Mindbridge Meeting Minutes Nov 6th, 2024

  1. Treasurer’s Report (Jon): Up $27
  2. IT Officer (Tony): n/a
  3. Storage Manager (Carhoff Alliance)
  4. Will be talking to people about construction needs for safety and storage needs
  5. Convention Reports-All conventions are looking for additional help.
    1. Gamicon (Feb 28-March 2nd, 2025) Website Here
      1. Nov 17 6:30pm at Tim’s house at 271 Wiley Blvd NW Cedar Rapids, IA and online
      2. Room block closes early February
      3. Just had an extra life event
      4. Promotion with Papa Johns and starting to see the coupons back
      5. 2026 bid is due in December
      6. If interested in volunteering, staff or have other questions contact: info@gamicon.org
    2. AnimeIowa (July 24th – 27th, 2025) Website Here
      1. Saturday 11/9/24 2 PM at the Hyatt and online.
      2. Feedback form for staff
      3. Black Friday sale will be happening. More information to follow
      4. If interested in volunteering, staff or have other questions contact: execs@animeiowa.com
    3. ICON (ICON50-2026) Website Here
      1. ICON49 happened huzzah
      2. 223 people who came to the Convention
      3. Post-Mortem will be happening soon
      4. Looking into a hotel, The Graduate in Iowa City for a small one day ICON49.5 in 2025
      5. If interested in staff or have other questions contact: concom@iowa-icon.com
      6. If interested in Volunteering contact: volunteering@iowa-icon.com
  6. Other Projects
    1. Game Library-Michele
      1. Good usage of the Game Library and Video Game Library combined space. Would like to have more time
      2. Wanting to offer $15 program outreach tubs to organizations
    2. Video Game Library
      1. 23 Games checked out
      2. Steam Deck used
      3. Good use of space for smaller conventions
      4. Need assistance with running Video Game Library please contact Adam
    3. TrekFest- Jenny Carhoff
      1. June 26th-28th, 2025
      2. Website here
      3. If interested please contact Jenny at mommayaya911@gmail.com
    4. Book Group:
      1. Nov 14th At Panera on will be discussing will be a general discussion covering the books that we have read and those we would like to read Edgewood Rd in Cedar Rapids at 6pm
      2. Thursday Dec TBD
    5. Anybody wanting to become Mindbridge Members
      1. Candace is now member
      2. John’s first meeting and has been to a convention
  7. Old Business
    1. Anime Iowa would like to look at setting up Scholarship
      1. $5000 to ICON
      2. $2000 to setup scholarships on behalf of AI
      3. AI is needing approval to take money out of their checking outside of the budget. Wanting to take money from the checking account outside of budget.
      4. This has been brought up
      5. Approved by the membership
    2. If there are any problems or questions address them to Amanda from now until Dec 4th meeting Email mindbridge-bod@googlegroups.com
  8. New Business
    1. Geek Feast 2024
      1. Amanda brought Witches Cauldron Brew Winner
      2. Jessica brought Lembas bread from Lord of the Ring
      3. Jessica brought Mushroom, Onion, and Garlic Hand Pies

Next meeting will be Wed Dec 4 @ 7pm online and in person at the ARC in Iowa City ARC 2401 Towncrest Dr 2401 Iowa City, IA. Across the street from the church of the Nazarene, two blocks from the old building.

Mindbridge Meeting Minutes Oct 2nd, 2024

  1. Treasurer’s Report (Jon): Down 58k
  2. IT Officer (Tony): No updates
  3. Storage Manager (Carhoff Alliance)
    1. Email sent out
      1. Covering:
        1. Proper Storage of gridwall
        2. Changes of procedures
    2. Each Con needs to let the Storage Alliance know when they are needing to be at the locker. This doesn’t make them head of logistics.
  4. Convention Reports-All conventions are looking for additional help.
    1. ICON (Oct 18-20th, 2024) Website Here
      1. Next meeting is Sunday Oct 13th at Noon
      2. ICON Launch Party at Swamp Fox Books on Thurs Oct 17th at 7:30 PM-9:30 PM Information Here
      3. Load in meet at locker on Thurs October 17th at 3:00 PM
        1. Bring close-toed shoes
      4. If interested in staff or have other questions contact: concom@iowa-icon.com
      5. If interested in Volunteering contact: volunteering@iowa-icon.com
    2. Gamicon (Feb 28-March 2nd, 2025) Website Here
      1. Oct 6th at 6:30 pm at Ca 130 Hackberry St
      2. Will be putting flyers on Papa John’s pizza box at University of Iowa on Homecoming and again later in the year.
      3. Charities will be HACAP and Last Hope Animal Shelter
      4. 2026 bid is due in December
      5. If interested in volunteering, staff or have other questions contact: info@gamicon.org
    3. AnimeIowa (July 24th – 27th, 2025) Website Here
      1. Next meeting will be Sat Oct 12th at 2pm online only.
      2. Bills paid and we still have money
      3. If interested in volunteering, staff or have other questions contact: execs@animeiowa.com
  5. Other Projects
    1. Game Library-Michele
      1. Will be at ICON
      2. Game Library Inventory Here
    2. Video Game Library
      1. Will be at ICON
      2. Working with the Storage Alliance for efficient use of storage
      3. Need assistance with running Video Game Library please contact Adam
    3. TrekFest- Jenny Carhoff and Alex Ward
      1. June 26th-28th, 2025
      2. Website here
      3. If interested please contact Jenny at mommayaya911@gmail.com
    4. Book Group:
      1. Oct 17th at Swamp Fox Books during the ICON book signing and Meet and Greet. We will be discussing a general discussion covering the books that we have read and those we would like to read.
      2. Thursday Nov 14 TBD
  6. Anybody wanting to become Mindbridge Members
  7. Old Business
    1. ICON 50 will not be in 2025? Vote among staff
    2. Board Member up for vote
    3. Badge ribbons for Mindbridge and Mindbridge Board
    4. If there are any problems or questions address them to Sheril from now until Nov 6th meeting Email mindbridge-bod@googlegroups.com
  8. New Business
    1. Capital city Game Con Oct 11-13th, 2024 in Des Moines Here
    2. Review Harassment policy updates: 27th 2:00 PM on zoom.
    3. Anime Iowa would like to look at setting up Scholarship
      1. $5000 to ICON
      2. $2000 to setup scholarships on behalf of AI
      3. Will be approved by AI staff at their next meeting, And voted at next Mindbridge Meeting
    4. Geek Feast Next Mindbridge Meeting November 6th bring Geek Themed Food to share

