Author: Webmaster

We would like to remind you that the next Mindbridge Monthly Meeting is coming up next week.

Date: Wednesday January 3, 2007
Time: 6:00 pm – 7:00 pm CST (GMT -06:00)
Location: {Iowa City Public Library}
123 South Linn St., Iowa City, IA 52240 Phone: (319) 356-5200

NOTE: We will NOT be meeting at the Mill, but will be at the Iowa City Public Library.

Mindbridge minutes Wednesday 6 December 2006

  1. Call to Order
  2. Minutes from the December 3rd Board Meeting were not read, but they have been posted on the Mindbridge list and on the web site.
  3. Treasurer’s Report
    • Checking: $8648.29
    • AnimeIowa: $33,736.39
    • ICON: $4,673.83
    • Gamicon: $743.75
  4. Gamicon Report
    • GM party went well, but a few less GMs signed up than in past years. Anyone want to run a game at Gamicon?
    • Mailer should be coming soon.
    • Contact Jon or Michelle M. if interested in running a game at Gamicon.
  5. AnimeIowa Report
    • Meeting this Saturday, Dec. 9th at the Coralville Convention Center at 2:00 pm
  6. Preplanning Committee Report
    • The committee is currently working on guests for the next Gamicon.
  7. Other Projects
    • Game Library Group needs to have a meeting. They are currently looking into a time and location.
  8. Old Business
    • The new Mindbridge Refund Policy has been posted.
    • The tech group reports that they have purchased a new laptop computer for registration of Mindbridge events. They got a great deal. The membership also authorized funds for the purchase of a second laptop for Mindbridge treasury. $1000 was allocated this purchase and for printers and other accessories.
    • Nominations for the Mindbridge Board Member at Large were accepted.
      • Laura T.
      • Denny L.
    • We are looking into hiring a tax professional to handle Mindbridge finances.
    • New Iowa City Meeting Location. Since the Mill can no longer offer us a meeting space for our monthly meetings, we will be moving to the Iowa City Public Library for the January meeting. Meeting times remain the same.
  9. New Business
    • Discussed changing Mindbridge Bylaws to allow our at Large Board member to on committees and Con Coms.
    • Greg P. petitioned for Mindbridge membership and was accepted.
    • There was some discussion of moving our fiscal year from (Nov 1 to Oct 31) to (Jan 1 to Dec 31). Further discussion once we have an accountant.
    • Greg P. presented a bid for ICON to be held the first weekend in Nov of 2007. A budget and staffing list was presented. There will be a vote on this proposal at the January Mindbridge membership meeting.
    • The proposal for the 1 Day Fan Fest was tabled until Dan W. is able to make his presentation.
    • 5 Sullivan Brothers Convention Center in Waterloo has contacted us in regards to hosting Mindbridge events. The preplanning committee may want to investigate this option.
    • A suggestion of a January Holiday Mindbridge Party was put forth. Funds are already allocated for such an event. As an alternative, it was suggested that the money might be donated to charity during this holiday season.
  10. Meeting Adjourned
  11. Next Meeting Wednesday, January 3rd at the Iowa City Public Library

We would like to remind you that the next Mindbridge Monthly Meeting is coming up next week.

Date: Wednesday December 6, 2006
Time: 7:00PM – 8:00PM CST (GMT-06:00)

Monthly Mindbridge Meeting at The Lynch Casa, 68 36th Ave. SW
Cedar Rapids, IA 52404-4056 Phone: 319-365-5857

NOTE: Please note that the meeting will be held an hour later than usual and will be at Denny Lynch’s house rather than the Mill!

Minutes for Executive Board Meeting December 3rd 2006

In Attendance:

  • Brian
  • Dan
  • Steve
  • Jennifer
  • Christina
  • Bryon

Last names omitted at the request of those present.

First Item – Taxes

Steve offered to consult a accountant as to the cost of having our taxes done by a professional. He would like to have copies of previous year’s taxes to show what we need done. It was agreed that we were willing to consider expending up to $500 for this service.

Second Item – A Laptop Computer for Treasurer

The Treasurer expressed concern that a computer is needed so that while she is working at conventions she needs to be able to keep track of finances. Previous treasurers have volunteered their own machines for this purpose. Our current treasurer does not own one. Brian offered to do some fact-finding and see what our best price for such an item might be.

Third Item – Combining Meetings

Bryon suggested that in the interest of time, and to make meetings more convenient for out-of-town guests, that we combine the executive and super con meetings each year. We might start the meeting with a report from each con that has concerns or with which the board has concerns. We could then deal with any business the board needs to see to. This meeting would be held on the second Sunday of December each year. This idea will be discussed at the next general Mindbridge meeting.

Fourth Item – Changing the Fiscal Year

The board would like to hear the pros and cons of changing our fiscal year. This idea will also be discussed at the next general Mindbridge meeting.

Fifth Item – Altering By-Laws to allow the At – Large Board member to be on committees and hold other posts in the organization.

It was generally agreed that with the removal of permanent board positions that this restriction is no longer necessary or logical. This idea will also be discussed at the next general Mindbridge meeting and perhaps put to a vote by the general membership.

Sixth Item – Gregg Parmentier’s petition for membership.

As Greg attended ICON this past year and plans to attend the next general membership meeting, he would be eligible for membership under current Mindbridge rules without special consideration. The board saw no need to take any action on this item.

Seventh Item – Cultural Corridor Advertising

With a cost of $25 per event advertised, the Board chose to leave it up to the individual Mindbridge project to decide if they wished to participate with this group.

Eighth Item – Unofficial ICON bid for 2007

Since no bid has been officially made at this time, the Board is happy to be informed, but can take no action.

Meeting End