Mindbridge Meeting Minutes June 4th, 2025
- Treasurer’s Report (Jon): Up $14 Grand
- IT Officer (Tony): We have 4 functional laptops that have been updated. One is going to need a power cord. Board approved buying the cord
- Storage Manager (Carhoff Alliance)
- Bought: Heavy Duty Padded Moving Blankets, Stick Click Black Gaffers Tape, 4 Rolls Premium Painters Tape, Blue Tape, Masking Tape, Self-Adhesive Index Card Holders, Clear Plastic Top-Loading Label Holders
- Still needs to buy stuff for the cage
- If anyone would like to schedule a time to go in and put the new tote cards on “their” totes, please contact me directly so we can get organized.
- Still has keys available
- Convention Reports-All conventions are looking for additional help.
- AnimeIowa (July 24th – 27th, 2025)
- We have 85 staff members lots of volunteers
- Talking to Pip’N Panic regarding concerns
- The next Three meetings are mandatory meetings June 14, 28th, and 12th of July. Staff must attend one of the meetings.
- Working on booking flights for guest of Honors.
- Drag Show is on Friday 10:30pm
- Ball is on Saturday until Midnight
- Rave is on Saturday from Midnight to 2Pm
- If interested in volunteering, staff or have other questions contact: execs@animeiowa.com
- ICON (ICON 49.5 – Oct 11th 2025/ICON50-2026)
- ICON 49.5 ConCom approved Darby Harn as ICON 49.5 Author GOH. Darby will pay his own expenses, unless an ICON member wishes to donate money.
- ICON 49.5 will have a table at the Iowa City Book Festival book fair where ICON John Scalzi will rotate through for sales and signing.
- The Iowa City Book Festival is 80-90% certain they will have a SF author during ICON 49.5. The name is being withheld until an agreement is reached. Cross advertising will be done.
- ICON 49.5 is looking for volunteers to:
- Be liaison for Joe and Gay Haldeman.
- Be liaison for Darby Harn.
- Lead Farmer’s Market morning visit
- Lead Traveling Vendor Tour
- Coordinate ICBF book fair authors
- Social media pushes have started.
- An email will go out soon to the ICON mailing list.
- The ICON 49.5 website has been updated to include three donation levels ($50, $100, $500) for ICON 50. These donation levels DO NOT include a badge for ICON 49.5. Donors will be listed on the website, however.
- ICON is planning to start regular events, perhaps via Discord: film and TV series fan chats; author readings and discussions; watch parties; etc.
- Joe Haldeman will receive the Arthur C. Clarke Memorial Award during the International Space Development Conference, June 19-22, 2025.
- Jim C. Hines released his new book Kitemaster in May 2025: https://www.jimchines.com/2025/05/kitemaster-day-2/
- The June meeting will be announced via Discord and be online only.
- Folks want ICON to take place in October. That means waiting for the Iowa Football schedule to be released in December or January. Requirements for convention bids create this schedule for ICON 50 approval: (Dates would slide by a month if the football schedule comes out in January 2026
- 12/23/2025 – hotel contract negotiated, but not signed
- 12/24/2025 – bid submitted to Mindbridge
- 1/7/2026 – bid discussed
- 2/4/2026 – bid voted on by Mindbridge
- 2/9/2025 – hotel deposit paid
- Would Mindbridge approve the ICON bid earlier without a hotel contract or firm date?
- If interested in staff or have other questions contact: concom@iowa-icon.com
- If interested in Volunteering contact: volunteering@iowa-icon.com
- Gamicon (Feb 28-March 2nd, 2025)
- Staff Recruiting meeting July 13th at Tim’s house at 271 Wiley Blvd NW Cedar Rapids, IA and online
- Staff Positions
- Merch coordinator
- Bag check Coordinator
- Publications
- If interested in volunteering, staff or have other questions contact: info@gamicon.org
- AnimeIowa (July 24th – 27th, 2025)
- Other Projects
- Game Library – Michele
- Adult Game day: Saturday, June 7 10am-4pm @ Coralville Public Library
- Family Game Night: Wednesday, June 11 6-7pm @ Coralville Public Library
- Family Game Night: Wednesday, June 17 1-4pm @ Hiawatha Public Library
- Family Game Night: Tuesday, July 15 6-7pm @ Coralville
- Friday July 18TH 6-8PM @ Hiawatha
- Video Game Library
- We managed to acquire one pre-order of the Nintendo Switch 2 back when pre-orders opened.
- We hope to get a second Nintendo Switch 2 on release day. At the current time and given the limited number of Nintendo Switch 2 games that will be available, these will likely be our only two Nintendo Switch 2 consoles for AnimeIowa.
- We are working to acquire several TVs to replace the aging TVs in the storage locker prior to AnimeIowa.
- Will be working to coordinate with the Storage Locker Team on how to best store these in the interim pending a rebuild of the TV cabinets.
- The Video Game Library now has an e-mail (info@videogamelibrary.org). Working on setting up the domain to forward to the Mindbridge page.
- Will be getting a bid from alphagraphics and other companies for a pop-up sign/banner like Registration has. Goal is to have this available in time for AnimeIowa.
- Need assistance with running Video Game Library please contact Adam
- TrekFest June 26th-28th, 2025 – Jenny Carhoff
- Jenny Carhoff is coordinating.
- Volunteers should email mommayaya911@gmail.com (mention trekfest in subject).
- Volunteers are needed for:
- Friday night autograph session: hours: 5-7pm; Mindbridge volunteers needed: 3 or 4; volunteers arrive by 4:30pm; volunteer stations: 1 outside; 1 inside at guest door; 1 at exit door
- Saturday post-parade line control: hours: 10:30am-1pm (times approximate); Mindbridge volunteers needed: 1-2; volunteer stations: 1 outside; 1 at exit door
- Saturday Mindbridge table & tent at museum: hours: 7am-2pm; Mindbridge volunteers needed: 1-2; volunteer stations: 1-2 at tent for setup, tabling, tear down
- Saturday parade
- If interested please contact Jenny at mommayaya911@gmail.com subject Trekfest
- Book Group
- June 12th Priory of the Orange Tree by Samantha Shannon 6 PM, Edgewood Rd Panera, Cedar Rapids
- July 17th General Disscussion of books we have Read 6 PM, Edgewood Rd Panera, Cedar Rapids
- Game Library – Michele
- Anybody wanting to become Mindbridge Members
- Old Business: If there are any problems or questions address them to Lost from now until July 2nd, 2025 meeting Email mindbridge-bod@googlegroups.com
- New Business
- Mindbridge is going to print new bookmarks and business cards
- Sheril’s board position is up for election at AI Mindbridge Supercon meeting
- Denny Lynch to send photos to JJ
Next meeting will be Wed July 2nd ,2025 @ 7pm online and in person at the at the Penticoff house 6914 Amhurst Dr Cedar Rapids, IA