Venue Liaison
At least 1-2 year(s) in advance
Needs to work with CONCOM for location of convention, gets venue's preliminary contract, confirm with CONCOM and Mindbridge venue contract. Needs Mindbridge and ICONConCom to vote for contract
Acts as a liaison between the Venue and CONCOM for staff requests.
Works with venues to get bids for upcoming convention space.
8 months - convention Date
Makes sure that a Venue Resume is submitted with room layouts and requests (water stations trash cans).
Follows through with current contract and updates CONCOM of any venue policy changes and current venue renovations.
Get venue/hotel room reservation codes for room rates for social media
Push hotel room bookings
3 months prior to convention date
Works with logistics and rental businesses if extra tables/chairs or other items are required
Works with Venue catering if necessary
Responsible for coordaining with venue, room block and Room Party liaison
Coordinates with Programing and venue with room requirements
Push hotel room bookings
At convention
Be available at con to work with con volunteers and hotel for setup and tear downs
be available at con for any surprises
Within a month after convention
Reviews final Venue bill before sending off to Treasury.