Mindbridge Meeting Minutes June 4th, 2025

  1. Treasurer’s Report (Jon): Up $14 Grand
  2. IT Officer (Tony): We have 4 functional laptops that have been updated. One is going to need a power cord. Board approved buying the cord
  3. Storage Manager (Carhoff Alliance)
    1. Bought: Heavy Duty Padded Moving Blankets, Stick Click Black Gaffers Tape, 4 Rolls Premium Painters Tape, Blue Tape, Masking Tape, Self-Adhesive Index Card Holders, Clear Plastic Top-Loading Label Holders
    2. Still needs to buy stuff for the cage
    3. If anyone would like to schedule a time to go in and put the new tote cards on “their” totes, please contact me directly so we can get organized.
    4. Still has keys available
  4. Convention Reports-All conventions are looking for additional help.
    1. AnimeIowa (July 24th – 27th, 2025)
      1. We have 85 staff members lots of volunteers
      2. Talking to Pip’N Panic regarding concerns
      3. The next Three meetings are mandatory meetings June 14, 28th, and 12th of July. Staff must attend one of the meetings.
      4. Working on booking flights for guest of Honors.
      5. Drag Show is on Friday 10:30pm
      6. Ball is on Saturday until Midnight
      7. Rave is on Saturday from Midnight to 2Pm
      8. If interested in volunteering, staff or have other questions contact: execs@animeiowa.com
    2. ICON (ICON 49.5 – Oct 11th 2025/ICON50-2026)
      1. ICON 49.5 ConCom approved Darby Harn as ICON 49.5 Author GOH. Darby will pay his own expenses, unless an ICON member wishes to donate money.
      2. ICON 49.5 will have a table at the Iowa City Book Festival book fair where ICON John Scalzi will rotate through for sales and signing.
      3. The Iowa City Book Festival is 80-90% certain they will have a SF author during ICON 49.5. The name is being withheld until an agreement is reached. Cross advertising will be done.
      4. ICON 49.5 is looking for volunteers to:
        1. Be liaison for Joe and Gay Haldeman.
        2. Be liaison for Darby Harn.
        3. Lead Farmer’s Market morning visit
        4. Lead Traveling Vendor Tour
        5. Coordinate ICBF book fair authors
      5. Social media pushes have started.
      6. An email will go out soon to the ICON mailing list.
      7. The ICON 49.5 website has been updated to include three donation levels ($50, $100, $500) for ICON 50. These donation levels DO NOT include a badge for ICON 49.5. Donors will be listed on the website, however.
      8. ICON is planning to start regular events, perhaps via Discord: film and TV series fan chats; author readings and discussions; watch parties; etc.
      9. Joe Haldeman will receive the Arthur C. Clarke Memorial Award during the International Space Development Conference, June 19-22, 2025.
      10. Jim C. Hines released his new book Kitemaster in May 2025: https://www.jimchines.com/2025/05/kitemaster-day-2/
      11. The June meeting will be announced via Discord and be online only.
      12. Folks want ICON to take place in October. That means waiting for the Iowa Football schedule to be released in December or January. Requirements for convention bids create this schedule for ICON 50 approval: (Dates would slide by a month if the football schedule comes out in January 2026
      13. 12/23/2025 – hotel contract negotiated, but not signed
      14. 12/24/2025 – bid submitted to Mindbridge
      15. 1/7/2026 – bid discussed
      16. 2/4/2026 – bid voted on by Mindbridge
      17. 2/9/2025 – hotel deposit paid
