Mindbridge Meeting Minutes Jan 3rd, 2024

  1. Treasurer’s Report (Jon): Down $4k Gamicon paid down payment for Hotel
  2. IT Officer (Tony)
    1. Bags ordered, cost $161.92
    2. Microsoft Office expense, $6/user/month for online only, $12.50 for offline
      1. This will give us the ability to have access to a joint account and joint files
      2. Offline would
  3. Storage Manager (Pat)
    1. Moove In-Spoke with Regional Manager about Cost per month.
      1. Suggested move to Moove In Tifton,IA online price is $80/month per locker compared to $300/month per locker
      2. Don’t do contracts
      3. Pat.animeiowa@gmail.com
    2. Gamicon stuff was moved from the front of the locker. Also items were placed on top.
    3. Please dont move totes that are not for your con.
  4. Convention Reports-All conventions are looking for additional help.
    1. Gamicon (Next Gamicon Feb 23-25, 2024)
      1. Most dealers are registered
      2. Game Master Jan 13th party Geek City 12- 5pm
        1. Register games to be in program book
        2. Any people who have been a part of Gamicon who have passed away please let Michele know
        3. Any other information to add to the program book please let Michele know
      3. Next Meeting 4:30 pm at Geek City and on Discord meeting Jan 13th
      4. Jan 13th, 2024 last day to submit event
      5. If interested in volunteering, staff or have other questions contact: info@gamicon.org
    2. AnimeIowa (July 26th – 28th, 2024)
      1. Next Meeting Jan 13th 2-4pm
      2. Bid for 2025 needs to be submitted by May
      3. If interested in volunteering, staff or have other questions contact: execs@animeiowa.com
    3. ICON (Oct 18-20th, 2024)
      1. Post Mortem still yet to be scheduled
      2. People have been asking if the convention is even happening
      3. Staff email needs to be sent out
      4. If interested in staff or have other questions contact: concom@iowa-icon.com
      5. If interested in Volunteering contact: volunteering@iowa-icon.com
  5. Other Projects
    1. Game Library-Michele: Ninja Sloths added to game library
    2. Video Game Library
      1. Need assistance with running Video Game Library please contact Adam
      2. Adam needs multi hour volunteer at Gamicon
    3. Book Group
      1. Thursday Jan 25th will be a general discussion covering the books that we have read and those we would like to read. At Panera on Edgewood Rd in Cedar Rapids at 6pm.
      2. Midnight Library by Matt Haig Feb 8th at the same location
  6. Anybody wanting to become Mindbridge Members: n/a
  7. Old Business: If there are any problems or questions address them to Sheril from now until Feb 7th meeting Email mindbridge-bod@googlegroups.com
  8. New Business
    1. TrekFest 2024 June 26-28
      1. Need to talk about Mindbridge’s involvement
      2. Steve Tait contact point for people who want to be involved. Steve will not be at the Fest.

Next meeting will be Wed February 7th @ 7pm online and at the ARC in Iowa City ARC 2401 Towncrest Dr 2401 Iowa City, IA. Across the street from the church of the Nazarene, two blocks from the old building.

