Meeting Minutes — August 6th, 2008
Attended by: Ryan K, Steve T, Christine C, Dave S, Dee, Chris M,, Michelle M, Jon M, Tracie M, Dan, Kate, Jennifer T, Kath S, Bryon S, Darla C, Pat M, Marty M & Peter W
- Call to order at 6:00pm.
- Minutes from last meeting were waived, and waived at.
- Treasurer’s Report was read.
- $72835.21 AnimeIowa
- $1330.48 Gamicon
- $2203.16 ICON
- $22413.22 Mindbridge
- $25333.19 AnimeIowa CD (final total)
- $25333.19 Mindbridge CD (final total)
- AnimeIowa 2008
- More pre-reg now than attendees in 2005.
- AnimeIowa 2009 Bid
- AnimeIowa 2009 bid was distributed
- Talked about some hotel room related issues
- Increases due to airfare increase, hotel cost increases
- Motioned that we waive the waiting period before a vote, seconded, motion approved unanimously
- Voted to accept the bid as it stands current, and any changes that may occur will be voted on at that point. Seconded. All for, except 3 joshing.
- Icon
- Is going to happen.
- Had many returned addresses from mailer, probably due to flood.
- Website has been updated.
- Artshow stuff is all out there.
- Things are coming along.
- Gamicon
- Nothing new.
- IMU should be open.
- Pre-planning Committee Report
- Icon 34 is in the loop. No thanksgiving Icon 34 or 36 because of Chambanacon. Haven’t set a date yet.
- Tracie stepped down from the pre-planning committee (Mindbridge person). Anyone want to do it?
- Other projects reports
- Game library is hunky dory
- Old Business
- Convention T-Shirts — people were wondering where the money was coming from/going to.
- Currently, at end-of-year Mindbridge owns and sells the T-shirts past that time.
- As long as they go away, no one cares.
- Old AI shirt proceeds are going to Cedar Rapids Red Cross Disaster Relief
- Can now sell any old T-shirts at other conventions.
- Anything sold from Mindbridge tables will still go directly to Mindbridge, because it’s complicated to separate out till money from profits, etc.
- Old AI shirts will be at AI table for disaster relief this year, sold by AI
- ICON shirts will be at Mindbridge table.
- New volunteer point program
- Any change in the MP required for a free con membership will not be changed until after the next upcoming convention
- Moved to vote to accept it as is, minus 2 joshes.
- Convention T-Shirts — people were wondering where the money was coming from/going to.
- New Business
- President Position
- In October Michele will be getting her tonsils out, Bryon will run it.
- Proposal to include the name “Mindbridge Foundation”, such as with the phrase “sponsored by Mindbridge Foundation.”
- This is our current policy. Remind people to do it.
- Proposal to require a checkoff for email newsletter
- There is an announcement list already that no one has ever used
- We’ll make a new google group for it
- Limit of 3 emails per year
- List will never be given out or shared, access very limited
- Make sure to give fast opt-out method
- Ask people to set their spam filters to accept the word Mindbridge
- Email check off basically shares the information with Mindbridge
- Want a more specific proposal
- Discovery Ad
- Price this year is $330, same as last year.
- Entire 16 county distribution area
- Michele will update it
- Moved and seconded, third, and fourth’d to do it again.
- Tabled CR Library donation discussion
- Tabled public relations discussion
- All the T-shirts are now in the storage area, along with 7 of 8 of the big black totes. Still many empty containers. Steve was able to close the door. Old totes donated.
- Do we need a bigger storage locker: will be discussed next time.
- Mindbridge Storage locker location, excluding which locker number, will be put on line.
- Possibly a Mindbridge night at the movies. Will be posted to yahoo group.
- We discussed cafepress Mindbridge stuff. Chris likely volunteers to make cafepress stuff. Ryan has thought about some for use in the volunteer program.
- President Position
- Announcements?
- Another Mindbridge Book Discussion will be held Monday, August 11th @ 6:30pm. They will be discussing Joe Haldeman’s “The Accidental Time Machine”.
- We have 3 new banners. Maiden voyage at AnimeIowa.
- Next time we’ll be talking about scholarships.
Meeting Adjourned at 7:07pm.
Next meeting is September 3 at 7pm at Denny Lynch’s house. Someone please make reservations, ^_^.