March 2023 Minutes

Mindbridge Meeting Minutes March 1st, 2023

  1. Call to Order
  2. Minutes-waved
  3. Treasurer’s Report (Jon): Up $23,000
  4. IT Officer (Tony)
    1. Meeting this weekend for membership management database for selfservice of inquiry of points and use of points
      1. Reviewing opportunity to utilize new membership database as also functional for replacement of current registration database
      2. Current registration database has outdated and/or duplicate entries and data may not be worth exporting to the new database, instead potentially it may be worthwhile to start over with dataset going forward.
  5. Storage Manager (Pat)
    1. Gamicon load in load out happened
    2. Spoke to new storage place in Cedar Rapids Pat arranged meeting if you were interested in going with please contact Pat
  6. Convention Reports
    1. AnimeIowa (July 28-30, 2023)
      1. March 11 at the Hyatt in Coralville 2pm online and in person
      2. Looking for additional staff
        1. In desperate need of Project lead if interested contact execs at
          1. Tech
          2. Overnight bridge staff
          3. Rangers- helping with security and crowd control
          4. Community outreach
    2. ICON (Oct 13-15, 2023)
      1. March 11 at the Hyatt 4pm in Coralville online and in person
      2. Looking at alternate sites for 2024
        1. Looking into the Hyatt in Coralville
        2. Possibly Highlander Hotel in Iowa City
      3. Need person for Accessibility Head
      4. Will be going over the budget estimates between treasury and concom
      5. Proposal to update signage, will be sending information to treasury
      6. If interested in helping reach out on Discord
    3. Gamicon (Next Gamicon Feb 23-25, 2025)
      1. Next meeting March 19th 6:30 pm Online and possibly in person
      2. Happened really well $7k profit made
      3. 548 attending peoples & 71 sponsors
      4. $600 for Extra Life
      5. 4 new staff members
  7. Other Projects
    1. Game Library (Michele)
      1. 336 checkouts at Gamicon
        1. Up from 2020
        2. 145 games
        3. 191 Play to win
      2. 12 new games donated
      3. Got rid of some games at the Auction $152 raised
      4. Bracket to help choose games for the Game Library on Facebook
      5. Inventory in June
    2. Video Game Library (Adam)
      1. 198 games checkout
      2. Getting rid of Bluetooth 6 Ancker speakers , determining whether to keep or sell
        1. Need one for Mindbridge Meetings
        2. Possibly give them to Convention execs
        3. Please let Adam know if you are interested
      3. Switch was the most popular gaming system
      4. Selling the following, please contact if interested
        1. Classic systems
          1. PS
          2. SNS
          3. NS
        2. Gameboy Classic player on Gamecube
      5. Need staff for conventions
      6. Need to do proper audit looking at Sunday April 23th or Sunday April 30th if interested contact Adam
      7. Donations and sponsor are being accepted on Mindbridge website
    3. Book Group: On hold, Folks haven’t been able to make meetings, need to reorganize
  8. Old Business
    1. If there are any problems or questions address them to Sheril from now until April 5th meeting
    2. Sat March 18th at 1pm for the Treasurers Retreat at the Penticoff House. Online as well.
      1. Address is 6914 Amhurst Dr SW Cedar Rapids, IA
      2. If there is need for money please send information to Tony or Jon
    3. Masonic Friends and Family Game Day March 11th 9am-7pm at the Scottish Rite Temple
      1. 616 A Ave NE, Cedar Rapids, IA 52401
      2. Board games and RPGs
  9. New Business
    1. Anime Iowa needs more staff members for before and after convention
    2. Trek Museum-Voyage Home Museum in Riverside, IA home needs help moving things March 8th 6pm
    3. The board will take turns being the on call person to contact with issues, but Tony or Sheril will be running meetings. Will be proposed to put into bylaws in April. This is to prevent burnout.
    4. All Conventions need volunteers if interested in helping please contact

Next meeting will be Wed April 5th @ 7pm online and ARC in Iowa City in person.

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