Mindbridge Meeting Minutes Sept 4th, 2024

  1. Treasurer’s Report (Jon): Down $1800, because AnimeIowa paid bills
  2. IT Officer (Tony): n/a
  3. Storage Manager (Carhoff Alliance)
    1. Lost, Carhoff Family, and Brian Anderson all volunteered to take over the department. Collectively to be named the Carhoff Alliance.
    2. Moove It has changed to iStorage. No price change at this time
    3. Adam B would like a key for the locker.
    4. Jenny Carhoff is the point of contact. Phone: 319-325-3768 Email:mommayaya911@gmail.com
  4. Convention Reports-All conventions are looking for additional help.
    1. ICON (Oct 18-20th, 2024)
      1. Next Meeting is Sunday Sept 15th at Noon at the Penticoff House and online.
      2. Programming Grid is almost done
      3. Jess will be reaching out to remaining people about Programming questions
      4. If interested in staff or have other questions contact: concom@iowa-icon.com
      5. If interested in Volunteering contact: volunteering@iowa-icon.com
    2. Gamicon (Feb 28-March 2nd, 2025)
      1. Sunday Sept 15th 6:30 PM at Tim’s house at 271 Wiley Blvd NW Cedar Rapids, IA and online
      2. Charities are being decided
      3. If interested in volunteering, staff or have other questions contact: info@gamicon.org
    3. AnimeIowa (July 24th – 27th, 2025)
      1. Post-Mortem is going to be on Sept 21st at 2 PM at the Hyatt and online
      2. If interested in volunteering, staff or have other questions contact: execs@animeiowa.com
  5. Other Projects
    1. Game Library-Michele
      1. Nate Orlow donated: “Great Western Trail: Argentina” and “Clank: Catacombs”
      2. Teresa Zesch donated: DnD 3.5 and 4.0 Player’s Handbooks and Dungeon Master Guides, and a copy of “Buzz Word”
      3. Evil Genius Games donated sourcebooks for the “Everyday Heroes” Modern day RPG.
      4. We received 2 copies each of “The Crow”, “Highlander”, “Escape from New York”, “Total Recall”, and “Universal Soldier”.
        1. Would really like to have the core rulebook if anyone has one they could donate.
        2. We would really like to see these run at Gamicon.
        3. Please contact Michele if you would like to check out a copy to run.
    2. Video Game Library
      1. Working on going over old checkouts to see trends
      2. Need assistance with running Video Game Library please contact Adam
    3. TrekFest– Steve Tait
      1. June 26th-28th, 2025
      2. If interested please contact Steve at stevenkeithtait@gmail.com
    4. Book Group
      1. Thursday Sept 12th A Memory Called Empire (Teixcalaan, #1) by Arkady Martine is At Panera on Edgewood Rd in Cedar Rapids at 6pm. Everyone is welcome
      2. Oct (TBD) we will be discussing will be a general discussion covering the books that we have read and those we would like to read.
  6. Anybody wanting to become Mindbridge Members: N/a
  7. If there are any problems or questions address them to Robin from now until Oct 2nd meeting Email: mindbridge-bod@googlegroups.com
  8. Old Business
    1. Volunteering at Mindbridge conventions 701C7 corporation. Bring up: Check with your job about volunteer incentives
  9. New Business
    1. Jenny Carhoff’s Board Position is up for election at ICON this year. Anyone interested please contact the Board for more information about the position
    2. Discussion: Should ALL Convention ConComs be Mindbridge Members before Bid is accepted. Conclusion: Not a requirement, but recommendation
      1. Improves the connections between Conventions and Mindbridge
      2. AnimeIowa has it in their by-laws
      3. Concern: Lapsed membership
      4. Concern: Possibility of turning away ConCom Volunteers
    3. Mindbridge Member and Mindbridge Board badge ribbons for the conventions to be stored in the Reg Cart. Board approved up to $100
    4. Tony will be stepping back his involvement over the next two years. Not running for re-election in 2025
    5. Future of ICON50- Since Tony is stepping back from duties Doug is concerned about the ConCom taking a hit.
      1. Announce at the Con that ICON50 will be in 2026, so that we can do it correctly since it is the 50th and we want to do a big bash.
      2. Reg can have Stretch Goals for 2026 on the forms so people can make a pledge. Also opt in to be contacted when reg opens
      3. ICON49 Reg is down
      4. No hotel signed for 2025
      5. Recommending to take a year off. Plan on coming back 2026.
      6. Worry about not coming back after
      7. No Programming Head right now
      8. Work on generating money and interest to improve and make it better
    6. Harassment Policy
      1. Follow-up Meeting will be scheduled.
      2. Sheril would like to have Hate Speech on our social media added to the Policy.
    7. Mindbridge and Conventions need a Code of Conduct
      1. Don’t be a Dink
      2. Social Media Clause
        1. If something can be view publicly on social media it will be viewed as a reflection of Mindbridge and its conventions
        2. Staff can be removed from the convention
      3. Does Mindbridge need to have a Lawyer on retainer for consultation about where we stand?
    8. Mindbridge Jack Box Recurring Event: Social Gathering at Penticoff House every other month after Mindbridge Meeting
    9. Capital City Gaming Con– October 11th-13th, 2024

    Next meeting will be Wed Oct 2nd @ 7pm online and in person at the ARC in Iowa City ARC 2401 Towncrest Dr 2401 Iowa City, IA. Across the street from the church of the Nazarene, two blocks from the old building.

