Mindbridge Meeting Minutes Wednesday, Nov 3, 2021 at 7 PM online

  1. Call to Order by Tony Penticoff
  2. Minutes – reading waived
  3. Treasurer’s Report – down about $7.5k from last month
  4. IT Officer – no major updates, ICON is looking at a zoom account, considering a Mindbridge Zoom account, Adam will present a proposal at a future meeting; AI transitioning to a new IT officer David Phan • davidvphan001@gmail.com.
  5. Convention Reports
    1. ICON (Oct 15-17, 2021)
      1. Staff meeting Sat Nov 13, 10am on Zoom
      2. Art sales were about $3,500k
      3. Had 7 people donate at the blood drive helping save 28 lives
      4. Received $409 in donations between Paradise ICON and ConSuite
      5. Raised $442 for the ICON charity
      6. About 350 attendees
    2. Gamicon (Feb 25-27, 2022)
      1. Staff meeting Sun Nov 7, 6 pm on Discord
      2. Have posted Covid policy, most people are OK with it
      3. Have GOH
      4. Registrations and events are coming in
      5. Working on T-shirts, will be up on website soon
    3. AnimeIowa (July 22-24, 2022)
      1. Positions are being assigned, Pat will be treasurer
      2. Exec meeting in November, staff meeting in December
  6. Other Projects
    1. Book Group – Monday Nov 15th, 6 pm, online The Left-Handed Booksellers of London by Garth Nix
    2. Game Library – Games were played at ICON, don’t have numbers yet
    3. Video Game Library – met, went over historical checkouts, not acquiring new consoles at this time
  7. Old Business
    1. Proposal to amend Bylaws to say “The annual meeting of the Super Committee shall take place during a major project operated by Mindbridge (for example: ICON, Gamicon, and AnimeIowa) rotating between each, or at a time and place determined by a majority of the Super Committee members. The Super Committee will elect its representatives to the Board of Directors, provide reports on projects and tasks, and perform any other necessary business.”
    2. Discussed, will be voted on at the December meeting. If passed, future elections would be Super Committee meetings at AI 2022, Gamicon 2023, ICON 2024.
  8. New Business
    1. Liam Carhoff asked to be a Mindbridge member. Approved.
    2. Looking for a new secretary to replace John Johnson who will work with them to gracefully transition.
    3. Looking for a new membership manager to manage Mindbridge points.
    4. Robin suggested the AnimeIowa mailbox be merged into the MB/ICON/Gamicon mailbox to save $120+ a year, Lyz will bring up to the AI Exec committee meeting in December. Need to know before February.
    5. Looking at Extra Life gaming on Oct 22nd 2022 looking at a live stream as well as in person, looking for help in planning.
    6. Shawn Johnson and Jon Maakestad have birthdays in November, they are meeting on Friday Nov 5th for 7 pm dinner at Mexico Lindo by Sycamore Mall/Iowa City Market Place and then watching the Eternals movie at 9 pm at Sycamore Theaters.

Next Meeting: Wednesday, December 1, 2021 at 7 PM online