      18. Would Mindbridge approve the ICON bid earlier without a hotel contract or firm date?
        1. If interested in staff or have other questions contact: concom@iowa-icon.com
        2. If interested in Volunteering contact: volunteering@iowa-icon.com
    3. Gamicon (Feb 28-March 2nd, 2025)
      1. Staff Recruiting meeting July 13th at Tim’s house at 271 Wiley Blvd NW Cedar Rapids, IA and online
      2. Staff Positions
        1. Merch coordinator
        2. Bag check Coordinator
        3. Publications
      3. If interested in volunteering, staff or have other questions contact: info@gamicon.org
  5. Other Projects
    1. Game Library – Michele
      1. Adult Game day: Saturday, June 7 10am-4pm @ Coralville Public Library
      2. Family Game Night: Wednesday, June 11 6-7pm @ Coralville Public Library
      3. Family Game Night: Wednesday, June 17 1-4pm @ Hiawatha Public Library
      4. Family Game Night: Tuesday, July 15 6-7pm @ Coralville
      5. Friday July 18TH 6-8PM @ Hiawatha
    2. Video Game Library
      1. We managed to acquire one pre-order of the Nintendo Switch 2 back when pre-orders opened.
      2. We hope to get a second Nintendo Switch 2 on release day. At the current time and given the limited number of Nintendo Switch 2 games that will be available, these will likely be our only two Nintendo Switch 2 consoles for AnimeIowa.
      3. We are working to acquire several TVs to replace the aging TVs in the storage locker prior to AnimeIowa.
      4. Will be working to coordinate with the Storage Locker Team on how to best store these in the interim pending a rebuild of the TV cabinets.
      5. The Video Game Library now has an e-mail (info@videogamelibrary.org). Working on setting up the domain to forward to the Mindbridge page.
      6. Will be getting a bid from alphagraphics and other companies for a pop-up sign/banner like Registration has. Goal is to have this available in time for AnimeIowa.
      7. Need assistance with running Video Game Library please contact Adam
    3. TrekFest June 26th-28th, 2025 – Jenny Carhoff
      1. Jenny Carhoff is coordinating.
      2. Volunteers should email mommayaya911@gmail.com (mention trekfest in subject).
      3. Volunteers are needed for:
        1. Friday night autograph session: hours: 5-7pm; Mindbridge volunteers needed: 3 or 4; volunteers arrive by 4:30pm; volunteer stations: 1 outside; 1 inside at guest door; 1 at exit door
        2. Saturday post-parade line control: hours: 10:30am-1pm (times approximate); Mindbridge volunteers needed: 1-2; volunteer stations: 1 outside; 1 at exit door
        3. Saturday Mindbridge table & tent at museum: hours: 7am-2pm; Mindbridge volunteers needed: 1-2; volunteer stations: 1-2 at tent for setup, tabling, tear down
        4. Saturday parade
      4. If interested please contact Jenny at mommayaya911@gmail.com subject Trekfest
    4. Book Group
      1. June 12th Priory of the Orange Tree by Samantha Shannon 6 PM, Edgewood Rd Panera, Cedar Rapids
      2. July 17th General Disscussion of books we have Read 6 PM, Edgewood Rd Panera, Cedar Rapids
  6. Anybody wanting to become Mindbridge Members
  7. Old Business: If there are any problems or questions address them to Lost from now until July 2nd, 2025 meeting Email mindbridge-bod@googlegroups.com
  8. New Business
    1. Mindbridge is going to print new bookmarks and business cards
    2. Sheril’s board position is up for election at AI Mindbridge Supercon meeting
    3. Denny Lynch to send photos to JJ

