ConCom (Not close to done yet!)
If you didn't already know, ConCom is the group of at least three people committed to ensuring ICON continues to be a success. They choose staff and have the final say if there is disagreement.

Coordinates and works as a liaison between staff members. Organizes and plans meetings. Attends Mindbridge Meetings and gives progress reports. Works to fill vacant staff positions. Is responsible for making sure all staff responsibilities are carried out if there is a vacant staff position(s). Facilitates closing ceremonies.

To become ConCom:

Read the ICON Manifesto. There is a link to it in the site map to the left.

About 18 months before the convention (IE about 6 months before upcoming ICON) get together a group of at least three people to be proposed concom together with suggested ideas for guests of honor and which hotel you would like to have it.

Submit a proposal with budget to Mindbridge. Current treasurer can help you get a tentative budget.

If approved by Mindbridge then you can work on getting a contract signed with hotel if one has not already been signed and asking guests of honor. Strongly suggest working with current concom and hotel liason on hotel contract.

Important: it must not on a home game weekend and preferably not Halloween as several venders, authors and artists as well as the Haldemans cannot attend.

Once your proposal is accepted by Mindbridge

Start asking people to be staff for next year's ICON.

Prepare program book ad for the upcoming ICON.

At the ICON (the one a year before the one you will be running) make sure you attend the How Did We Do panel. You may want to have a panel on Sunday talking about the ICON you are planning. You should be at Closing Ceremonies as that's where you will be formally introduced.

Schedule monthly staff meetings, third Saturday seems to work good but try to not be on same day as monthly AI meetings. Don't forget recap meeting after your convention.

Schedule a locker audit/tagging at the last meeting before the convention.

During the Convention

Opening ceremonies

1. Welcome to ICON
2. The consuite is in the Iowa City room on 2nd floor as well as several room parties Friday and Saturday night.
3. Hotel rule is no outside food or beverage on first floor.
4. Cosplay, Kilts, etc are not consent
5. Backup Ribbons - Jim C Hines?
6. Dealers Room is in Hickory
7. Art Show is in the Waterfall Terrace
8. Game room with free checkout of board and video games is in Aspen and Birch
9. Make sure you thank staff and volunteers without whom you wouldn't have the Consuite, Dealers Room, Art Show, Game Room or panels.
10. Who is here for your first ICON? Sometime this weekend please let us know how you found out about ICON by filling out the short survey form available at the registration desk for a chance for a free membership to next year's ICON, winner will be announced at Closing Ceremonies Sunday afternoon.
11. Who's first ICON was at more than 10, 20, 30 years ago, then at first ICON?
12. Introduce Toastmaster who will introduce GOH's, TICC.
13. TICC skit

Closing ceremonies

1. Thank you for coming.
2. Thank the GOH’s
3. Thank all the authors and artists
4. Thank sponsors by name
5. Thank the dealers
6. Thanks to Volunteers, Plug need for takedown volunteers.
7. Thanks to the Hotel and hotel staff.
8. Plug the feedback form to make sure we know what people thought about the con.
9. Thank the staff by name/position –
10. Mention staff needs for next year:???
11. Announce Hall Costume Contest Winners
12. Charity Totals (Charity auction plus Tracie’s Cheating for Charity events)
13. Drawing results for PTW and Volunteer prizes
14. Introduce next year’s convention committee, dates and location.
15. Declare ICON officially over

After the convention
Have a recap meeting to discuss how the it went, strongly suggest scheduling when the ConCom for the next ICON can attend. Ideally should schedule by a couple days after ICON to occur within 2 to 3 weeks after ICON.