Category: Minutes

Mindbridge Meeting Minutes April 5th, 2023

  1. Call to Order
  2. Minutes-waved
  3. Treasurer’s Report (Jon)
    2. Down $5607
    3. Successful treasurer’s retreat budget has been made for next year
  4. IT Officer (Tony)
    1. Budgeted for new 8 laptops for next year
      1. Will be submitting bid soon
  5. Storage Manager (Pat)
    1. Sent numbers for new storage lockers, click here for more info.
    2. Based upon conversation, Pat is going to ask additional questions of Store Local and Green Acres to determine best options, and Board will give a formal recommendation at May’s Mindbridge meeting.
  6. Convention Reports
    1. AnimeIowa (July 28-30, 2023)
      1. Meeting Sat April 8th 2pm Hyatt in Coralville and online
      2. Still need staff
      3. Hotel sold out in 30 mins
      4. Still working on bringing up the
      5. Working on the Health policy. Everyone uses their best judgment.
      6. Theme submission open until May 6th
      7. Think Iowa City has grants available for events taking place in Iowa City
      8. Cedar Rapids Grant for events taking place in Iowa City
    2. ICON (Oct 13-15, 2023)
      1. Meeting Sat April 8th 4pm in Hyatt in Coralville and online
      2. Starting to work on ramping up work on the convention
      3. Cedar Rapids Grant for events taking place in Iowa City
    3. Gamicon (Next Gamicon Feb 23-25, 2025)
      1. April 23rd 6:30pm online and at the Maakestad house bring items to grill if interested. Grilling will be the hour before the meeting starts.
      2. Hackberry St, North Liberty
      3. Cedar Rapids Grant for events taking place in Iowa City
  7. Other Projects
    1. Game Library (Michele)
      1. Game Library Inventory will be on Sat June 24th at 10am at the ARC2401 Towncrest Dr 2401 Iowa City, IA. Across the street from the church of the Nazarene, two blocks from the old building
        1. Lunch will be provided
    2. Video Game Library (Adam)
      1. There will be an auction on Mindbridge discord Sat April 8th-May 3rd. Winners will be announced during the next meeting
      2. New arcade $326 Mortal Kombat
    3. Book Group: On hold
      1. Folks haven’t been able to make meetings, need to reorganize
  8. Old Business
    1. If there are any problems or questions address them to Amanda from now until May 3rd meeting
    2. AnimeIowa needs more staff members for before and after convention
    3. The board will take turns being the on call person to contact with issues, but Tony or Sheril will be running meetings. Will be proposed to put into bylaws in May. This is to prevent burnout.
    4. All Conventions need volunteers if interested in helping please contact convention concoms
  9. New Business
    1. Signage has been added to the budget, but a bid needs to be submitted, Chelsea will draft up formal budget and present in an upcoming MB Meeting
    2. Three key signs that overlap for each of the conventions that are big. Looking at the retractable floor sign.
      1. Info
      2. Reg
      3. Volunteer
    3. Working on price points for the the requested signs
    4. Gamicon would like to have money that is in Gamicon’s account put into a CD
      1. Seals away money for a rainy day and also has the money make more money!
    5. Good Shepherd Church 2900 42nd St NE Cedar Rapids, IA 52402. Will be hosting a table top game event proceeds will go to Suicide prevention Sat April 22 9am.
      • What: Roll on For Life 2 is a TTRPG charity event that benefits local charities that specialize in suicide prevention and awareness
      • When: Saturday April 22nd, 2023 at 9 am. Volunteers can show up as early as 8:30 am to help set up and do some play test if needed
      • Where: Good Shepherd Lutheran School, 2900 42nd St NE, Cedar Rapids, IA, United States, Cedar Rapids, United States
      • Extra info: there will be raffles for items donated by local game shops such and players as well as dessert auctions!
    6. Mindbridge Membership Meeting May 13th Location: TBD Time:TBD
      1. Looking into using the Hyatt Regency in Coral Ridge as the AI and ICON staff meetings are also that day. Announcement of date and time to be given at next MB meeting.

Next meeting will be Wed May 3rd @ 7pm online and at the Penticoff house 6914 Amhurst Dr Sw, Cedar Rapids, IA.