Next meeting will be Wed Nov 6th @ 7pm online and in person at the Penticoff house 6914 Amhurst Dr Cedar RapidZoom.

Mindbridge Meeting Minutes Sept 4th, 2024

  1. Treasurer’s Report (Jon): Down $1800, because AnimeIowa paid bills
  2. IT Officer (Tony): n/a
  3. Storage Manager (Carhoff Alliance)
    1. Lost, Carhoff Family, and Brian Anderson all volunteered to take over the department. Collectively to be named the Carhoff Alliance.
    2. Moove It has changed to iStorage. No price change at this time
    3. Adam B would like a key for the locker.
    4. Jenny Carhoff is the point of contact. Phone: 319-325-3768 Email:mommayaya911@gmail.com
  4. Convention Reports-All conventions are looking for additional help.
    1. ICON (Oct 18-20th, 2024)
      1. Next Meeting is Sunday Sept 15th at Noon at the Penticoff House and online.
      2. Programming Grid is almost done
      3. Jess will be reaching out to remaining people about Programming questions
      4. If interested in staff or have other questions contact: concom@iowa-icon.com
      5. If interested in Volunteering contact: volunteering@iowa-icon.com
    2. Gamicon (Feb 28-March 2nd, 2025)
      1. Sunday Sept 15th 6:30 PM at Tim’s house at 271 Wiley Blvd NW Cedar Rapids, IA and online
      2. Charities are being decided
      3. If interested in volunteering, staff or have other questions contact: info@gamicon.org
    3. AnimeIowa (July 24th – 27th, 2025)
      1. Post-Mortem is going to be on Sept 21st at 2 PM at the Hyatt and online
      2. If interested in volunteering, staff or have other questions contact: execs@animeiowa.com
  5. Other Projects
    1. Game Library-Michele
      1. Nate Orlow donated: “Great Western Trail: Argentina” and “Clank: Catacombs”
      2. Teresa Zesch donated: DnD 3.5 and 4.0 Player’s Handbooks and Dungeon Master Guides, and a copy of “Buzz Word”
      3. Evil Genius Games donated sourcebooks for the “Everyday Heroes” Modern day RPG.
      4. We received 2 copies each of “The Crow”, “Highlander”, “Escape from New York”, “Total Recall”, and “Universal Soldier”.
        1. Would really like to have the core rulebook if anyone has one they could donate.
        2. We would really like to see these run at Gamicon.
        3. Please contact Michele if you would like to check out a copy to run.
    2. Video Game Library
      1. Working on going over old checkouts to see trends
      2. Need assistance with running Video Game Library please contact Adam
    3. TrekFest– Steve Tait
      1. June 26th-28th, 2025
      2. If interested please contact Steve at stevenkeithtait@gmail.com
    4. Book Group
      1. Thursday Sept 12th A Memory Called Empire (Teixcalaan, #1) by Arkady Martine is At Panera on Edgewood Rd in Cedar Rapids at 6pm. Everyone is welcome
      2. Oct (TBD) we will be discussing will be a general discussion covering the books that we have read and those we would like to read.
  6. Anybody wanting to become Mindbridge Members: N/a
  7. If there are any problems or questions address them to Robin from now until Oct 2nd meeting Email: mindbridge-bod@googlegroups.com
  8. Old Business
    1. Volunteering at Mindbridge conventions 701C7 corporation. Bring up: Check with your job about volunteer incentives
  9. New Business
    1. Jenny Carhoff’s Board Position is up for election at ICON this year. Anyone interested please contact the Board for more information about the position
    2. Discussion: Should ALL Convention ConComs be Mindbridge Members before Bid is accepted. Conclusion: Not a requirement, but recommendation
      1. Improves the connections between Conventions and Mindbridge
      2. AnimeIowa has it in their by-laws
      3. Concern: Lapsed membership
      4. Concern: Possibility of turning away ConCom Volunteers
    3. Mindbridge Member and Mindbridge Board badge ribbons for the conventions to be stored in the Reg Cart. Board approved up to $100
    4. Tony will be stepping back his involvement over the next two years. Not running for re-election in 2025
    5. Future of ICON50- Since Tony is stepping back from duties Doug is concerned about the ConCom taking a hit.
      1. Announce at the Con that ICON50 will be in 2026, so that we can do it correctly since it is the 50th and we want to do a big bash.
      2. Reg can have Stretch Goals for 2026 on the forms so people can make a pledge. Also opt in to be contacted when reg opens
      3. ICON49 Reg is down
      4. No hotel signed for 2025
      5. Recommending to take a year off. Plan on coming back 2026.
      6. Worry about not coming back after
      7. No Programming Head right now
      8. Work on generating money and interest to improve and make it better
    6. Harassment Policy
      1. Follow-up Meeting will be scheduled.
      2. Sheril would like to have Hate Speech on our social media added to the Policy.
    7. Mindbridge and Conventions need a Code of Conduct
      1. Don’t be a Dink
      2. Social Media Clause
        1. If something can be view publicly on social media it will be viewed as a reflection of Mindbridge and its conventions
        2. Staff can be removed from the convention
      3. Does Mindbridge need to have a Lawyer on retainer for consultation about where we stand?
    8. Mindbridge Jack Box Recurring Event: Social Gathering at Penticoff House every other month after Mindbridge Meeting
    9. Capital City Gaming Con– October 11th-13th, 2024

