Category: Minutes

Mindbridge SuperCommittee Meeting at Gamicon Arsenic

  1. Treasurer’s Report (Jon)
  2. IT Officer (Tony)
    1. Laptops distributed
      1. Icon – Brian An
  3. Storage Manager (Pat): Investigating UHAUL storage facility
  4. Convention Reports – All conventions are looking for additional help.
    1. Gamicon (Next Gamicon Feb 23-25, 2024)
      1. If interested in volunteering, staff or have other questions contact: info@gamicon.org
    2. AnimeIowa (July 26th – 28th, 2024)
      1. Bid for 2025 needs to be submitted by May
      2. If interested in volunteering, staff or have other questions contact: execs@animeiowa.com
    3. ICON (Oct 18-20th, 2024)
      1. If interested in staff or have other questions contact: concom@iowa-icon.com
      2. If interested in Volunteering contact: volunteering@iowa-icon.com
  5. Other Projects
    1. Game Library – Michele
    2. Video Game Library
      1. Need assistance with running Video Game Library please contact Adam
    3. TrekFest – Steve Tait
      1. June 27-29th Website Here
      2. We need to get together
    4. Book Group: Thursday March will be a general discussion covering the books that we have read and those we would like to read. At Panera on Edgewood Rd in Cedar Rapids at 6pm.
      1. Thursday April we will be discussing Alif the Unseen By G. Willow Wilson
  6. Anybody wanting to become Mindbridge Members: Willis Buckles
  7. Old Business
    1. If there are any problems or questions address them to Jenny from now until March 6th meeting Email mindbridge-bod@googlegroups.com
  8. New Business
    1. Original Jurassic Park, Marcus Theater, Mar 17 or 20
    2. Boon Community Theater starting monthly game nights
    3. Masonic Temple is running monthly board game nights

Next meeting will be Wed March 6th @ 7pm online and at the Penticoff House 6914 Amhurst Dr SW Cedar Rapids, IA

Mindbridge Meeting Minutes Feb 7th, 2024

  1. Treasurer’s Report (Jon): Up $4K
  2. IT Officer (Tony)
    1. Laptop bags here and some of them handed out
    2. SignWe are planning to engage the $12/month plan unless objections are raised by con execs
  3. Storage Manager (Pat): n/a
  4. Convention Reports – All conventions are looking for additional help.
    1. Gamicon (Next Gamicon Feb 23-25, 2024)
      1. Feb 17th 1pm at the Bowersox 6420 Wolf Creek Trail, Cedar Rapids, IA
      2. Mindbridge Meeting at Gamicon Sunday 25th at 11am
      3. Pre-Reg end on Saturday Feb 17th
      4. Load out will be Thursday Feb 22nd 5pm Meeting at Coralville Mall Food Court
      5. 395 pre-regs, 76 benefactors
      6. 278 scheduled events
      7. Sign up for events starts tomorrow. Here
      8. Play the Old Lace Investigation Clue game at the Convention.
      9. Investigator packages (250 packet) at the Reg desk.
      10. If interested in volunteering, staff or have other questions contact: info@gamicon.org
    2. AnimeIowa (July 26th – 28th, 2024)
      1. Bid for 2025 needs to be submitted by May
      2. Staff Meeting at the Hyatt Coralville and online 2-5 pm, Feb 10th Potluck and White Elephant exchange after meeting
      3. Getting more Guests
      4. Resumes need to May turned back into Staff meeting
      5. If interested in volunteering, staff or have other questions contact: execs@animeiowa.com
    3. ICON (Oct 18-20th, 2024)
      1. Staff Meeting Feb 10th at Penticoff House 6914 Amhurst Dr SW Cedar Rapids, Ia and online
      2. We are getting everything together
      3. If interested in staff or have other questions contact: concom@iowa-icon.com
      4. If interested in Volunteering contact: volunteering@iowa-icon.com
  5. Other Projects
    1. Game Library – Michele
      1. 90 plus games to Play to Win
      2. List of games that will be at Gamicon Lists
    2. Video Game Library
      1. Needs a few people during Gamicon to help out and to give Adam breaks.
      2. Need assistance with running Video Game Library please contact Adam
    3. TrekFest – Steve Tait
      1. June 27-29th Website Here
      2. We need to get together
      3. Float in the Parade
      4. Looking for Cosplayers
      5. Please contact Steve at stevenkeithtait@gmail.com
    4. Book Group: Thursday Feb 8th Midnight Library by Matt Haig At Panera on Edgewood Rd in Cedar Rapids at 6pm.
      1. Thursday March 7th will be a general discussion covering the books that we have read and those we would like to read.
    5. Anybody wanting to become Mindbridge Members: Samantha Karels
  6. Old Business
    1. If there are any problems or questions address them to Amanda from now until March 6th meeting Email mindbridge-bod@googlegroups.com
  7. New Business
    1. Treasurer’s Retreat March 16th at 1pm-4pm at the Penticoff House and online.

