Mindbridge Foundation

Mindbridge Meeting Minutes March 5th, 2025

1. Treasurer’s Report (Jon): Up $10.5k
2. IT Officer (Tony): No updates
3. Storage Manager (Carhoff Alliance)
   1. Storage Regulations Here
      1. Storage Rules Manifesto Review
         1. Would like to make it a bylaw and enforceable
   2. Storage Locker Restock and Repair Requests
      1. Storage Wishlist Here
      2. Approved by Board for $200 Requisition for Tool Organizer and Locks. Remainder of request will carry to next fiscal year after the treasurer’s retreat.
4. Convention Reports – All conventions are looking for additional help.
   1. AnimeIowa (July 24th – 27th, 2025) Website Here
      1. 2026 Bid is due in May
      2. Staff Meeting March 8th in person and online at Coralville Hyatt
      3. Hotel Rooms Reg opens
         1. March 17-28 open to staff and vendors
         2. March 31 open to attendees
      4. If interested in volunteering, staff or have other questions contact: execs@animeiowa.com
   2. ICON (ICON50-2026) Website Here
      1. The next ICON meeting will be Saturday, March 22, 2025, 2-5:00pm, Iowa City Public Library (Meeting Room E), Iowa City.
      2. ICON 49.5 (October 11, 2025) and ICON 50 (2026) planning are still moving forward.
      3. Survey about date for ICON50 Here
      4. Unofficial ICON/Mindbridge event to watch Mickey 17, Thursday, March 6, 6:30 PM, FilmScene at The Chauncey, Iowa City.
      5. If interested in staff or have other questions contact: concom@iowa-icon.com
      6. If interested in Volunteering contact: volunteering@iowa-icon.com
   3. Gamicon (March 6th- 8th, 2026) Website Here
      1. If interested in volunteering, staff or have other questions contact: info@gamicon.org
      2. Gamicon Selenium Feedback Survey Here
      3. 802 attendees
      4. 96% of registrations attended
      5. $405 charity raised
      6. 91 registrations for next year already in, 33 of which are benefactors
      7. Elisa Teague Guest of Honor for Gamicon Bromine
         1. Geek Out
         2. D&D premade campaigns
5. Other Projects
   1. Game Library – Michele
      1. 18 new games added to the library at Gamicon
      2. 334 Play to wins checked out
      3. 195 library games checked out. 112 unique games, over 200 unique individuals
   2. Video Game Library
      1. Need assistance with running Video Game Library please contact Adam
      2. 162 game checkouts, most popular is Nintendo Switch
      3. Thank you to everyone who assisted with the Video Game Library in Adam’s absence
   3. TrekFest- Jenny Carhoff
      1. June 26th-28th, 2025
      2. https://trekfest.org/
      3. If interested please contact Jenny at mommayaya911@gmail.com
   4. Book Group
      1. Thurs March 13th, reading The Mermaid, by Christina Henry Panera on Edgewood Rd in Cedar Rapids at 6pm.
      2. Thurs April 24 we will be discussing a general discussion covering the books that we have read and those we would like to read
      3. May TBD we will be discussing a general discussion covering the books that we have read and those we would like to read
6. Anybody wanting to become Mindbridge Members: n/a
7. Old Business
   1. If there are any problems or questions address them to Amanda from now until April 2nd, 2025 meeting Email mindbridge-bod@googlegroups.com
   2. Open Board Member Nomination
      1. Lost has been appointed to the board to serve out the remainder of Robin’s term, which ends in May 2025
   3. AI Bid for 2026
8. New Business
   1. Request for reprinting pens for the conventions
   2. Request for pronoun ribbons
   3. Discussion of AnimeIowa Exec Performance Improvement Plan

Next meeting will be Wed April 2nd,2025 @ 7pm online and in person at the ARC in Iowa City ARC 2401 Towncrest Dr 2401 Iowa City, IA. Across the street from the church of the Nazarene, two blocks from the old building.

Mindbridge Meeting Minutes Feb 5th, 2025

1. Treasurer’s Report (Jon): Up $4165.88
2. IT Officer (Tony): N/a
3. Storage Manager (Carhoff Alliance): Sat 8th at noon Jenny will be assessing the Lockers for repairs
4. Convention Reports -All conventions are looking for additional help.
   1. Gamicon (Feb 28-March 2nd, 2025)
      1. Sat Feb 22nd 1-4pm at Casa de Maakstad in Person
         1. Box stuffing party will be done
         2. Cat napping envelopes will also be stuffed at the meeting
      2. Move in-Thurs Feb 27th 5:30pm meet at the food court at Coralridge mall
      3. Benefactors can reg for events starting on Feb 1st
      4. Regular attendees can reg for events on Feb 8th
      5. If interested in volunteering, staff or have other questions contact: info@gamicon.org
   2. AnimeIowa (July 24th – 27th, 2025)
      1. Staff meeting this Saturday 8th @2:00 PM in Coralville Hyatt hotel & online
      2. Staff Room block is planned to open between Mar 17th and 28th (to be confirmed later of exact date)
      3. General room block will open on Mar 31st
      4. If interested in volunteering, staff or have other questions contact: execs@animeiowa.com
   3. ICON (ICON50-2026)
      1. ICON 49.5/50 meeting was held January 25, 2025, at the Iowa City Public Library.
      2. Next ICON meeting is Saturday, February 22, 2025 , 2-5pm, Iowa City Public Library, Meeting Room E (second floor). Online link will be sent closer to the meeting.
      3. We are investigating possible dates for ICON 50. Possibly moving to avoid having to wait for the Iowa football schedule to be decided. A 2026 calendar is being created with conventions and local events that may conflict and should be avoided.
      4. If interested in staff or have other questions contact: concom@iowa-icon.com
      5. If interested in Volunteering contact: volunteering@iowa-icon.com
5. Other Projects
   1. Game Library – Michele
      1. Vex added
      2. Binho added
   2. Video Game Library
      1. Will be at Gamicon
      2. Prepping systems for the convention
      3. Adam has staff operating the VG Library in his absence
      4. Need assistance with running Video Game Library please contact Adam
   3. TrekFest – Jenny Carhoff
      1. June 26th-28th, 2025
      2. https://trekfest.org/
      3. Jenny has contact information with the staff head to be in contact with regarding where Mindbridge can help
      4. If interested please contact Jenny at mommayaya911@gmail.com
   4. Book Group
      1. Thur Feb 13th we will be discussing a general discussion covering the books that we have read and those we would like to read at Panera on Edgewood Rd in Cedar Rapids at 6pm.
      2. Thurs March 13th, reading The Mermaid, by Christina Henry
6. Anybody wanting to become Mindbridge Members: n/a
7. Old Business
   1. If there are any problems or questions address them to Sheril from now until March 5th, 2025 meeting Email mindbridge-bod@googlegroups.com
   2. ICON 49.5 – Voting on it – Motion Passes, Big Approved
   3. Gamicon Bid – Voting on it (Passed in Jan)
   4. Open Board Member Nominations and Voting
   5. Treasurer’s Retreat will be March 15th at 1-4pm online and in person at the Penticoff residence