    Next meeting will be Wed Oct 2nd @ 7pm online and in person at the ARC in Iowa City ARC 2401 Towncrest Dr 2401 Iowa City, IA. Across the street from the church of the Nazarene, two blocks from the old building.

Mindbridge Meeting Minutes Aug 7th, 2024

  1. Treasurer’s Report (Jon)
  2. IT Officer (Tony)
  3. Storage Manager (Pat)
  4. Convention Reports-All conventions are looking for additional help.
    1. ICON (Oct 18-20th, 2024)
      1. Bid for 2025 needs to be submitted by August
      2. If interested in staff or have other questions contact: concom@iowa-icon.com
      3. If interested in Volunteering contact: volunteering@iowa-icon.com
    2. Gamicon (Feb 28-March 2nd, 2025)
      1. Gamicon hotel link is up here
      2. Room rate is $124/night
      3. If interested in volunteering, staff or have other questions contact: info@gamicon.org
    3. AnimeIowa (July 24th – 27th, 2025): If interested in volunteering, staff or have other questions contact: execs@animeiowa.com
  5. Other Projects
    1. Game Library-Michele
      1. Total number of checkouts 218
      2. Unique games checked out 115
      3. % of library checked out 29%
      4. Most checked out games: Boop (12), Abducktion (6), Uno/Uno Dragonball Z (6/4), Cards/Chess (5/5), The Jengas (all versions) (10), Fluxx versions (9), Apples to Apples (5), Happy Little Dinosaurs (5), Volt (4), Sushi Go Party (4), D6 Dungeon (4), Catan (4)
      5. Number of unique users 139
    2. Video Game Library: Need assistance with running Video Game Library please contact Adam
    3. Book Group
      1. Thursday Aug 8th book A Memory Called Empire (Teixcalaan, #1) by Arkady Martine is at Panera on Edgewood Rd in Cedar Rapids at 6pm.
      2. Thursday Sept 12th will be a general discussion covering the books that we have read and those we would like to read.
  6. Anybody wanting to become Mindbridge Members
  7. Old Business: If there are any problems or questions address them to Tony from now until Sept 11th meeting Email mindbridge-bod@googlegroups.com
  8. New Business
    1. Concerns about AnimeIowa that were brought up at the AI Mindbridge Meeting. A followup meeting will be held with Mindbridge Board and AI leadership to address. Tentatively scheduled for Aug 17th.
    2. Lib Con 4 – at Iowa City Public Library on Saturday, August 10, 10am-4pm.
      1. Doug will represent Mindbridge.
      2. Alex will be there to represent the Star Trek Museum and Mindbridge.
    3. 5th Street Social – 5th Street, between 6th Avenue & 12th Avenue, Coralville, IA Saturday, August 10, 4-10pm.
      1. Gamicon hosting the adult gaming area.
    4. Alex indicated interest in following up with Bonnie Gordon about possibly attending Mindbridge conventions.

    Next meeting will be Wed Sept 11th @ 7pm online and in person at the Penticoff house 6914 Amhurst Dr Cedar Rapids, IA