report (Jon): Down $220
  2. IT Officer (Tony): No updates
  3. Storage Manager (Carhoff Alliance): Working to coordinate with other members in January to review and update.
  4. Convention Reports-All conventions are looking for additional help.
    1. Gamicon (Feb 28-March 2nd, 2025) Website Here
      1. 2026 bid is due in December
      2. If interested in volunteering, staff or have other questions contact: info@gamicon.org
      3. Next meeting in December 15th 6:30 PM @Tim’s
      4. GM party Jan 11th & 12th
      5. Meet at the locker on Thurs Feb 27, 2025 at 5:30pm at the Coralville Mall Food Court
      6. 472 regs so far
    2. AnimeIowa (July 24th – 27th, 2025) Website Here
      1. If interested in volunteering, staff or have other questions contact: execs@animeiowa.com
      2. Next meeting Sat Dec 7th 2:00 PM At the Coralville Hyatt and online
    3. ICON (ICON50-2026) Website Here
      1. Post Mortem was held on December 3rd. They reviewed the comment cards, the pledge forms and discussed ICON49.5 and ICON50.
      2. The bid has begun for ICON49.5
        1. Possibly at the Graduate Hotel
        2. One day convention
        3. Will be a Room Block available
      3. They are researching dates for ICON50
      4. If interested in staff or have other questions contact: concom@iowa-icon.com
      5. If interested in Volunteering contact: volunteering@iowa-icon.com
  5. Other Projects
    1. Game Library-Michele: Two copies of hello kitty day in the park added
    2. Video Game Library:
      1. Need assistance with running Video Game Library please contact Adam
      2. Acquire PS5 and controllers for the Library
    3. TrekFest- Jenny Carhoff
      1. June 26th-28th, 2025
      2. Website here
      3. If interested please contact Jenny at mommayaya911@gmail.com
    4. Book Group:
      1. Thursday Dec 19th we will be discussing will be a general discussion covering the books that we have read and those we would like to read Panera on Edgewood Rd in Cedar Rapids at 6pm.
      2. Thurs Jan 9th we will be discussing Bear and Nightingale by Katherine Arden
  6. Anybody wanting to become Mindbridge Members: Wes Dou is now a member
  7. Old Business
    1. Next Meeting will be Jan 8th, 2025
    2. If there are any problems or questions address them to Jenny from now until Jan 8th meeting Email mindbridge-bod@googlegroups.com
  8. New Business
    1. Gamicon Bid

Next meeting will be Wed Jan 8th,2025 @ 7pm online and in person at the at the Penticoff house 6914 Amhurst Dr Cedar Rapids, IA

Mindbridge Meeting Minutes Nov 6th, 2024

  1. Treasurer’s Report (Jon): Up $27
  2. IT Officer (Tony): n/a
  3. Storage Manager (Carhoff Alliance)
  4. Will be talking to people about construction needs for safety and storage needs
  5. Convention Reports-All conventions are looking for additional help.
    1. Gamicon (Feb 28-March 2nd, 2025) Website Here
      1. Nov 17 6:30pm at Tim’s house at 271 Wiley Blvd NW Cedar Rapids, IA and online
      2. Room block closes early February
      3. Just had an extra life event
      4. Promotion with Papa Johns and starting to see the coupons back
      5. 2026 bid is due in December
      6. If interested in volunteering, staff or have other questions contact: info@gamicon.org
    2. AnimeIowa (July 24th – 27th, 2025) Website Here
      1. Saturday 11/9/24 2 PM at the Hyatt and online.
      2. Feedback form for staff
      3. Black Friday sale will be happening. More information to follow
      4. If interested in volunteering, staff or have other questions contact: execs@animeiowa.com
    3. ICON (ICON50-2026) Website Here
      1. ICON49 happened huzzah
      2. 223 people who came to the Convention
      3. Post-Mortem will be happening soon
      4. Looking into a hotel, The Graduate in Iowa City for a small one day ICON49.5 in 2025
      5. If interested in staff or have other questions contact: concom@iowa-icon.com
      6. If interested in Volunteering contact: volunteering@iowa-icon.com
  6. Other Projects
    1. Game Library-Michele
      1. Good usage of the Game Library and Video Game Library combined space. Would like to have more time
      2. Wanting to offer $15 program outreach tubs to organizations
    2. Video Game Library
      1. 23 Games checked out
      2. Steam Deck used
      3. Good use of space for smaller conventions
      4. Need assistance with running Video Game Library please contact Adam
    3. TrekFest- Jenny Carhoff
      1. June 26th-28th, 2025
      2. Website here
      3. If interested please contact Jenny at mommayaya911@gmail.com
    4. Book Group:
      1. Nov 14th At Panera on will be discussing will be a general discussion covering the books that we have read and those we would like to read Edgewood Rd in Cedar Rapids at 6pm
      2. Thursday Dec TBD
    5. Anybody wanting to become Mindbridge Members
      1. Candace is now member
      2. John’s first meeting and has been to a convention
  7. Old Business
    1. Anime Iowa would like to look at setting up Scholarship
      1. $5000 to ICON
      2. $2000 to setup scholarships on behalf of AI
      3. AI is needing approval to take money out of their checking outside of the budget. Wanting to take money from the checking account outside of budget.
      4. This has been brought up
      5. Approved by the membership
    2. If there are any problems or questions address them to Amanda from now until Dec 4th meeting Email mindbridge-bod@googlegroups.com
  8. New Business
    1. Geek Feast 2024
      1. Amanda brought Witches Cauldron Brew Winner
      2. Jessica brought Lembas bread from Lord of the Ring
      3. Jessica brought Mushroom, Onion, and Garlic Hand Pies