Next meeting will be Wed March 6th @ 7pm online and Penticoff House 6914 Amhurst Dr Sw Cedar Rapids, IA

Mindbridge Meeting Minutes Jan 3rd, 2024

  1. Treasurer’s Report (Jon): Down $4k Gamicon paid down payment for Hotel
  2. IT Officer (Tony)
    1. Bags ordered, cost $161.92
    2. Microsoft Office expense, $6/user/month for online only, $12.50 for offline
      1. This will give us the ability to have access to a joint account and joint files
      2. Offline would
  3. Storage Manager (Pat)
    1. Moove In-Spoke with Regional Manager about Cost per month.
      1. Suggested move to Moove In Tifton,IA online price is $80/month per locker compared to $300/month per locker
      2. Don’t do contracts
      3. Pat.animeiowa@gmail.com
    2. Gamicon stuff was moved from the front of the locker. Also items were placed on top.
    3. Please dont move totes that are not for your con.
  4. Convention Reports-All conventions are looking for additional help.
    1. Gamicon (Next Gamicon Feb 23-25, 2024)
      1. Most dealers are registered
      2. Game Master Jan 13th party Geek City 12- 5pm
        1. Register games to be in program book
        2. Any people who have been a part of Gamicon who have passed away please let Michele know
        3. Any other information to add to the program book please let Michele know
      3. Next Meeting 4:30 pm at Geek City and on Discord meeting Jan 13th
      4. Jan 13th, 2024 last day to submit event
      5. If interested in volunteering, staff or have other questions contact: info@gamicon.org
    2. AnimeIowa (July 26th – 28th, 2024)
      1. Next Meeting Jan 13th 2-4pm
      2. Bid for 2025 needs to be submitted by May
      3. If interested in volunteering, staff or have other questions contact: execs@animeiowa.com
    3. ICON (Oct 18-20th, 2024)
      1. Post Mortem still yet to be scheduled
      2. People have been asking if the convention is even happening
      3. Staff email needs to be sent out
      4. If interested in staff or have other questions contact: concom@iowa-icon.com
      5. If interested in Volunteering contact: volunteering@iowa-icon.com
  5. Other Projects
    1. Game Library-Michele: Ninja Sloths added to game library
    2. Video Game Library
      1. Need assistance with running Video Game Library please contact Adam
      2. Adam needs multi hour volunteer at Gamicon
    3. Book Group
      1. Thursday Jan 25th will be a general discussion covering the books that we have read and those we would like to read. At Panera on Edgewood Rd in Cedar Rapids at 6pm.
      2. Midnight Library by Matt Haig Feb 8th at the same location
  6. Anybody wanting to become Mindbridge Members: n/a
  7. Old Business: If there are any problems or questions address them to Sheril from now until Feb 7th meeting Email mindbridge-bod@googlegroups.com
  8. New Business
    1. TrekFest 2024 June 26-28
      1. Need to talk about Mindbridge’s involvement
      2. Steve Tait contact point for people who want to be involved. Steve will not be at the Fest.

Next meeting will be Wed February 7th @ 7pm online and at the ARC in Iowa City ARC 2401 Towncrest Dr 2401 Iowa City, IA. Across the street from the church of the Nazarene, two blocks from the old building.

Mindbridge Meeting Minutes Dec 6th, 2023

  1. Treasurer’s Report (Jon): Down $5250 due to paying hotel bills
  2. IT Officer (Tony)
    1. Laptops done
    2. Look into Microsoft License
    3. Possible money for laptop bags
      1. Amazon $15/bag need 7
      2. Approved by board under $500
  3. Storage Manager (Pat)
    1. Revisit location of locker
      1. Location good
      2. Maybe go down to one locker
    2. Need to go through stuff in the locker
      1. Inventory
      2. Not used stuff
    3. Need to have people in charge of totes
  4. Convention Reports – All conventions are looking for additional help.
    1. Gamicon (Next Gamicon Feb 23-25, 2024)
      1. Dec 17th 6:30PM Tim’s house at 271 Wiley Blvd NW Cedar Rapids, IA and online
      2. Hotel Contracts
        1. 2025 hotel contract signed (Feb 27-March 2)
        2. 2026 hotel contract higher (March 5-8)
      3. GM party Jan 13th, 2024 last day to submit events at Geek City noon-5PM
      4. Jan 13th, 2024 last day to submit event
      5. If interested in volunteering, staff or have other questions contact: info@gamicon.org
    2. AnimeIowa (July 26th – 28th, 2024)
      1. Sat December 9th at 2PM at Hyatt in Coralville and online
      2. Getting Guests of Honors
      3. Black Friday Reg 240 people more than last year
      4. If interested in volunteering, staff or have other questions contact: execs@animeiowa.com
    3. ICON (TBD)
      1. Proposal and budget ICON49
      2. If interested in staff or have other questions contact: concom@iowa-icon.com
      3. If interested in Volunteering contact: volunteering@iowa-icon.com
  5. Other Projects
    1. Game Library (Michele)
      1. Games from Game Library can be checked out, contact Michele
      2. Steam Up game added to library
    2. Video Game Library: Need assistance with running Video Game Library please contact Adam
    3. Book Group: Thursday Dec 14th will be The Embroidered Book by Kate Heartfield. Author will be present at the meeting. At Panera on Edgewood Rd in Cedar Rapids at 6pm.
      1. We will be having a White Elephant Book Exchange
      2. Jan 25th will be a general discussion covering the books that we have read and those we would like to read.
  6. Anybody wanting to become Mindbridge Members: Doug Wilson- New Member
  7. Old Business
    1. If there are any problems or questions address them to Robin from now until Jan 3rd meeting Email mindbridge-bod@googlegroups.com
    2. ICON 49 Bid Review
    3. Selenium Bid 2025 was submitted and reviewed
  8. New Business: Future bids should not require signed contracts, but rather RFPs with reserved dates and costs.

Next meeting will be Wed January 3rd@ 7pm online and at the Penticoff House 6914 Amhurst Dr Sw Cedar Rapids