Sept 3rd ,2025 Mindbridge Meeting Minutes

    1. Treasurer’s Report (Jon): Down $57K, because of AI paying bills
    2. IT Officer (Tony): N/A
    3. Storage Manager (Carhoff Alliance)
      1. Shelves and organization stuff bought
      2. Jenny needs someone from each convention
    4. Convention Reports-All conventions are looking for additional help
      1. ICON (ICON 49.5 – Oct 11th 2025/ICON50-2026)
        1. Next meeting will be on Wed Sep 10, 2025 07:00 PM online
        2. Vendor Hall is being organized by Esther F. It will be public and off-site in the Masonic Lodge Social Hall, 11am-5pm. Vendor tables are $60. Application at Here
        3. Iowa City Book Festival is planning a public panel with Joe Haldeman, Jon Scalzi, and Mike Miller (“Spacey”), moderated by Peter Balestrieri. It will likely be immediately before or after the Scalzi reading. Times TBD.
        4. The hotel block closes on Friday, September 12.
        5. Gay Haldeman’s birthday is Saturday, October 11, the same day as ICON 49.5.
        6. Registration data will be sent in mid-September for badge printing. We’ll likely print a few extra blank badges, but move to wristbands after those are gone. Evening wristbands will be available for $10 (cash) for Saturday evening events.
        7. The budget is okay. Registrations are okay.
        8. Paradise ICON authors will be doing a cafe klatch in the morning.
        9. Need to verify with Mindbridge Book Group is still interested in having a meeting on Saturday morning.
        10. We would like to do a limited amount of open gaming on Saturday morning.
        11. Sidekick Coffee & Books, It’s Getting Plot in Here Romance Book Festival, Saturday, October 11, 2025 (same day as ICON 49.5), 6-9 pm, $35 tickets. Here
        12. Next meetings will be:
          1. Topic: ICON meeting, Sep 10, 2025 07:00 PM Central Time (US and Canada), Here, Meeting ID: 826 1281 4821, Passcode: 818611
          2. Topic: ICON meeting, Sep 24, 2025 07:00 PM Central Time (US and Canada), Here, Meeting ID: 810 7426 3952, Passcode: 635969
        13. If interested in staff or have other questions contact: info@iowa-icon.com
        14. If interested in Volunteering contact: info.icon.mb@gmail.com
      2. Gamicon (March 6th to 8th 2026)
        1. More Reg coming in
        2. Looking to get more rooms
        3. Next Meeting is Sat Sept 21st at 6pm at Tim’s house at 271 Wiley Blvd NW Cedar Rapids, IA and online
        4. If interested in volunteering, staff or have other questions contact: info@gamicon.org
      3. AnimeIowa (July 31st – Aug 2nd, 2026)
        1. Post Mortem Sept 20th 2-5pm at the Coralville Hyatt and online
        2. Staff list email was sent out
        3. Volunteering please reach out at Recruitment@animeiowa.com
        4. If interested in volunteering, staff or have other questions contact: execs@animeiowa.com
    5. Other Projects
      1. Game Library – Michele
        1. 5 different Library visits already done
      2. Video Game Library
        1. Waiting for Game Library to do inventory
        2. Working on Documentation
        3. Need assistance with running Video Game Library please contact Adam
      3. TrekFest – Jenny Carhoff: If interested please contact Jenny at mommayaya911@gmail.com subject Trekfest
      4. Book Group
        1. September 18th – Magician’s Lie by Greer Macallister, 6 PM, Edgewood Rd Panera, Cedar Rapids
        2. October 16th-General Discussion
        3. November will be Wicked by Gregory Maguire. We will be talking about the book and watching on of the parts of the movie. Location TBD
        4. If interested in joining the mailing list bookgroup@mindbridge.org
      5. Anybody wanting to become Mindbridge Members
        1. Chris Dunlay and Jami Firkins
    6. Old Business
      1. Board Member update: Sheril has been reelected, term to end at AI in 2028
      2. Pens are still needing to be ordered.: DDsaleonline.com have different types of pens
      3. Pronoun ribbons need to be ordered
    7. If there are any problems or questions address them to Jenny from now until Oct 1st, 2025 meeting Email mindbridge-bod@googlegroups.com
    8. Old Business
      1. Change to the bylaws about the changes to the grievance policy discussion.
        1. How long until projects have grievance policy in their bylaws?
          1. Suggested to have 60-90 days
          2. Should be brought up at each con’s me
    9. New Business
      1. Gnoll’s Loot Table Science Fiction in Riverside, Iowa
      2. Next Page Books in New Bo area Cedar Rapids, Iowa
      3. Sisters Books & Nooks 1612 C St SW Suite A, Cedar Rapids, IA 52404
      4. A Reddit person posted that iStorage (formally Moove In) in Coralville has had three unit robberies recently.

The next meeting will be Wed Oct 1 ,2025 @ 7pm online and in person at the ARC in Iowa City ARC 2401 Towncrest Dr 2401 Iowa City, IA. Across the street from the church of the Nazarene, two blocks from the old building.