Next meeting will be Wed Dec 4 @ 7pm online and in person at the ARC in Iowa City ARC 2401 Towncrest Dr 2401 Iowa City, IA. Across the street from the church of the Nazarene, two blocks from the old building.

Mindbridge Meeting Minutes Oct 2nd, 2024

  1. Treasurer’s Report (Jon): Down 58k
  2. IT Officer (Tony): No updates
  3. Storage Manager (Carhoff Alliance)
    1. Email sent out
      1. Covering:
        1. Proper Storage of gridwall
        2. Changes of procedures
    2. Each Con needs to let the Storage Alliance know when they are needing to be at the locker. This doesn’t make them head of logistics.
  4. Convention Reports-All conventions are looking for additional help.
    1. ICON (Oct 18-20th, 2024) Website Here
      1. Next meeting is Sunday Oct 13th at Noon
      2. ICON Launch Party at Swamp Fox Books on Thurs Oct 17th at 7:30 PM-9:30 PM Information Here
      3. Load in meet at locker on Thurs October 17th at 3:00 PM
        1. Bring close-toed shoes
      4. If interested in staff or have other questions contact: concom@iowa-icon.com
      5. If interested in Volunteering contact: volunteering@iowa-icon.com
    2. Gamicon (Feb 28-March 2nd, 2025) Website Here
      1. Oct 6th at 6:30 pm at Ca 130 Hackberry St
      2. Will be putting flyers on Papa John’s pizza box at University of Iowa on Homecoming and again later in the year.
      3. Charities will be HACAP and Last Hope Animal Shelter
      4. 2026 bid is due in December
      5. If interested in volunteering, staff or have other questions contact: info@gamicon.org
    3. AnimeIowa (July 24th – 27th, 2025) Website Here
      1. Next meeting will be Sat Oct 12th at 2pm online only.
      2. Bills paid and we still have money
      3. If interested in volunteering, staff or have other questions contact: execs@animeiowa.com
  5. Other Projects
    1. Game Library-Michele
      1. Will be at ICON
      2. Game Library Inventory Here
    2. Video Game Library
      1. Will be at ICON
      2. Working with the Storage Alliance for efficient use of storage
      3. Need assistance with running Video Game Library please contact Adam
    3. TrekFest- Jenny Carhoff and Alex Ward
      1. June 26th-28th, 2025
      2. Website here
      3. If interested please contact Jenny at mommayaya911@gmail.com
    4. Book Group:
      1. Oct 17th at Swamp Fox Books during the ICON book signing and Meet and Greet. We will be discussing a general discussion covering the books that we have read and those we would like to read.
      2. Thursday Nov 14 TBD
  6. Anybody wanting to become Mindbridge Members
  7. Old Business
    1. ICON 50 will not be in 2025? Vote among staff
    2. Board Member up for vote
    3. Badge ribbons for Mindbridge and Mindbridge Board
    4. If there are any problems or questions address them to Sheril from now until Nov 6th meeting Email mindbridge-bod@googlegroups.com
  8. New Business
    1. Capital city Game Con Oct 11-13th, 2024 in Des Moines Here
    2. Review Harassment policy updates: 27th 2:00 PM on zoom.
    3. Anime Iowa would like to look at setting up Scholarship
      1. $5000 to ICON
      2. $2000 to setup scholarships on behalf of AI
      3. Will be approved by AI staff at their next meeting, And voted at next Mindbridge Meeting
    4. Geek Feast Next Mindbridge Meeting November 6th bring Geek Themed Food to share

Next meeting will be Wed Nov 6th @ 7pm online and in person at the Penticoff house 6914 Amhurst Dr Cedar RapidZoom.