**Treasurer**

The treasurer is responsible for working with staff and convention committee to create and follow a budget.

Responsible for all cash handling. 

Monthly\\
transfer paypal to checking account\\
update Quickbooks with ICON income for last month\\
Update ICON treasurer google spreadsheet \\

Works with Guest Liaisons to arrange travel for Guests of Honor usually several months before the convention.

About two months before the convention orders **Special Events - Sponsor Registration | Iowa Department of Revenue** from the state for Dealers Room vendor list and gets to dealer's room coordinator to be filled out and returned to the state. Link is (or was) [[https://tax.iowa.gov/webform/special-events-sponsor-registration]]

Before ICON\\
Responsible for coordinating with staff for cash box needs, getting the cash from the bank and filling and maintaining cash boxes during the convention.\\
Makes sure Marriott has card # for hotel expenses\\
Periodically provide registration with a csv of paypal registrations\\

Right before ICON\\
Thursday of ICON: get cash for cash boxes (art show, reg this con, reg APC, treasurer)\\
Thursday of ICON: give U-haul card number for truck rental\\
Saturday and Sunday afternoons of ICON redeem conbucks from vendors in dealers room\\
Sunday Afternoon get cash boxes back\\
Monday deposit cash & checks from cash boxes separated by box\\

After ICON (Sunday afternoon or Monday)\\
**Gets totals from art show:**\\
Print Shop - subtotal, tax, total\\
Art Sales - subtotal, tax, total\\
Art Auction - subtotal, tax, total\\
Charity Auction - total\\
Table and Hanging Fees - subtotal, tax, total\\

**Gets totals from Registration:**\\
At the Door square - number and Total by type\\
At the Door cash/check - number and Total by type\\
Next Con square - number and Total by type\\
Next Con cash/check- number and Total by type\\

Fills out Sales Tax worksheet and make sure it is returned to the state with the appropriate sales tax check within 30 days of the convention's end.

Makes deposits and writes reimbursement checks. 

Works with hotel coordinator to pay the hotel bills. 

Inputs all transactions into the Mindbridge Intuit register.