Mindbridge Meeting Minutes Dec 6th, 2023

  1. Treasurer’s Report (Jon): Down $5250 due to paying hotel bills
  2. IT Officer (Tony)
    1. Laptops done
    2. Look into Microsoft License
    3. Possible money for laptop bags
      1. Amazon $15/bag need 7
      2. Approved by board under $500
  3. Storage Manager (Pat)
    1. Revisit location of locker
      1. Location good
      2. Maybe go down to one locker
    2. Need to go through stuff in the locker
      1. Inventory
      2. Not used stuff
    3. Need to have people in charge of totes
  4. Convention Reports – All conventions are looking for additional help.
    1. Gamicon (Next Gamicon Feb 23-25, 2024)
      1. Dec 17th 6:30PM Tim’s house at 271 Wiley Blvd NW Cedar Rapids, IA and online
      2. Hotel Contracts
        1. 2025 hotel contract signed (Feb 27-March 2)
        2. 2026 hotel contract higher (March 5-8)
      3. GM party Jan 13th, 2024 last day to submit events at Geek City noon-5PM
      4. Jan 13th, 2024 last day to submit event
      5. If interested in volunteering, staff or have other questions contact: info@gamicon.org
    2. AnimeIowa (July 26th – 28th, 2024)
      1. Sat December 9th at 2PM at Hyatt in Coralville and online
      2. Getting Guests of Honors
      3. Black Friday Reg 240 people more than last year
      4. If interested in volunteering, staff or have other questions contact: execs@animeiowa.com
    3. ICON (TBD)
      1. Proposal and budget ICON49
      2. If interested in staff or have other questions contact: concom@iowa-icon.com
      3. If interested in Volunteering contact: volunteering@iowa-icon.com
  5. Other Projects
    1. Game Library (Michele)
      1. Games from Game Library can be checked out, contact Michele
      2. Steam Up game added to library
    2. Video Game Library: Need assistance with running Video Game Library please contact Adam
    3. Book Group: Thursday Dec 14th will be The Embroidered Book by Kate Heartfield. Author will be present at the meeting. At Panera on Edgewood Rd in Cedar Rapids at 6pm.
      1. We will be having a White Elephant Book Exchange
      2. Jan 25th will be a general discussion covering the books that we have read and those we would like to read.
  6. Anybody wanting to become Mindbridge Members: Doug Wilson- New Member
  7. Old Business
    1. If there are any problems or questions address them to Robin from now until Jan 3rd meeting Email mindbridge-bod@googlegroups.com
    2. ICON 49 Bid Review
    3. Selenium Bid 2025 was submitted and reviewed
  8. New Business: Future bids should not require signed contracts, but rather RFPs with reserved dates and costs.

Next meeting will be Wed January 3rd@ 7pm online and at the Penticoff House 6914 Amhurst Dr Sw Cedar Rapids

  1. Treasurer’s Report (Jon): $6700 up (ICON Hotel not yet filled)
  2. IT Officer (Tony)
    1. Remaining laptops are mostly setup
    2. Possibly switching to Microsoft 365
    3. Remind schedule IT meeting all IT officers
  3. Storage Manager (Pat): Logistic Meeting at ICON was held
  4. Convention Reports-All conventions are looking for additional help.
    1. Gamicon (Next Gamicon Feb 23-25, 2024)
      1. Reminder: 2025 Gamicon bid due by or before December Meeting (12/06/23) for initial review.
      2. Tournaments at Gamicon (events signup will be Jan or Feb)
        1. Catan Tournament National Qualifier
        2. Ticket to Ride Tournament
        3. Double Exposure Tournament list
          1. Hearts Tournament
          2. Spades Tournament
          3. Munchkin Tournament
          4. Looking for someone to run a Euchre Tournament
      3. Next Meeting Sun Nov 26th 6:30 Tim’s house at 271 Wiley Blvd NW Cedar Rapids, IA and online
      4. If interested in volunteering, staff or have other questions contact: info@gamicon.org
    2. AnimeIowa (July 26th – 28th, 2024)
      1. Team Leads have been notified by email.
      2. Next meeting is Nov 4th 2-5pm is at the Duke Slater room on the 2nd floor in Coralville and also Discord
      3. If interested in volunteering, staff or have other questions contact: execs@animeiowa.com
    3. ICON (TBD)
      1. ICON happened last month (230 people attended)
      2. Post Mortem Meeting is still to be determined.
      3. Bid is due in two weeks (Nov 15th)
      4. If interested in staff or have other questions contact: concom@iowa-icon.com
      5. If interested in Volunteering contact: volunteering@iowa-icon.com
  5. Other Projects
    1. Game Library (Michele)
      1. Monster Inn anonymously donated
      2. Lord of the Rings Risk Donated
      3. We had 24 checkouts
      4. Smaller number of games would be recommended
      5. Smaller room
    2. Video Game Library (Adam)
      1. 30 Checkouts, but 12 people in the room
      2. Nintendo Switch was the most popular
      3. Next ICON we might want to have only the Switch and the Arcade
      4. Smaller room might work better
      5. Needs more Signage
    3. Book Group: Thursday Nov 16th will be a general discussion covering the books that we have read and those we would like to read. At Panera on Edgewood Rd in Cedar Rapids at 6pm.
      1. Thursday Dec 16th will be the The Embroidered Book by Kate Heartfield.
      2. We will be having a White Elephant Book Exchange Bring
    4. Anybody wanting to become Mindbridge Members
      1. Sam Miller-New Member at ICON Meeting
      2. Tricia Andersen-New Member at ICON Meeting
      3. Brian Johnson-New Member
  6. Old Business
    1. If there are any problems or questions address them to Tony from now until December 6th meeting Email mindbridge-bod@googlegroups.com
    2. Kee Con Gaming Convention in Cherokee, Iowa Nov 3-5, 2023
    3. ICON 49 Bid Review
      1. Laying the foundation for the future.
      2. The Bid was accepted, but there is a caveat about the finalized by December
      3. Due by Nov 15th
  7. New Business
    1. We need to do an inventory of the items in the Storage Garages
      1. Maybe rent the ARC so that we have space to go through the totes similar to Boardgame Library inventory
    2. Make sure that the correct lids go on to the correct totes when loading them up after events. Speakers were in the wrong totes.
    3. Selenium Bid 2024 was submitted and reviewed.

