October 2020 Minutes

Mindbridge Meeting Minutes Wednesday October 7, 2020 at 7 PM

  1. Call to Order
  2. Minutes – reading waived
  3. Treasurer’s Report
  4. Convention Reports
    1. ICON
      1. V-ICON is this Friday evening and Saturday 9am to midnight!
      2. Tech going good, programming nearly ready, moderators, etc.
      3. Art show, Wylde Nept, dealers room, costume contest, gaming, author readings and more
    2. Gamicon
      1. Officially going virtual for February 2021 as of today!
      2. Will be a free event.
      3. Reaching out to GM’s and sponsors to see if they need assistance with online tools like table top simulator, etc.
      4. Will be running games at V-ICON on this Saturday
      5. Staff meeting Sunday Oct 11th at 6 pm on Discord
      6. Will be putting forward a bid for concom to run Gamicon 2022.
      7. Moved to approve moving memberships forward and setting up website for 2022. Passed.
    3. AnimeIowa
      1. Staff meeting Oct 17th, 2 pm, online
      2. Working on updating manifesto and staff handbook
  5. Other Projects
    1. Game Library: Got a couple new games
    2. Book Group: Monday, October 19, 2020 at 6:00pm, Gideon the Ninth by Tamsyn Muir, will be virtual
    3. Video Game Library – Update for the Video Game Library as of 6 October 2020
      1. We have social media up and running
        1. Facebook: https://www.facebook.com/MindbridgeVGL
        2. Twitter: https://twitter.com/MindbridgeVGL
        3. Twitch: https://www.twitch.tv/VideoGameLibrary
      2. Currently in the process of writing up information relating to rentals, policies, etc… Questions on some parts sent to the Mindbridge Board / Treasury on feasibility, other parts are pending until it can be reviewed by the full Video Game Library Committee.
      3. A copy of Super Mario 3D Allstars (Nintendo Switch) was donated to the Library
      4. Next showcase will be “Among Us” for PC / phone, streaming at 8AM on Monday, October 12.
    4. Comic Con at Coralville Marriott Sep 26th from 10am-5pm, about 70 dealers, people doing cosplay, everyone had to wear a mask, lots of hand sanitizer stations, asked for all transactions to be electronic
  6. Old Business
    1. ICON 46 (Oct 15-17, 2021) bid discussion “ICON 46: Seeking Further Horizons” vote. The previously submitted bid needs to be amended:
      1. Current members of the bid are: Betsy Casey, John Frick, Pamela Webster, Brian Anderson, Adam Brower
      2. Dana Beaty has withdrawn from bid participation due to commitments at his workplace.
      3. Moved to accept the bid. Passed.
    2. Sara Pitcher asked to be a Mindbridge member, approved.
  7. New Business
    1. Video Game Library proposal – Adam
      1. Discussed, still working on, concerns about what happens if the console is damaged/lost, etc.
      2. Would be limited to Mindbridge members and convention staff. Would use square for $.
    2. Virtual keyholder for conventions – Tony
      1. Anything that requires a remote logon (Twitter, website, Twitch, YouTube, Facebook, Discord, Instagram, email list, etc.)
      2. Rotate password periodically – six month or year?
      3. Will be writing up proposal for next month’s meeting

Next Meeting: Wednesday, November 4, 2020 at 7 PM online.

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