February 2023 Minutes

Mindbridge Meeting Minutes Feb 1st, 2023

1. Call to Order, Minutes-waved
2. Treasurer’s Report (Jon): Up $2811
3. IT Officer (Tony)
   1. IT Staff Meeting with all heads was initiated, not all were able to make it. We have scheduled a follow-up for Feb 12th
   2. Lyz, Amanda, and I have met to create the framework for the Membership Database. Next step is to work with Mark McKibben for a cloud-based location to host it.
   3. Laptop Hardware Review was performed. Determined hardware requirements and which devices meet said requirements. Will review at the upcoming treasurer’s report for available funds to determine which we can purchase, and which we will have to suffice without in interim. Ultimate needs are:
      1. 7 laptops, 5 tablets, 1 Microsoft Surface (hybrid tablet).
4. Storage Manager (Pat)
   1. There has been another storage locker in CR that is less expensive than our current locker. Website: https://www.storelocal.com/storage-units/iowa/cedar-rapids/storelocal-storage-co-op-3501017
      1. Internal loading ramp
      2. Bluetooth locks
   2. Commitment to giving go-no go recommendation by Apr 5th meeting
5. Convention Reports
   1. Gamicon (Next Gamicon Feb 24-26, 2023)
      1. Reg numbers are good
      2. Lots of play to win games
      3. Need Volunteers go to Gamicon website
      4. Next meeting Feb 18th 1-4pm stuffing programs
      5. 6:30pm Load up on Thursday Feb 23nd in IC
   2. AnimeIowa (July 28-30, 2023)
      1. Feb 11th at Hyatt and Zoom meeting at 2-4pm
      2. Still looking for staff members
      3. Staff Rooms will be open 20th of March maybe opening earlier
   3. ICON (Oct 14-16, 2022)
      1. Feb 11th 4pm at Coralville Hyatt and Discord
      2. Discord worked fairly well for meetings
      3. Guest of Honor Author has been named Lynne M. Thomas and Michael Damian Thomas
6. Other Projects
   1. Game Library (Michele)
      1. New game called Old Salt
      2. New Donations came
      3. Getting ready for Gamicon
   2. Video Game Library (Adam)
      1. Getting ready for Gamicon
      2. Got an origami shelf
   3. Book Group: On hold, Folks haven’t been able to make meetings, need to reorganize
7. Old Business
   1. If there are any problems or questions address them to Robin from now until March 1st meeting
   2. Gamicon new Bid Review and vote on it in Feb. Bid has been approved
      1. Gamicon 33 Arsenic Budget.xlsx
      2. Proposal for Gamicon 33 Arsenic
   3. Moving back to having an in person meeting – Online function will be Zoom for next meeting. Later this year will be moving to Discord.
      1. The Penticoffs March 1st meeting
      2. 6914 Amhurst Dr SW Cedar Rapids, IA
      3. April 5th in Tiffin place TBD
8. New Business
   1. Amanda Bowersox’s Board Position will be up for election at the Gamicon Mindbridge meeting @11AM Sunday, Feb 23rd. 12pm will be a Gamicon meeting. There will be pizza.
   2. Sat March 18th at 1pm for the Treasurers Retreat at the Penticoff House.

Next meeting will be at Gamicon- Mindbridge meeting @11AM Sunday, Feb 23rd.