Mindbridge Meeting Minutes Aug 7th, 2024

  1. Treasurer’s Report (Jon)
  2. IT Officer (Tony)
  3. Storage Manager (Pat)
  4. Convention Reports-All conventions are looking for additional help.
    1. ICON (Oct 18-20th, 2024)
      1. Bid for 2025 needs to be submitted by August
      2. If interested in staff or have other questions contact: concom@iowa-icon.com
      3. If interested in Volunteering contact: volunteering@iowa-icon.com
    2. Gamicon (Feb 28-March 2nd, 2025)
      1. Gamicon hotel link is up here
      2. Room rate is $124/night
      3. If interested in volunteering, staff or have other questions contact: info@gamicon.org
    3. AnimeIowa (July 24th – 27th, 2025): If interested in volunteering, staff or have other questions contact: execs@animeiowa.com
  5. Other Projects
    1. Game Library-Michele
      1. Total number of checkouts 218
      2. Unique games checked out 115
      3. % of library checked out 29%
      4. Most checked out games: Boop (12), Abducktion (6), Uno/Uno Dragonball Z (6/4), Cards/Chess (5/5), The Jengas (all versions) (10), Fluxx versions (9), Apples to Apples (5), Happy Little Dinosaurs (5), Volt (4), Sushi Go Party (4), D6 Dungeon (4), Catan (4)
      5. Number of unique users 139
    2. Video Game Library: Need assistance with running Video Game Library please contact Adam
    3. Book Group
      1. Thursday Aug 8th book A Memory Called Empire (Teixcalaan, #1) by Arkady Martine is at Panera on Edgewood Rd in Cedar Rapids at 6pm.
      2. Thursday Sept 12th will be a general discussion covering the books that we have read and those we would like to read.
  6. Anybody wanting to become Mindbridge Members
  7. Old Business: If there are any problems or questions address them to Tony from now until Sept 11th meeting Email mindbridge-bod@googlegroups.com
  8. New Business
    1. Concerns about AnimeIowa that were brought up at the AI Mindbridge Meeting. A followup meeting will be held with Mindbridge Board and AI leadership to address. Tentatively scheduled for Aug 17th.
    2. Lib Con 4 – at Iowa City Public Library on Saturday, August 10, 10am-4pm.
      1. Doug will represent Mindbridge.
      2. Alex will be there to represent the Star Trek Museum and Mindbridge.
    3. 5th Street Social – 5th Street, between 6th Avenue & 12th Avenue, Coralville, IA Saturday, August 10, 4-10pm.
      1. Gamicon hosting the adult gaming area.
    4. Alex indicated interest in following up with Bonnie Gordon about possibly attending Mindbridge conventions.

    Next meeting will be Wed Sept 11th @ 7pm online and in person at the Penticoff house 6914 Amhurst Dr Cedar Rapids, IA

  1. Treasurer’s Report (Jon)
  2. IT Officer (Tony)
  3. Storage Manager (Pat): Pat is stepping down
  4. Convention Reports – All conventions are looking for additional help.
    1. AnimeIowa (Happening Now) (Next Con July 24th – 27th, 2025)
      1. Fantastic Convention
      2. Close to breaking numbers for attendees 3,600. Final count will be available at August Mindbridge Meeting
      3. Better than previous years
      4. Over 3K for Charity (Tanager Place)
      5. If interested in volunteering, staff or have other questions contact: execs@animeiowa.com
    2. ICON (Oct 18-20th, 2024)
      1. Bid for 2025 needs to be submitted by August
      2. Looking for Panelists JotForm
      3. Two comic book artists from Colorado
      4. Meghan Makie – GoH (National Best Seller)
      5. If interested in staff or have other questions contact: concom@iowa-icon.com
      6. If interested in Volunteering contact: volunteering@iowa-icon.com
    3. Gamicon (Feb 28-March 2nd, 2025)
      1. GoH – Boop
      2. Caution Signs (by Scott Brady, Gamicon’s GOH) (Just released)
      3. If interested in volunteering, staff or have other questions contact: info@gamicon.org
  5. Other Projects
    1. Game Library – Michele: lots of checkouts
    2. Video Game Library: Need assistance with running Video Game Library please contact Adam
    3. Book Group
      1. Thursday Aug 8th book A Memory Called Empire (Teixcalaan, #1) by Arkady Martine is At Panera on Edgewood Rd in Cedar Rapids at 6pm.
      2. Thursday Sept 12th will be a general discussion covering the books that we have read and those we would like to read.
  6. Anybody wanting to become Mindbridge Members: 6 new people that are interested in Mindbridge, but none eligible
  7. Old Business: If there are any problems or questions address them to Tony from now until Sept 7th meeting Email mindbridge-bod@googlegroups.com
  8. New Business
    1. Concerns about AnimeIowa that were brought up. A followup meeting will be held with Mindbridge Board and AI leadership to address. Tentatively scheduled for Aug 17th.
    2. Detailed notes are available upon request. Some high level descriptions can be found below:
      1. Website information concerns regarding accuracy and timeliness.
      2. Organization and Communication concerns about performances and Guest handling
      3. Concerns regarding leadership training

Next meeting will be Wed Aug 7th @ 7pm online and in person at the ARC in Iowa City ARC 2401 Towncrest Dr 2401 Iowa City, IA. Across the street from the church of the Nazarene, two blocks from the old building.

