Iowa's ICON since 1975

art_show

Anonymous (anonymous@undisclosed.example.com) — 2020-02-08T20:13:25+00:00

Art Show Invite artists and students in high school and college, and send reminders Order trophies Help set up art show, register pieces in keep track of what's sold and to who mail any unsold art back to artists tear down art show help art/charity auction, line up runners and auctioneer

barnes_and_noble_book_signing

Anonymous (anonymous@undisclosed.example.com) — 2020-02-08T20:13:25+00:00

Barnes and Noble Book Signing At Cedar Rapids Barnes and Noble Thursday evening right before ICON - Acting as liaison between ICON and B&N - contacting authors - setting up Author dinner Timeline * January/February: Contact Barnes and Noble to discuss date and time of the event. The event is typically held the Thursday night before ICON starts and runs from 6:30 PM to 8:00 PM. Confirm that the event can be a fundraiser for ICON.

chocolate_ceremony

Anonymous (anonymous@undisclosed.example.com) — 2020-02-08T20:13:25+00:00

Created by Michelle Clark, the Chocolate Ceremony occurs at midnight Saturday night. It is very popular.

con_medic

Anonymous (anonymous@undisclosed.example.com) — 2020-02-08T20:13:25+00:00

Con Medic something goes here

con_rules

Anonymous (anonymous@undisclosed.example.com) — 2020-02-08T20:13:26+00:00

CONVENTION RULES 1. No projectile weapons allowed! This means any object that shoots, tosses, throws, flings, propels, or ejects any other object. This includes but is not limited to water pistols, nerf guns, shuriken, and web shooters. Pun throwers are reluctantly accepted.

concom

Anonymous (anonymous@undisclosed.example.com) — 2020-02-08T20:13:25+00:00

ConCom (Not close to done yet!) If you didn't already know, ConCom is the group of at least three people committed to ensuring ICON continues to be a success. They choose staff and have the final say if there is disagreement. Coordinates and works as a liaison between staff members. Organizes and plans meetings. Attends Mindbridge Meetings and gives progress reports. Works to fill vacant staff positions. Is responsible for making sure all staff responsibilities are carried out if there is a v…

consuite

Anonymous (anonymous@undisclosed.example.com) — 2020-02-08T20:13:25+00:00

ConSuite Coming soon: explanation of how the consuite is currently run at ICON

cosplay_central

Anonymous (anonymous@undisclosed.example.com) — 2020-02-08T20:13:26+00:00

Cosplay Central Help people with costumes, makeup, etc?

dealers_room

Anonymous (anonymous@undisclosed.example.com) — 2020-02-08T20:13:26+00:00

Dealers Room - needs lots of updates The dealer coordinator is responsible for selling the vendor table space available. They will contact first from the list of past vendors, then, if space is available, fill that space with other vendors. Responsible for having a signed contract, and making sure that the fees are collected. Works with treasurer to acquire sales tax forms, and makes sure that the sponsor (vendor) report is filled out and returned to treasurer for filing with state. Assigns…

donations_and_charities

Anonymous (anonymous@undisclosed.example.com) — 2020-02-08T20:13:26+00:00

Donations and Charities

faq

Anonymous (anonymous@undisclosed.example.com) — 2020-02-08T20:13:26+00:00

FAQ - Frequently Asked Questions - a work in progress See also Con Rules‎, Harassment Policy and

gaming

Anonymous (anonymous@undisclosed.example.com) — 2021-02-13T16:26:52+00:00

Gaming Responsible for the game room. Works with Mindbridge Game Library and Mindbridge Video Game Library to have checkout board and video games. Works with Event coordinator to schedule specific events. Works with hotel coordinator for room requirements.

graphic_adventure_creator

Anonymous (anonymous@undisclosed.example.com) — 2020-02-08T20:13:26+00:00

Graphic Adventure Creator Marv Howard makes a cool ICON's theme related graphic adventure people can play online before the convention and probably afterwards

guests_liaisons

Anonymous (anonymous@undisclosed.example.com) — 2022-11-15T18:03:41+00:00

Guest Liaisons 1 year prior to con Reach out to CONCOM for GOH information - names, phone, address, email, allergies, preferences, etc. Write an email to each GOH to welcome them, introduce yourself, who their personal wrangler will be and the best way for contact.

harassment_policy

Anonymous (anonymous@undisclosed.example.com) — 2020-02-08T20:13:26+00:00

Harassment Policy Every attendee of Mindbridge foundation activities has the right to be free from harassment. Harassment of anyone on the bases of race, religion, color, national origin, age sex, or physical or mental disability is prohibited by law and by the policies of this company. Harassment because of sexual orientation, personal appearance, marital status or other personal characteristics, is disrespectful and also prohibited by company policies.

