Date: Monday, May 19, 2008
Time: 6:00 pm - 7:00 pm

Coffee Talk Cafe
37 Kirkwood Ct SW
Cedar Rapids, IA 52404
Phone: (319) 363-4273

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1. Call to order at 7 pm
2. Minutes from last meeting
3. Treasurer’s Report
   1. $16,647.91 Mindbridge
   2. $25,000 Mindbridge CD
   3. $40,905.67 AnimeIowa
   4. $25,000 AnimeIowa CD
   5. $9,685.10 Icon
   6. $2,926.18 Gamicon
4. AnimeIowa
   1. Could not institute $50 nonrefundable fee for this year.
   2. We will do it next year.
   3. Room block is full.
   4. Next meeting is 2 pm May 24th
   5. June 21st at 2; July 19th at 4, August 2nd at 11
   6. Registrations come in maximally
   7. August 15-17
5. Icon
   1. Still having one.
   2. Website updated.
   3. Input is sought for website
   4. Icon party at Demicon successful
6. Gamicon
   1. Gamicon has a contract up through 2011
   2. Gamicon price will go up $5
   3. Guest is NOT going to be Hero Games
   4. Guest is going to be Out of Box Games
   5. Meeting May 25th at 5 pm at Old Chicago
7. Preplanning Committee Report
   1. Gamicon three year contract (see above)
   2. Second floor out. River Room. All of 3rd floor
   3. 2010 $8000 Coralville Marriott $120 Rooms
   4. Quite an increase over 2007
   5. Also considering 2009 Marriott
   6. Make overtures with Cedar Rapids Marriott for future icons
8. Other Project Reports
   1. Game Library
      1. Thinking about a meeting before AnimeIowa
      2. Buying a couple of games before AI
   2. Book Discussion Group
      1. Books list coming out soon
      2. Next time: Yiddish Policeman’s Union
      3. May 19th 6 pm Coffee Talk Cafe
   3. Technology Committee
      1. Pruning data base
      2. Tabled until after AI
      3. Icon Mailing List
9. Old Business
   1. Icon 34 Bid Vote Completion
      1. Discussion of Cedar Rapids Marriott for Icon 34
      2. October 22-25, 2009
      3. Lots of wonderful rooms
      4. 220 room nights 80 percent room nights
      5. Room nights are $94
      6. Then we get it for free
      7. Alcohol served: they have to serve it
      8. Michele votes, Ryan seconds
      9. 13 aye, 0 nay, 0 abstain
   2. Updating Mindbridge Fliers: Pictures of Events
      1. Take some pictures
      2. Pictures for Fliers
      3. Mindbridge call for pictures
   3. Spring/Summer Picnic: Steve
   4. Copy Right Letter Discussion: Michele
   5. Key Master
      1. Willing to be holder of the keys
      2. Not willing to go to the storage locker
      3. Jon and Michele
   6. Meet at IMU instead of library?
      1. Same advantages as library.
      2. Josh could reserve rooms.
      3. Parking?
      4. We’ll be at the library in the summer.
      5. Josh will check out the times for the school year.
10. New Business
    1. Limiting number of badge types
       1. For the conventions to decide
       2. Individual cons should make these decisions
    2. American Express Cards for Cons?
       1. Laura Thomas wants one of these for AI.
       2. It’s awkward for Christine to have to pay for things
       3. American Express Corporate accounts.
       4. Each year new names. $75 a year charge
       5. Pre-pay debit cards? Some trouble.
       6. They have investigated the possibilities.
       7. Airline miles are earned by using American Express, which can be used for future guests.
       8. Also American Express will put guests up if there are travel plans.
       9. Discussion will continue, as we ran out of time.
       10. We will discuss a variety of options and weigh them.
    3. Storage locker cleaning: Marty says next month
       1. Saturday, June 7th. Rain date Sunday June 8th.
       2. Noon
       3. $20 bucks for water, etc.
    4. Zombie March. Information forwarded to the list
11. Announcements
    1. New members approved: Landon Fry, Kate Hoynacki Welcome!
    2. Gregory Frost coming through on Memorial Day weekend to visit.
    3. Trek Fest last Saturday of June. Walter Koenig will actually be there.
    4. Table at Trek Fest? Denny will check on this. Last weekend in June.
    5. Registration badges and badges for holders at Icon.
12. Meeting Adjourned at freakin’ 8 freakin’ 30!!!!!!