Next meeting will be Wed July 2nd ,2025 @ 7pm online and in person at the at the Penticoff house 6914 Amhurst Dr Cedar Rapids, IA

Mindbridge Membership Meeting Minutes May 17, 2025

  1. Treasurer’s Report (Jon): Up $26 hundred
  2. IT Officer (Tony): n/a
  3. Storage Manager (Carhoff Alliance): Contact Jenny about the new key for the storage lock
  4. Convention Reports-All conventions are looking for additional help.
    1. AnimeIowa (July 24th – 27th, 2025)
      1. Reg closes May 31st
      2. Cosplay/Masquerade opens Sunday May 11th
      3. Updates:
        1. Formal Ball 10-11:30 on Saturday
          1. Formal and black tie encouraged
          2. All Ages
          3. Cosplay
        2. Rave 12-2pm on Saturday
        3. No Drag or Burlesque in place there will be Karaoke
      4. If interested in volunteering, staff or have other questions contact: execs@animeiowa.com
    2. ICON (ICON 49.5 – Oct 11th 2025/ICON50-2026)
      1. Information distributed at DemiCon to possible ICON attendees and authors.
      2. Darby Harn indicated he is willing to be the ICON author GOH at no cost. Waiting for approval from
      3. Cheshire Moon is planning to attend and perform on Saturday night.
      4. Still interested in someone to host karaoke on Saturday night.
      5. Iowa City Book Festival is interested in a joint public event with attending SF authors.
      6. In discussions with FilmScene Refocus Film Festival for a Friday night film.
      7. Next meeting is Wednesday, May 21, 2025, 7 pm. It will be online only. The link will be posted to the ICON Discord
      8. Would like to have the book group have their meeting at ICON
      9. If interested in staff or have other questions contact: concom@iowa-icon.com
      10. If interested in Volunteering contact: volunteering@iowa-icon.com
    3. Gamicon (Feb 28-March 2nd, 2025)
      1. Next MeetingJune 1st Tim’s house at 271 Wiley Blvd NW Cedar Rapids, IA and online at 6:30pm
      2. Looking at Feedback
      3. Looking for Staff Position to get filled
      4. Elisa Teague Guest of Honor for Gamicon Bromine
        1. Geek Out
        2. D&D premade campaigns
      5. Looking at getting both ballrooms for 2026
      6. Made the most profit of any cons in the past up $6K
      7. If interested in volunteering, staff or have other questions contact: info@gamicon.org
  5. Other Projects
    1. Game Library – Michele
      1. Adult Game day: Saturday, June 7 10am-4pm @ Coralville Public Library
      2. Family Game Night: Wednesday, June 11 6-7pm @ Coralville Public Library
      3. Family Game Night: Wednesday, June 18 1-4pm @ Hiawatha Public Library
      4. Family Game Night: Tuesday, July 15 6-7pm @ Coralville Public Library
    2. Video Game Library
      1. N/a
      2. Need assistance with running Video Game Library please contact Adam
    3. TrekFest – Jenny Carhoff
      1. Friday – Need 3-4 to manage the autograph line GoH
      2. Sat –
        1. Float and ride on Float
        2. Museum entry line control
        3. Info booth
      3. June 26th-28th, 2025
      4. If interested please contact Jenny at mommayaya911@gmail.com subject Trekfest
    4. Book Group
      1. Thurs May 29th we will be discussing a general discussion covering the books that we have read and those we would like to read 6 PM, Edgewood Rd Panera, Cedar Rapids
      2. June 12th Priory of the Orange Tree by Samantha Shannon 6 PM, Edgewood Rd Panera, Cedar Rapids
  6. Anybody wanting to become Mindbridge Members: Rihanna is reinstated
  7. Old Business
    1. Willis Buckles passed in the past month
    2. Graduation Reception/party/cookout/gameday/hangout thing for Rhi Sunday, May 25 Come by, wish Rhi well, eat, play games and visit.
      1. Iowa City, City Park, Shelter #8 (The brown enclosed one in the center of lower city park.)
      2. 10am-after supper sometime. We have the shelter until 11pm, but probably, maybe won’t stay quite THAT late.
    3. If there are any problems or questions address them to Lost from now until July 2nd, 2025 meeting Email mindbridge-bod@googlegroups.com
  8. New Business
    1. Lost and Keegan would both be interested in the board position: Lost is the Board Member until 2027
    2. Anime Iowa Needs two or four

Next meeting will be Wed June 4th ,2025 @ 7pm online and in person at the ARC in Iowa City ARC 2401 Towncrest Dr 2401 Iowa City, IA. Across the street from the church of the Nazarene, two blocks from the old building.