hotel_liaison

Anonymous (anonymous@undisclosed.example.com) — 2022-11-15T17:36:34+00:00

Venue Liaison At least 1-2 year(s) in advance Needs to work with CONCOM for location of convention, gets venue's preliminary contract, confirm with CONCOM and Mindbridge venue contract. Needs Mindbridge and ICONConCom to vote for contract Acts as a liaison between the Venue and CONCOM for staff requests.

iconomicon

Anonymous (anonymous@undisclosed.example.com) — 2020-02-08T20:13:26+00:00

ICONOMICON See also [ICON Manifesto], Con Rules‎, Harassment Policy and ConCom Art show Barnes and Noble Book Signing Chocolate Ceremony Con Medic Consuite Cosplay Central Dealers Room Student Writing Workshop was called Dreamcon Gaming Graphic Adventure Creator Guests Liaisons Hotel Liaison Logistics Masquerade Program book Programming Registration Room Parties Security Signage Publicity, Social Media and Design Tech and AV Trans-Iowa Canal Company Treasurer Voluntee…

logistics

Anonymous (anonymous@undisclosed.example.com) — 2020-02-08T20:13:26+00:00

Logistics Responsible for working with staff, hotel and Mindbridge to make sure that all equipment and materials get on- and off-site to the correct locations. Responsible for the ICON copy of the storage locker key, and coordinating all staff locker needs.

marriott_rooms

Anonymous (anonymous@undisclosed.example.com) — 2022-11-15T15:44:24+00:00

Cedar Rapids Marriott Rooms Event Rooms 10 Total Event Space 25,923 sq ft Room / Dimensions(LxWxH) / Square Feet Aspen Room / 38x34x16 / 1,292 Birch Room / 38x34x16 /1,292 Hickory Room / 76x39x16 / 2,964 Oak Room / 76x34x16 / 2,584 Elm Room / 35x25x16 / 875

masquerade

Anonymous (anonymous@undisclosed.example.com) — 2020-02-08T20:13:26+00:00

Masquerade Michelle C. is writing up info. Masquerade info for attendees Greetings Cosplayers, Costume Junkies, Masquerade Pros & Folks who just want to play Dress-Up. Here at Icon we host a fun, relaxed, casual Masquerade/Cosplay Show. We welcome all. Outfits must be “Street Legal” and we ask that you keep things PG-13 as there may be children either in the audience or on the stage.

program_book

Anonymous (anonymous@undisclosed.example.com) — 2020-02-08T20:13:27+00:00

Program Book Procedures From Beth Hudson Wheeler, 2013-11-20 PROGRAM BOOK A caveat: this is the way I do the program book. It’s not the only way it can be done. It’s meant as a template, not a straitjacket. The program book needs to be two things: it is both an informational booklet, and a keepsake. As such, it needs to be well-organized, informative, and clear, but also attractive.

programming_-_regular_events

Anonymous (anonymous@undisclosed.example.com) — 2020-02-08T20:13:27+00:00

Programming - Regular events Mostly from the current ICON Manifesto: ICON schedules one or more tracks of programming relating to the science fiction and fantasy genres. The following programming items and events are the minimum that must take place at every ICON and common times for them:

programming

Anonymous (anonymous@undisclosed.example.com) — 2020-02-08T20:13:27+00:00

Programming needs much more Acquires and schedules all the events at ICON. Works with hotel coordinator for layout of rooms and how many extra cost boardrooms are needed. Works with other staff for space needs. Uses rest of available space to schedule events.

publicity_social_media_and_design

Anonymous (anonymous@undisclosed.example.com) — 2020-02-08T20:13:27+00:00

Publicity, Social Media and Design Manages Social Media including Facebook, Twitter, Google Plus (Google Plus is nearly obsolete as a social media platform. ICON does not see much traffic from Google Plus. Usually update the cover photo and profile image and leave it at that. Most social media automation tools do not post to Google Plus.)

registration

Anonymous (anonymous@undisclosed.example.com) — 2021-08-22T18:24:54+00:00

Registration needs more text Collects and inputs registration information into the Mindbridge Database. Creates Badges for pre-registered and at the door registration. Creates at the door registration forms, and forms for pre-registration for following convention.

room_parties

Anonymous (anonymous@undisclosed.example.com) — 2020-02-08T20:13:27+00:00

Room Parties Responsible for coordinating room parties at ICON. Responds to Room Party Hosts regarding their needs Arranges with hotel liaison to make sure those parties are assigned to appropriate rooms on the party floor. Puts together room party packages with rules and supplies

security

Anonymous (anonymous@undisclosed.example.com) — 2020-02-08T20:13:27+00:00

Security Responsible for on-site security. If needed, sets up badging stations and works with volunteer coordinator to make sure they are staffed. Coordinates with hotel security to make sure rooms are locked and secure and that all attendees are out of the spaces when closed.

