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--- tech_and_av [2017/01/31 21:35] – created iowaicon
+++ tech_and_av [2020/02/08 15:13] (current) – external edit 127.0.0.1
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 **Tech and AV**
-coordinates Tech and AV needs with Programming
+-------------------------------------------------------------------------------------------------------------------
-makes sure at least 2 meeting rooms have AV gear all weekend
+Coordinates Tech and AV needs with Programming (Works in programming committee if at all possible).
-Ensures needed av gear is available and works
+Spend time getting to know your ConCom. You WILL spend much time at the convention working with them.
+Get the above-mentioned to get you a tech listing (Colloquially called a Hot sheet) at least the weekend before the convention so you can review needs for tech, and can make a list of your own.
+Coordinate with the Volunteer wranglers. You'll need at least one assistant.
+One thing of note. Carry a pen or three. You'll need them for....\\
+Tracking setups.\\
+Teardowns.\\
+Tracking hours for you and your assistants.\\
+Pop-up tech needs (Remember: A lack of planning on someone else's part does not constitute an emergency on yours).\\
+Checklist for equipment pickup from the locker Thursday morning.\\
+Checklist for equipment count-in for Thursday afternoon.\\
+Checklist for equipment count-out on Sunday.\\
+Various other things.\\
+Don't be afraid to ask ConCom for needs that have to be fulfilled on the spot. Things will arise
+Most importantly, remember to HAVE FUN. While you serve a vital function, you're here to enjoy yourself.
+-------------------------------------------------------------------------------------------------------------------
+When pulling from the storage locker make sure to grab....
+Four projection screens (small).\\
+One Projection screen (large)(May not be used but better to err on the side of caution).\\
+Six projectors (two for permanent rooms below, two for roaming rooms, two for backup).\\
+The container of powered computer speakers (Should be six pairs/new acquisition for 42).\\
+The container of extension cords and power strips.\\
+The amp (new acquisition for 42).\\
+Six tabletop mic stands.\\
+Six wireless microphones (and the box of fresh AA batteries if at all possible).\\
+The one wired mic (handy for Opening ceremonies or interviews).\\
+Box of gaffers tape (This is REAL handy and EVERYONE will want/need some).\\
+Both rolling boxes of TV monitors for the gaming room (They'll also need some of the above-mentioned gaffers).\\
+------------------------------------------------------------------------------------------------------------------
+Ensures that the two permanent AV rooms (Elm and Chestnut at this time) are set up with....
+One Projection screen (small).\\
+One projector.\\
+One HDMI cable.\\
+One VGA cable.\\
+One extension cable.\\
+One power strip.\\
+One set of powered speakers.\\
+Once these rooms are set up, you'll (or your assistants) need to swing by when the tech is actively planned to be used and check for issues.
+You, your assistants, ConCom, and Programming will be keeping an eye on these rooms as well to make sure that things don't "walk off".
+You, or your assistants, will need to break these down after the last tech panel (or closing ceremonies) on Sunday.
+------------------------------------------------------------------------------------------------------------------
+The above notes should keep you from wandering around going
+"POOF, What do you need? POOF, What do you need? POOF, What do you NEED!" - Genie from Disney's Aladdin