Mindbridge Meeting Minutes May 7th, 2025

  1. Treasurer’s Report (Jon): n/a
  2. IT Officer (Tony): n/a/li>
  3. Storage Manager (Carhoff Alliance)
    1. Jenny is going to change locks this weekend. Those that need keys will need to contact her to schedule that./li>
    2. She will be there Saturday May 10th, from 10am – 11:30am.
  4. Convention Reports-All conventions are looking for additional help.
    1. AnimeIowa (July 24th – 27th, 2025)
      1. Next meeting is Sat May 10th 2pm in person and online
      2. Room Resumes due to Sheril this weekend
      3. Reg closes May 31st
      4. Cosplay/Masquerade opens Sunday May 11th
      5. Updates:
        1. Formal Ball 10-11:30 on Saturday
          1. Formal and black tie encouraged
          2. All Ages
          3. Cosplay
        2. Rave 12-2pm on Saturday
        3. No Drag or Burlesque in place there will be Karaoke
      6. If interested in volunteering, staff or have other questions contact: execs@animeiowa.com
    2. ICON (ICON 49.5 – Oct 11th 2025/ICON50-2026)
      1. Information distributed at DemiCon to possible ICON attendees and authors.
      2. Darby Harn indicated he is willing to be the ICON author GOH at no cost. Waiting for approval from
      3. Cheshire Moon is planning to attend and perform on Saturday night.
      4. Still interested in someone to host karaoke on Saturday night.
      5. Iowa City Book Festival is interested in a joint public event with attending SF authors.
      6. In discussions with FilmScene Refocus Film Festival for a Friday night film.
      7. Next meeting is Saturday, May 17, 2025, 2 pm. It will be online only. The link will be posted to the ICON Discord
      8. If interested in staff or have other questions contact: concom@iowa-icon.com
      9. If interested in Volunteering contact: volunteering@iowa-icon.com
    3. Gamicon (Feb 28-March 2nd, 2025)
      1. Next Meeting: June 1st Tim’s house at 271 Wiley Blvd NW Cedar Rapids, IA and online at 6:30pm
      2. Looking at Feedback
      3. Looking for Staff Position to get filled
      4. Elisa Teague Guest of Honor for Gamicon Bromine
        1. Geek Out
        2. D&D premade campaigns
      5. Looking at getting both ballrooms for 2026
      6. Made the most profit of any cons in the past up $6K
      7. If interested in volunteering, staff or have other questions contact: info@gamicon.org
    4. Other Projects
      1. Game Library – Michele
        1. Added to the library
          1. Woolly Whammoth
          2. Roll for Your Life Candyman
        2. Board Game Inventory: Maybe moved to after Anime Iowa
        3. Additional Gaming
          1. Adult Game day: Saturday, June 7 10am-4pm @ Coralville Public Library
          2. Family Game Night: Wednesday, June 11 6-7pm @ Coralville Public Library
          3. Family Game Night: Wednesday, June 17 1-4pm @ Hiawatha Public Library
          4. Family Game Night: Tuesday, July 15 6-7pm @ Coralville Public Library
      2. Video Game Library
        1. Looking to get a Switch 2
        2. Need assistance with running Video Game Library please contact Adam
      3. TrekFest – Jenny Carhoff
        1. June 26th-28th, 2025
        2. Trek fest – Is there anything any of the cons want to donate to throw in the parade? Does Mindbridge want an info tent again?
        3. If interested please contact Jenny at mommayaya911@gmail.com subject Trekfest
      4. Book Group
        1. Thurs May 29th we will be discussing a general discussion covering the books that we have read and those we would like to read 6 PM, Edgewood Rd Panera, Cedar Rapids
        2. Thurs June 12th Priory of the Orange Tree by Samantha Shannon 6 PM, Edgewood Rd Panera, Cedar Rapids
    5. Anybody wanting to become Mindbridge Members
    6. Old Business
      1. Mindbridge Membership Meeting: May 17th – 1 PM, Penticoff Household
        1. Bring your own Entree (grill will be available)
        2. If you would like to bring enough to share you are welcome
        3. We will have chips, soda, veggie trays, and cookies
        4. The Board Position that is up for election is Robin’s old position that Lost is temporarily filling.
      2. If there are any problems or questions address them to Tony from now until June 4th, 2025 meeting Email mindbridge-bod@googlegroups.com
    7. New Business
      1. Willis Buckles passed in the past month
      2. Graduation Reception/party/cookout/gameday/hangout thing for Rhi Sunday, May 25 Come by, wish Rhi well, eat, play games and visit.
        1. Iowa City, City Park, Shelter #8 (The brown enclosed one in the center of lower city park.)
        2. 10am-after supper sometime. We have the shelter until 11pm, but probably, maybe won’t stay quite THAT late.
      3. The July meeting is on the 2nd. Should we move it to the 9th?: i. We will be keeping it at the same date
      4. Scottish Rite Game Day is happening every month, Second Saturday of each month, subject to change – 9 AM to 5 PM
      5. Would Game Library or anyone else be interested in running tables/games? No cost if so.

Next meeting will be Wed June 4th ,2025 @ 7pm online and in person at the ARC in Iowa City ARC 2401 Towncrest Dr 2401 Iowa City, IA. Across the street from the church of the Nazarene, two blocks from the old building.