Next meeting will be Wed Dec 6th @ 7pm online and at the ARC in Iowa City ARC 2401 Towncrest Dr 2401 Iowa City, IA. Across the street from the church of the Nazarene, two blocks from the old building.

  1. Treasurer’s Report (Jon): Down $56K due to AI bills being paid
  2. IT Officer (Tony): Most of the laptops are set up
  3. Storage Manager (Pat): Waiting to hear back from Marty
  4. Convention Reports-All conventions are looking for additional help.
    1. ICON (Oct 13-15, 2023)
      1. Sat Oct 7th at the Penticoff house 4 pm
        1. Programming is sent off. Grid is set up. Will be put on discord
        2. Retractable signs are here.
        3. Locker meeting at the Locker Thurs Oct 12th at 3pm
        4. If interested in staff or have other questions contact: concom@iowa-icon.com
        5. If interested in Volunteering contact: volunteering@iowa-icon.com
    2. Gamicon (Next Gamicon Feb 23-25, 2024)
      1. Contacting the Regency Hotel for next year
      2. Events trickling in
      3. Finalizing dealers and sending out emails to them
      4. GoH has been finalized
      5. Index card RPG Rules are here to to view event information here
      6. Next Meeting Sun Oct 22nd 6:30 Tim’s house at 271 Wiley Blvd NW Cedar Rapids, IA and online
      7. If interested in volunteering, staff or have other questions contact: info@gamicon.org
    3. AnimeIowa (July 26th – 28th, 2024)
      1. Oct 14 at the Coralville Hyatt and on Zoom at 2 pm
      2. Reviewing applications for department heads and staff
      3. If interested in volunteering, staff or have other questions contact: execs@animeiowa.com
  5. Other Projects
    1. Game Library (Michele)
      1. Helping out with other conventions.
      2. Sunday Oct 8th Deadlines Game at Geek City, Iowa City 12-5pm
    2. Video Game Library (Adam): n/a
    3. Book Group: Thursday October 5th Book is Insistent Oracles by Bob Koester.
      1. We will be having the author joining us virtually. At Panera on Edgewood Rd in Cedar Rapids at 6pm.
      2. Thursday Nov 16th will be a general discussion covering the books that we have read and those we would like to read.
  6. Anybody wanting to become Mindbridge Members: Clayton Boldt – now a member
  7. Old Business
    1. If there are any problems or questions address them to Jenny from now until November 1st meeting Email mindbridge-bod@googlegroups.com or mommayaya911@gmail.com
  8. New Business
    1. Geek Fest: Cooking competition after a Mindbridge Meetings October 4th in Iowa City
      1. Please bring the recipe or send them to Rowanstarr22@gmail.com and they will be compiled for a cookbook for our members
      2. This Month’s Entries: Jello Jiggler Oozes – Michele
    2. Extra Life for UI Children Hospital Oct 21 10am-9pm at Grace Church, Iowa City
      1. Cheat For Charity
        1. Bring small bills
        2. Games and Prizes
      2. Please donate prizes
    3. Cardboard Caucus Oct 27-29, 2023 in West Des Moines
    4. Kee Con Gaming Convention in Cherokee, Iowa Nov 3-5, 2023
    5. ICON 49 Bid Review
      1. Laying the foundation for the future.
      2. The Bid was accepted, but there is a caveat about the finalized by December

Next meeting will be Wed Nov 1st @ 7pm online and the Penticoff House 6914 Amhurst Dr SW Cedar Rapids, IA