sidebar

Anonymous (anonymous@undisclosed.example.com) — 2026-03-25T00:22:10+00:00

For everyone Con Rules‎ Harassment Policy FAQ https://iowa-icon.com web site photos of ICON's past The Guests of Honor of ICON's from 1975 on ICON Program books from 1975 on ICON on Wikipedia Note - if you use and like Wikipedia please help support it at ! Mainly for staff and volunteers [ICON Manifesto] ICONOMICON-HowTo for staff and volunteers

signage

Anonymous (anonymous@undisclosed.example.com) — 2020-02-08T20:13:27+00:00

Signage On-Site Signage person to put up and maintain the whole weekend List of panels outside each meeting room door and on front table of meeting room Daily or weekend panel list on main floor and 2nd floor Directions to boardrooms on main floor and 2nd floor

social_media_and_design_files

Anonymous (anonymous@undisclosed.example.com) — 2020-02-08T20:13:27+00:00

Social Media and Design Files

start

Anonymous (anonymous@undisclosed.example.com) — 2025-10-28T18:01:30+00:00

Wiki for ICON How-To's. It is intended to be publically readable for the most part but you will have to create a userid to be able to add and/or update entries. An additional excellent resource for running conventions in general is http://www.conrunner.net/wiki/ For help or issues, contact John Johnson.

student_writing_workshop

Anonymous (anonymous@undisclosed.example.com) — 2020-02-08T20:13:27+00:00

Student Writing Workshop Originally known as Dreamcon, it was first sponsored by ICON in 2013. Many authors and editors going to ICON attend. It is normally held on Friday afternoon from 1 pm to 4 pm of ICON. In 2017 ICON's ConCom changed the cost from $15 to free to help increase attendance.

tech_and_av

Anonymous (anonymous@undisclosed.example.com) — 2020-02-08T20:13:28+00:00

Tech and AV ---------- Coordinates Tech and AV needs with Programming (Works in programming committee if at all possible). Spend time getting to know your ConCom. You WILL spend much time at the convention working with them. Get the above-mentioned to get you a tech listing (Colloquially called a Hot sheet) at least the weekend before the convention so you can review needs for tech, and can make a list of your own.

trans-iowa_canal_company

Anonymous (anonymous@undisclosed.example.com) — 2020-02-08T20:13:28+00:00

Trans-Iowa Canal Company Coordinates script, cast and walk-on cast

treasurer

Anonymous (anonymous@undisclosed.example.com) — 2021-04-02T00:04:43+00:00

Treasurer The treasurer is responsible for working with staff and convention committee to create and follow a budget. Responsible for all cash handling. Monthly transfer paypal to checking account update Quickbooks with ICON income for last month

variety_show

Anonymous (anonymous@undisclosed.example.com) — 2020-02-08T20:13:28+00:00

Variety Show works with Programming, Webmaster, Social Media and Design, Program Book and Publicity to get information out about the Variety Show Gets people to perform May get judges to award prize(s) for best act(s) ---------- ICON42 Variety Show Web Info.docx

venue_liaison

Anonymous (anonymous@undisclosed.example.com) — 2022-11-15T17:38:48+00:00

volunteer_coordinators

Anonymous (anonymous@undisclosed.example.com) — 2020-02-08T20:13:28+00:00

Volunteer Coordinator Responsibilities The volunteer coordinator has the following responsibilities: * Work with each department to determine staffing needs. * Create and post volunteer task slips. * Ensure the volunteer table is staffed during the convention.

web_services

Anonymous (anonymous@undisclosed.example.com) — 2020-02-08T20:13:28+00:00

Web Services Responsible for the implementation and maintenance of the ICON website. Work with registration and treasury to make sure web registration is working smoothly and correctly. Works with staff to make sure information on site is correct and current.

wylde_nept

Anonymous (anonymous@undisclosed.example.com) — 2020-02-08T20:13:28+00:00

Wylde Nept is extremely popular with attendance between 100 and 200 people. We normally schedule them for Friday evening after Opening Ceremonies/TICC skit although sometimes scheduled for Saturday evening. The hotel has been providing a cash bar at no charge to ICON since outside beverages are prohibited on the main floor.

youth_teen_room

Anonymous (anonymous@undisclosed.example.com) — 2020-02-08T20:13:28+00:00

Youth Teen Room does something