Mindbridge Meeting Minutes April 2nd, 2025

  1. Treasurer’s Report (Jon)
    1. Down $4600
    2. Treasurer’s Retreat
  2. IT Officer (Tony): No Updates
  3. Storage Manager (Carhoff Alliance)
    1. Jenny wants to change locks as soon as possible. Jenny will announce today and in 2 weeks the locks will be changed.
    2. Jenny and Alliance to review and revise proposed bylaw updates, to present revised version at future meeting.
      1. Suggested Updates: Exception allowed for video game or other approved batteries as exceptions to risk for flammable.
      2. Suggested Updates: Making a ruling to have batteries removed from electronics and stored in a separate place.
      3. Suggested Updates: Cardboard boxes may be stored for the month prior to a convention with Storage Committee approval, but should not be put back in their cardboard box after the convention is over.
  4. Convention Reports – All conventions are looking for additional help.
    1. AnimeIowa (July 24th – 27th, 2025)
      1. 2026 Bid is due in May
      2. Staff Meeting Apr 12, 2:00 PM @Hyatt and online
      3. Panel Applications close Apr 18th
      4. If interested in volunteering, staff or have other questions contact: execs@animeiowa.com
    2. ICON (ICON 49.5 – Oct 11th 2025/ICON50-2026)
      1. Hotel block is available for ICON 49.5: Here
      2. Or by calling the front desk at 319-337-4058 extension 0 and asking to book under the ICON 49.5 block. Rooms in the block include:
        1. Family Suite (2) $189; King (10) $139; King roll-in shower (2) $139; Double queen (15) $139. Our hotel contact said the family suites don’t like to pull onto the booking link. If someone would like to book a family suite, reach out directly to Amber Heald at 319-337-4058 or amber.heald@schultehospitality.com.
      3. Registration is available via tabletop.events, the same site Gamicon and AnimeIowa are using for registration: Here
      4. Gay and Joe Haldeman are planning to attend ICON 49.5.
      5. Local author(s) are likely to be invited without financial support.
      6. Next meeting is Saturday, April 19th, 2-5pm. Given many folks are unable to attend in person, the meeting may be completely online. Watch the ICON Discord for the Zoom link.
      7. If interested in staff or have other questions contact: concom@iowa-icon.com
      8. If interested in Volunteering contact: volunteering@iowa-icon.com
    3. Gamicon (Feb 28-March 2nd, 2025)
      1. If interested in volunteering, staff or have other questions contact: info@gamicon.org
      2. 800 Attendees (up ~150 from last year)
      3. Overall impression of new location was positive
      4. Gamicon made over $6000
      5. Gave to two charities, HACAP and Last Hope.
      6. Elisa Teague Guest of Honor for Gamicon Bromine
        1. Geek Out
        2. D&D premade campaigns
      7. Post Mortem on 27th of April, @Tim’s at 6:30 PM
  5. Other Projects
    1. Game Library – Michele
      1. Added about 18 games that were donated at Gamicon
      2. Need to get a new Triage kit
      3. Sea Dragons Game Demo – April 27th noon-5, Geek City
      4. Party Panda Pirates on May 3rd from 10-3, Geek City
    2. Video Game Library
      1. Need assistance with running Video Game Library please contact Adam
      2. Switch 2 announcement was today – Releasing June 5th. Plan to pick one up for AI
    3. TrekFest – Jenny Carhoff
      1. June 26th-28th, 2025
      2. If interested please contact Jenny at mommayaya911@gmail.com
    4. Book Group
      1. April 24th we will be discussing a general discussion covering the books that we have read and those we would like to read. 6 PM, Panera Edgewood Rd, Cedar Rapids
      2. May 29th we will be discussing a general discussion covering the books that we have read and those we would like to read. 6 PM, Panera Edgewood Rd, Cedar Rapids
  6. Anybody wanting to become Mindbridge Members
  7. Old Business
    1. If there are any problems or questions address them to Jenny from now until May 7th, 2025 meeting Email mindbridge-bod@googlegroups.com
    2. AI Bid for 2026 – Voting
      1. Motion Carries, Bid is approved
  8. New Business
    1. Pens (300 for each convention) expense would be 1028.37
    2. The locks will be changed in two weeks.
      1. Please contact Jenny mommayaya911@gmail.com if you would like a new key
  9. Reminder: $100 charity match from Mindbridge needs to be requested at the most two months after the convention
  10. Graham Eldeen – Scottish Rite Game Day is happening every month, Second Saturday of each month, subject to change – 9 AM to 5 PM
    1. Would Game Library or anyone else be interested in running tables/games? No cost if so.
  11. Mindbridge Membership Meeting
    1. May 17th – 1 PM, Penticoff Household

Next meeting will be Wed May 7th ,2025 @ 7pm online and in person at the Penticoff house 6914 Amhurst Dr SW Cedar Rapids, IA.