Mindbridge Meeting Minutes March 1st, 2023

  1. Call to Order
  2. Minutes-waved
  3. Treasurer’s Report (Jon): Up $23,000
  4. IT Officer (Tony)
    1. Meeting this weekend for membership management database for selfservice of inquiry of points and use of points
      1. Reviewing opportunity to utilize new membership database as also functional for replacement of current registration database
      2. Current registration database has outdated and/or duplicate entries and data may not be worth exporting to the new database, instead potentially it may be worthwhile to start over with dataset going forward.
  5. Storage Manager (Pat)
    1. Gamicon load in load out happened
    2. Spoke to new storage place in Cedar Rapids Pat arranged meeting if you were interested in going with please contact Pat
  6. Convention Reports
    1. AnimeIowa (July 28-30, 2023)
      1. March 11 at the Hyatt in Coralville 2pm online and in person
      2. Looking for additional staff
        1. In desperate need of Project lead if interested contact execs at exec@animeiowa.com
          1. Tech
          2. Overnight bridge staff
          3. Rangers- helping with security and crowd control
          4. Community outreach
    2. ICON (Oct 13-15, 2023)
      1. March 11 at the Hyatt 4pm in Coralville online and in person
      2. Looking at alternate sites for 2024
        1. Looking into the Hyatt in Coralville
        2. Possibly Highlander Hotel in Iowa City
      3. Need person for Accessibility Head
      4. Will be going over the budget estimates between treasury and concom
      5. Proposal to update signage, will be sending information to treasury
      6. If interested in helping reach out on Discord
    3. Gamicon (Next Gamicon Feb 23-25, 2025)
      1. Next meeting March 19th 6:30 pm Online and possibly in person
      2. Happened really well $7k profit made
      3. 548 attending peoples & 71 sponsors
      4. $600 for Extra Life
      5. 4 new staff members
  7. Other Projects
    1. Game Library (Michele)
      1. 336 checkouts at Gamicon
        1. Up from 2020
        2. 145 games
        3. 191 Play to win
      2. 12 new games donated
      3. Got rid of some games at the Auction $152 raised
      4. Bracket to help choose games for the Game Library on Facebook
      5. Inventory in June
    2. Video Game Library (Adam)
      1. 198 games checkout
      2. Getting rid of Bluetooth 6 Ancker speakers , determining whether to keep or sell
        1. Need one for Mindbridge Meetings
        2. Possibly give them to Convention execs
        3. Please let Adam know if you are interested
      3. Switch was the most popular gaming system
      4. Selling the following, please contact if interested
        1. Classic systems
          1. PS
          2. SNS
          3. NS
        2. Gameboy Classic player on Gamecube
      5. Need staff for conventions
      6. Need to do proper audit looking at Sunday April 23th or Sunday April 30th if interested contact Adam
      7. Donations and sponsor are being accepted on Mindbridge website
    3. Book Group: On hold, Folks haven’t been able to make meetings, need to reorganize
  8. Old Business
    1. If there are any problems or questions address them to Sheril from now until April 5th meeting
    2. Sat March 18th at 1pm for the Treasurers Retreat at the Penticoff House. Online as well.
      1. Address is 6914 Amhurst Dr SW Cedar Rapids, IA
      2. If there is need for money please send information to Tony or Jon
    3. Masonic Friends and Family Game Day March 11th 9am-7pm at the Scottish Rite Temple
      1. 616 A Ave NE, Cedar Rapids, IA 52401
      2. Board games and RPGs
  9. New Business
    1. Anime Iowa needs more staff members for before and after convention
    2. Trek Museum-Voyage Home Museum in Riverside, IA home needs help moving things March 8th 6pm
    3. The board will take turns being the on call person to contact with issues, but Tony or Sheril will be running meetings. Will be proposed to put into bylaws in April. This is to prevent burnout.
    4. All Conventions need volunteers if interested in helping please contact

Next meeting will be Wed April 5th @ 7pm online and ARC in Iowa City in person.

Mindbridge Meeting Minutes Feb 1st, 2023

  1. Call to Order, Minutes-waved
  2. Treasurer’s Report (Jon): Up $2811
  3. IT Officer (Tony)
    1. IT Staff Meeting with all heads was initiated, not all were able to make it. We have scheduled a follow-up for Feb 12th
    2. Lyz, Amanda, and I have met to create the framework for the Membership Database. Next step is to work with Mark McKibben for a cloud-based location to host it.
    3. Laptop Hardware Review was performed. Determined hardware requirements and which devices meet said requirements. Will review at the upcoming treasurer’s report for available funds to determine which we can purchase, and which we will have to suffice without in interim. Ultimate needs are:
      1. 7 laptops, 5 tablets, 1 Microsoft Surface (hybrid tablet).
  4. Storage Manager (Pat)
    1. There has been another storage locker in CR that is less expensive than our current locker. Website: https://www.storelocal.com/storage-units/iowa/cedar-rapids/storelocal-storage-co-op-3501017
      1. Internal loading ramp
      2. Bluetooth locks
    2. Commitment to giving go-no go recommendation by Apr 5th meeting
  5. Convention Reports
    1. Gamicon (Next Gamicon Feb 24-26, 2023)
      1. Reg numbers are good
      2. Lots of play to win games
      3. Need Volunteers go to Gamicon website
      4. Next meeting Feb 18th 1-4pm stuffing programs
      5. 6:30pm Load up on Thursday Feb 23nd in IC
    2. AnimeIowa (July 28-30, 2023)
      1. Feb 11th at Hyatt and Zoom meeting at 2-4pm
      2. Still looking for staff members
      3. Staff Rooms will be open 20th of March maybe opening earlier
    3. ICON (Oct 14-16, 2022)
      1. Feb 11th 4pm at Coralville Hyatt and Discord
      2. Discord worked fairly well for meetings
      3. Guest of Honor Author has been named Lynne M. Thomas and Michael Damian Thomas
  6. Other Projects
    1. Game Library (Michele)
      1. New game called Old Salt
      2. New Donations came
      3. Getting ready for Gamicon
    2. Video Game Library (Adam)
      1. Getting ready for Gamicon
      2. Got an origami shelf
    3. Book Group: On hold, Folks haven’t been able to make meetings, need to reorganize
  7. Old Business
    1. If there are any problems or questions address them to Robin from now until March 1st meeting
    2. Gamicon new Bid Review and vote on it in Feb. Bid has been approved
      1. Gamicon 33 Arsenic Budget.xlsx
      2. Proposal for Gamicon 33 Arsenic
    3. Moving back to having an in person meeting – Online function will be Zoom for next meeting. Later this year will be moving to Discord.
      1. The Penticoffs March 1st meeting
      2. 6914 Amhurst Dr SW Cedar Rapids, IA
      3. April 5th in Tiffin place TBD
  8. New Business
    1. Amanda Bowersox’s Board Position will be up for election at the Gamicon Mindbridge meeting @11AM Sunday, Feb 23rd. 12pm will be a Gamicon meeting. There will be pizza.
    2. Sat March 18th at 1pm for the Treasurers Retreat at the Penticoff House.

Next meeting will be at Gamicon- Mindbridge meeting @11AM Sunday, Feb 23rd.