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Treasurer
The treasurer is responsible for working with staff and convention committee to create and follow a budget.
Responsible for all cash handling.
Monthly
transfer paypal to checking account
update Quickbooks with ICON income for last month
Update ICON treasurer google spreadsheet
Works with Guest Liaisons to arrange travel for Guests of Honor usually several months before the convention.
About two months before the convention orders Special Events - Sponsor Registration | Iowa Department of Revenue from the state for Dealers Room vendor list and gets to dealer's room coordinator to be filled out and returned to the state. Link is (or was) https://tax.iowa.gov/webform/special-events-sponsor-registration
Before ICON
Responsible for coordinating with staff for cash box needs, getting the cash from the bank and filling and maintaining cash boxes during the convention.
Makes sure Marriott has card # for hotel expenses
Right before ICON
Thursday of ICON: get cash for cash boxes (art show, reg this con, reg APC, treasurer)
Thursday of ICON: give U-haul card number for truck rental
Saturday and Sunday afternoons of ICON redeem conbucks from vendors in dealers room
Sunday Afternoon get cash boxes back
Monday deposit cash & checks from cash boxes separated by box
After ICON (Sunday afternoon or Monday)
Gets totals from art show:
Print Shop - subtotal, tax, total
Art Sales - subtotal, tax, total
Art Auction - subtotal, tax, total
Charity Auction - total
Table and Hanging Fees - subtotal, tax, total
Gets totals from Registration:
At the Door square - number and Total by type
At the Door cash/check - number and Total by type
Next Con square - number and Total by type
Next Con cash/check- number and Total by type
Fills out Sales Tax worksheet and make sure it is returned to the state with the appropriate sales tax check within 30 days of the convention's end.
Makes deposits and writes reimbursement checks.
Works with hotel coordinator to pay the hotel bills.
Inputs all transactions into the Mindbridge Intuit register.