  1. Treasurer’s Report (Jon): Up $40K
  2. IT Officer (Tony): n/a
  3. Storage Manager (Pat): Pat will be stepping down. Looking for a new Storage Manager. Please reach out to the board if interested.
  4. Convention Reports – All conventions are looking for additional help.
    1. AnimeIowa (July 26th – 28th, 2024)
      1. Final meeting will be Sat July 13th at 2pm at the Hyatt and online. Radio training will be done.
        1. Michele and Jon Maakstad will not be at the meeting; any questions for them need to be emailed.
      2. Crochet-a-long at AnimeIowa: You will need to bring your own materials to the convention.
      3. Load in will be on Thurs July 25 at 11am meet at the hotel leaving for the locker at noon.
      4. Ramen near Hotel
        1. Hokkaido Ramen House
        2. Ramen Belly
      5. If interested in volunteering, staff or have other questions contact: execs@animeiowa.com
    2. ICON (Oct 18-20th, 2024)
      1. Next meeting is Sunday July 14th at Noon at the Penticoff House and online.
      2. Bid for 2025 needs to be submitted by August
      3. If interested in staff or have other questions contact: concom@iowa-icon.com
      4. If interested in Volunteering contact: volunteering@iowa-icon.com
    3. Gamicon (Feb 28-March 2nd, 2025)
      1. Next meeting is going to be Aug 18 6:30pm at Tim’s house at 271 Wiley Blvd NW Cedar Rapids, IA and online
      2. Looking at the hotel site
      3. Dealer room information will be coming soon
      4. Caution Signs (by Scott Brady, Gamicon’s GOH) (Just released)
      5. If interested in volunteering, staff or have other questions contact: info@gamicon.org
  5. Other Projects
    1. Game Library – Michele
      1. Games to the library
        1. Wandering Towers
        2. Caution Signs (by Scott Brady, Gamicon’s GOH)
        3. Sleeping Queens
        4. Poetry by Neanderthals
        5. Bob Ross-Art of Chill
        6. Catapult feud
        7. HerStory
        8. Histrio
        9. Family Business
        10. Catchphrase
        11. Gloomhaven: Jaws of the Lion
        12. Connexio
        13. Critter Cruise
        14. Zigity
        15. Titan Arena
        16. Fantastic Beast:Perilous Pursuit
        17. Hey! That’s My Fish
        18. Voyages
        19. Battle Card
        20. Waypoints
        21. Scribbly Gum
        22. Aquamarine
    2. Video Game Library
      1. The Video Game Library is ready for AnimeIowa.
      2. We acquired several games from the recent Steam sale for the Steam Deck
      3. Have accessories lined up for it.
      4. Need assistance with running Video Game Library please contact Adam
    3. TrekFest – Steve Tait
      1. Happened June 26th
      2. Attended the parade
      3. Thank you to all
      4. If interested please contact Steve at stevenkeithtait@gmail.com
  6. Book Group
    1. Thursday July 11th will be a general discussion covering the books that we have read and those we would like to read.
    2. At Panera on Edgewood Rd in Cedar Rapids at 6pm.
    3. The next meeting Aug 8th A Memory Called Empire (Teixcalaan, #1) by Arkady Martine
  7. Anybody wanting to become Mindbridge Members
  8. Old Business: If there are any problems or questions address them to Jenny from now until Aug 7th meeting Email mindbridge-bod@googlegroups.com
  9. New Business
    1. Review and implement harassment policy Here (last updated Feb 10, 2023)
    2. Mindbridge Shirts
      1. Sizes
        1. Cotton Polo
          1. (1)-2XL
          2. (2)-XL
          3. (2)-L
        2. Moisture Wicking Polo
          1. (1)-Kids XL
          2. (1)-Adult M
    3. Geeky places to checkout in
      1. Edinburgh, Scotland
        1. Secret Solstice Game: Cafe gaming store and Escape Room
        2. Barologist- Steampunk Bar and Cafe
        3. Pizza Geeks
      2. Rochester, NY
        1. Millennium Games
        2. Strong Museum of Play

Anime Iowa Meeting-Sunday July 28th, 2024 at 1PM in Programming 3 (Oakdale 3)- Open to public
Next meeting will be Wed Aug 7th @ 7pm online and in person at the ARC in Iowa City ARC 2401 Towncrest Dr 2401 Iowa City, IA. Across the street from the church of the Nazarene, two blocks from the old building.