2022 Annual Meeting Minutes

Mindbridge Membership Meeting Minutes May 21st, 2022

  1. Call to Order Minutes – reading waived
  2. Treasurer’s Report (Jon): Gain $94
  3. IT Officer (Adam): N/A
  4. Storage Manager (Pat): N/A
  5. Convention Reports
    1. AnimeIowa (July 22-24, 2022)
      1. Staff meeting June 11th, 2 pm Hybrid at the Coralville Hyatt and online. Second Meeting June 25th
      2. Lots of registrations
      3. Updated COVID policy
    2. ICON (Oct 14-16, 2022)
      1. Staff meeting Saturday June 11th, 10 am, online and in person Coralville Library
      2. Website redesign
      3. Promotional with Trek Fest and KCCK
      4. Marketing as soon website is finished
      5. Another garage sale in August
      6. Movie Night June 4th at Penticoff house 6pm
        1. Address 6914 Amhurst Dr SW Cedar Rapids
        2. Can fit 60-80 people
        3. Bring your own chair
        4. Donations welcome to support ICON
    3. Gamicon (Next Gamicon Feb 24-26, 2023)
      1. June 12th 6pm online and in person (location:TBD)
      2. Website update coming soon
  6. Other Projects
    1. Game Library – Michele: Working on updating spreadsheet
    2. Video Game Library (Adam): n/a
    3. Book Group: June 20 @ 6:00 pm – 7:00 pm, Sixteen Ways To Defend A Walled City by K. J. Parker, Online, please talk to Cath or Michele for link if needed
  7. Old Business
    1. Tony Penticoff’s (current President) board position is up for election
    2. Trek Fest (June 25th)
      1. Parade will take place Sat June 25 at 10am
      2. Some interest was shown on having a float in the parade from ICON
    3. Proposed Amendment to the By-Laws, to remove Google Groups from section 10. Will be voted at the June 1st Mindbridge meeting.
      1. Amend:Article X — OTHER DOCUMENTS Section 2 — Location
        All documents shall be available for download from http://groups.google.com/group/mindbridge-foundation and from the website https://mindbridge.org/
      2. Amend by deleting: “http://groups.google.com/group/mindbridge-foundation and from”
  8. New Business
    1. Tony Penticoff’s (current President) board position is up for election
      1. Voted Tony back into office for another 2 years
    2. Bookmark deployment into Little Libraries around IC
    3. No interest in having MB meetings in person
    4. Discussion about hearing Bids: Should there be a timeline for presenting a bid
    5. Concerns about how the Mindbridge is becoming smaller
      1. Video Game library has only one staff member
    6. Need to get more people to attend MB meetings at Conventions and outside of Conventions
      1. Ideas to get involvement
        1. Having a Jenga tournament at AI
        2. Trivia for Chocolate is very popular
        3. Clips of public domain or small video (less than 7 sec)
          1. Apples to Apples for the name of the movie
        4. Drawing for free membership to Convention
        5. Badge ribbon for MB Membership
          1. PC Name Tag $35 reg for image save for 2 years for $.22 per tag
            1. ICON in Reg cart
        6. Button maker for MB members
    7. Need to have more in person events
      1. COVID moved us to online vs in person
    8. ICON would like to make a proposal for loan for signage from Mindbridge
  9. Next Meeting: Wed June 1st, 2022 online 7pm