• New Business
  1. AI Bid for 2026
  2. Please make sure to have any Convention Bid sent to the Board at least 2 weeks before the monthly member meeting. 1 week for the rest of the membership body. This is to allow people to be able to read and formulate any questions.
  3. Board Ribbons proposal has been approved by Board Members

Next meeting will be Wed March 5th,2025 @ 7pm online and in person at the Penticoff house 6914 Amhurst Dr Cedar Rapids, IA

Mindbridge Meeting Minutes Jan 8th, 2025

1. 1. Treasurer’s Report (Jon): Up 13k
   2. IT Officer (Tony): No updates
   3. Storage Manager (Carhoff Alliance): Working to coordinate with other members in January to review and update.
   4. Convention Reports-All conventions are looking for additional help.
      1. Gamicon (Feb 28-March 2nd, 2025) Website Here
         1. 2026 bid is due in December
         2. We will be having 2 GM parties this year. For those unfamiliar they are a small gathering where you can show up and ask questions in person that you may have in regards to event submissions, along with having paper copies of event submissions if you’d rather fill it out that way and have the event coordinator enter them. Also we play some games and socialize. We have one up in the Cedar Rapids area and another down in IC so feel free to hit up the closer on, or if you really want you can attend both.
         3. First one will be on Saturday January 11th, from 1 PM to 5 PM at the Hiawatha Public Library (150 W Willman St, Hiawatha IA).
         4. Second will be on Sunday January 12th, from Noon to 5 PM at Hobby Corner ( 1606 Sycamore St, Iowa City, IA). There will also be a Gamicon meeting during the last hour of this one so if you have interest in seeing what that looks like or want to see how else you can help stick around for that.
         5. Also a reminder that if you want to make sure your events show up in the program guide they will need to be submitted by January 15th. You will still be able to submit events after that but they will only be viewable on the website or on the sign up sheets at the con.
         6. Thursday hotel room block is sold out.
         7. Submit any events due soon
         8. Now have a map of the layout
         9. If interested in volunteering, staff or have other questions contact: info@gamicon.org
      2. AnimeIowa (July 24th – 27th, 2025) Website Here
         1. Next staff meeting is on Sat Jan 11th from 2-4pm at the Hyatt in Coralville
         2. Voting for charity auction is done and will be announced at the staff Meeting
         3. If interested in volunteering, staff or have other questions contact: execs@animeiowa.com
      3. ICON (ICON50-2026) Website Here
         1. Next Staff meeting Sat Jan 25th,2025 Room E at 2pm at the IC Public Library
         2. If interested in staff or have other questions contact: concom@iowa-icon.com
         3. If interested in Volunteering contact: volunteering@iowa-icon.com
   5. Other Projects
      1. Game Library-Michele: n/a
      2. Video Game Library: Need assistance with running Video Game Library please contact Adam
      3. TrekFest- Jenny Carhoff
         1. June 26th-28th, 2025
         2. Website Here
         3. If interested please contact Jenny at mommayaya911@gmail.com
      4. Book Group:
         1. Thurs Jan 9th we will be discussing Bear and Nightingale by Katherine Arden at Panera on Edgewood Rd in Cedar Rapids at 6pm.
         2. Thurs Feb 13th we will be discussing will be a general discussion covering the books that we have read and those we would like to read.
   6. Anybody wanting to become Mindbridge Members
      1. John Anderson has been voted in as member
   7. Old Business
      1. If there are any problems or questions address them to Tony from now until Feb 5th meeting Email mindbridge-bod@googlegroups.com
      2. Gamicon bid
   8. New Business
      1. ICON 49.5 bid was reviewed and will be voted on
      2. Robin is stepping down as a board member elections will happen at the Feb Meeting
      3. Treasurers Retreat will be on Sat March 15th at 1-4pm online and in person at the Penticoff House.
      4. Gamicon is listed in Iowa Starting Line article on 27 Iowa festivals! Here

Next meeting will be Wed Feb 5th,2025 @ 7pm online and in person at the ARC in Iowa City ARC 2401 Towncrest Dr 2401 Iowa City, IA. Across the street from the church of the Nazarene, two blocks from the old building.