March 2009 Minutes

Attending: Dan Wojcik, Pat McCauley, Megan Daley, Josh Elliot, Lindsay Elliot, Ryan Kopf, Michelle Weinard McKibben, Mark McKibben, Bryon Stumpf, Christine Cromwell, Marty Milder, Denny Lynch & Steve Tait.

  1. Reading of the previous minutes were waived.
  2. Treasury Report: Available on Google group or by request from treasurer.
  3. Gamicon Report
    1. 160: Attendance showed
    2. Broke even & a little ahead this year.
    3. Decrease due to RPGAs this year changes to new game started
    4. Promotional mailing out late
    5. Fun time
  4. AnimeIowa Report
    1. 162 pre-registrations @ 2008 con
    2. 60 pre-registrations via PayPal
    3. 44 pre-registrations sent in via snail-mail.
    4. Early Bird pre-registration ends at the end of March.
    5. Staff Recruitment @ last meeting.
  5. ICON Report
    1. Send out postcard mailing soon.
    2. Guests of Honor
      1. Author: Jim C. Hines
      2. Aristst: Heather Bruton
    3. Will be held at the Cedar Rapids Marriot
  6. Pre-Planning Committee Report
    1. Nothing to report at this time.
  7. Old Business
    1. Liability Form
      1. AI agrees
      2. Josh will create in the next month (April)/May
      3. Should be sent to Nate Rohwer
    2. Gamicon Bid
      1. Approved
        1. Ayes: 14
        2. Nays: 0
        3. Abstains: 0
      2. To be held Feb 12-14, 2010 at the Iowa Memorial Union.
        1. 1st floor main ballroom
      3. Possible guest: Shawn Beatty (computer & console gaming)
      4. 3 minor guests: Gary Lange, Steve Crow, Phil Thompson
      5. expand RPGS
      6. theme: The Tau of Gamicon
    3. Insurance Issues
      1. This has been resolved.
      2. Minor issues remain:
        1. increase medical coverage
        2. increase staff#s covered
        3. update address info
          1. change to locker address/no physical space until new office
  8. New Business
    1. Expand meetings to have a weekend meeting for people who cannot make Wednesday meetings.
      1. Wednesdays meetings rotate between: Cedar Rapids & Iowa City
      2. First Saturday meeting under discussion for when/where.
    2. Trek Fest
      1. 25th Anniversary
      2. Guests featured: Sulu (George Takei), Uhura (Nichelle Nichols), & Chekov (Walter Koenig)
    3. Zombie March
      1. Should Mindbridge sponsor it?
        1. Ayes: 14
        2. Nays: 0
        3. Abstains: 0
    4. Mindbridge Foundation Annual Membership Meeting
      1. When (May?)/Where to be decided at next meeting.
    5. Proxy Voting
      1. Some rewriting of the by-laws will be done to clarify how these are supposed to work.
  9. Announcements
    1. Book Group will be meeting March 23rd @ 6PM to discuss Ghosts in the Snow
    2. Film Group will be meeting after this meeting concludes.
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