Next Meeting: June 4th, 2008 6 pm at Iowa City Public Library

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2008

• May: The Yiddish Policeman’s Union by Michael Chabon
• June: Dead Zone by Stephen King
• July: The Magic Thief by Sarah Prineas and a possible discussion with the author.
• August: Accidental Time Machine by Joe Haldeman
• September: A Tanya Huff novel to be determined later.
• October: Happy Hour of the Damned by Mark Henry
• November: The Android’s Dream by John Scalzi
• December: Goblin Quest by Jim Hines

2009

• January: Body Bags by Christopher Golden
• February: Short Story Night
• March: Ghosts in the Snow by Tamara Siler Jones and a possible discussion with the author.
• April: The Master and Margarita by Mikhail Bulgakov
• May: The Princess Bride by William Goldman
• June: Flex month. The group decided to deliberately leave this month open to allow the addition of some new masterwork of sci-fi/fantasy that may come out between now and then.
• July: Devices and Desires by K. J. Parker
• August: The Eyre Affair by Jaspar Fforde
• September: Mort by Terry Pratchett
• October: The Lies of Locke Lamora by Scott Lynch
• November: The Secret History of Moscow by Ekaterina Sedia
• December: Outlander by Diana Gabaldon

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Date: Wednesday, May 7, 2008
Time: 7:00 PM - 8:00 PM

Denny Lynch
68 36th Ave. SW
Cedar Rapids, IA 52404-4056
Phone: 319-365-5857

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The Mindbridge Book Discussion Group met last Friday at the Coffee Talk Cafe. We discussed what we were looking to get out of starting this group as well as what books we were planning on reading for the group. Our first selection is The Yiddish Policeman’s Union by Michael Chabon (winner of the 2007 Nebula Best Novel award.)

If you would care to read the book and join us, our next meeting is scheduled for 6:00 PM on Monday, May 19, 2008 at the Coffee Talk Cafe in Cedar Rapids.

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Date: Sunday, May 4, 2008
Time: 1:00 - 5:00 PM

Papajohn Business Building, Room C125
21 E. Market St.
Iowa City, IA 52242-1994
Phone: 319-335-0862

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Date: Sunday, April 20, 2008
Time: 1:00 - 5:00 PM

Papajohn Business Building, Room C125
21 E. Market St.
Iowa City, IA 52242-1994
Phone: 319-335-0862

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1. Introductions
2. Call to order at 6 pm
3. Minutes from last meeting
4. Treasurer’s Report
   1. $ 9053.53 Mindbridge
   2. $25,000 Mindbridge CD
   3. $ 3903.19 AnimeIowa
   4. $25,000 AnimeIowa CD
   5. $ 9747.08 Icon
   6. $ 3006.75 Gamicon
5. Gamicon
   1. $487.77 Profit
   2. 217 Attending
   3. Went well.
6. AnimeIowa
   1. Next meeting April 19th
   2. Pay pals up and running
   3. Lots registering
   4. Cap 3000
   5. Room Deposit $50.00
7. Icon
   1. October 31-33, 2008
   2. Copyright letters for art
8. Preplanning Committee Report
   1. Icon 2009 and 2010: Coralville Marriot
      1. Potentially move that whole con into the Exhibit Hall
      2. Weekend after Thanksgiving, or October 15-17
      3. Willing to look at another hotel.
      4. No guests yet. Need hotel and dates
   2. Gamicon
      1. Still working on guests for 2009
      2. Hotel: Interested in signing a 3-5 year contract
9. Other Project Reports
   1. Game Library
      1. Made some money
      2. Put $79 in Mindbridge Account
   2. Book Discussion Group
      1. April 25 at 6 pm Coffee Talk Café
   3. Technology Committee
      1. Database pruning
10. Old Business
    1. Gamicon Bid: Passes
    2. Updating Mindbridge Fliers: Pending group approval. Ryan may take this on.
    3. Safety Deposit Box.
       1. Done.
       2. At Hills Bank at Old Capitol.
       3. Christine and Michele have keys
       4. $100 a year
    4. Technology Committee
       1. Database pruning
    5. Spring Picnic: Waiting for Dan
11. New Business
    1. Copy Right Letter Discussion
       1. Will continue
    2. Key Master: List of keys
       1. Key master should be easy going
       2. Transportation
       3. Think of volunteers.
    3. Meat and Cheese Slicer
       1. A resounding no.
       2. Liability and health concerns
    4. Bulk Buy Badges
       1. 5000 badges
       2. Buy badges from Mindbridge
       3. Talk to all the con folks.
       4. Do it after Gamicon every year.
    5. Icon bid
       1. Some here tonight.
       2. Hotel information pending.
       3. Lindsay and Josh Elliot, Athena Foster, and Galen Silversmith con comm for Icon 34
       4. Other bids are accepted until next month.
    6. Meet at IMU instead of library?
12. Announcements
    1. A visit from LARP guys. Hook them up. Yes!
    2. Three of five board of directors approve changing fiscal year from April 1-March 31
    3. Barnes & Noble: George RR Martin online March 14/li>
13. Meeting Adjourned at 7 pm.

Next Meeting: May 7, 2008 7 pm at Chez Lynch in Cedar Rapids

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Date: Sunday, April 6, 2008
Time: 1:00 - 5:00 PM

Papajohn Business Building, Room C125
21 E. Market St.
Iowa City, IA 52242-1994
Phone: 319-335-0862

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Date: Wednesday April 2, 2008
Time: 6:00 pm - 7:00 pm

Iowa City Public Library, Room B
123 South Linn St., Iowa City, IA 52240
Phone: (319) 356-5200

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