Category: Minutes

Mindbridge Meeting Aug 2nd, 2023

  1. Treasurer’s Report (Jon): Up $81K due to AnimeIowa
  2. IT Officer (Tony): 3/7 laptops are up and working
  3. Storage Manager (Pat)
    1. Shelf is fixed in the larger storage locker (AI locker)
    2. The totes and shelves need to be label for weight
    3. All cardboard boxes need to be put into plastic totes to keep out bugs
    4. Due to unaccounted keys new locks will be acquired. When new locks are made do not make new keys
  4. Convention Reports – All conventions are looking for additional help.
    1. ICON (Oct 13-15, 2023)
      1. Next Meeting will be Sat August 12th at 4pm at the Penticoff House (6914 Amhurst Dr SW Cedar Rapids, IA) and online
      2. If interested in staff or have other questions contact: concom@iowa-icon.com
      3. If interested in Volunteering contact: volunteering@iowa-icon.com
      4. Looking for Panelist survey will be up shortly
      5. A JotForm is going to be created and sent out for Hotel Reservation
    2. Gamicon (Next Gamicon Feb 23-25, 2024)
      1. Meeting Sunday August 27th at 6:30 pm in person (3132 E View Cir Dr Riverside, IA) and Discord
      2. If interested in volunteering, staff or have other questions contact: info@gamicon.org
      3. Right now looking at vendors Deadline Sept 1st
      4. Everything is going well
      5. Looking at new hotels to hold Gamicon in 2025 and beyond
    3. AnimeIowa (July 26th – 28th, 2024)
      1. If interested in volunteering, staff or have other questions contact: execs@animeiowa.com
      2. Just had the convention.
      3. 17 hundred pre reg before the convention
      4. Total attendance 2,800 to 2,900
      5. 492 Prereg for next year 21 sponsors
      6. The Dragshow and Burlesque show were very popular.
      7. $2,251 raised for the charity
  5. Other Projects
    1. Game Library (Michele): At AnimeIowa
      1. 255 games checked out
      2. 105 unique games checked out
      3. Boop was the most popular game with 25 checkout
    2. Video Game Library (Adam): Was at AnimeIowa
    3. Book Group
      1. August Thurs 10th Book is Princess Bride By William Goldman (Abridged). At Panera on Edgewood Rd in Cedar Rapids at 6pm.
      2. Thursday September 14th will be a general discussion covering the books that we have read and those we would like to read.
    4. Anybody wanting to become Mindbridge Members
      1. Paul Price-Now Member
      2. Zero-Now Member
  6. Old Business
    1. If there are any problems or questions address them to Sheril from now until September 6th meeting Email mindbridge-bod@googlegroups.com
    2. Review Signage Bid-If any questions about the bid please contact: Chelsea Eldeen: dragon.magic@gmail.com
  7. New Business
    1. Any updates from previous on-call: i. No issues
    2. There should be a Mindbridge Cloud Database that would be used by all 3 conventions $125 per year paid by Mindbridge since it is a shared resource
      1. No sensitive data will be stored on the Database
      2. This will allow a more open model for sharing information across conventions
      3. Tony will be writing up bid
      4. Geek Fest:Cooking competition after a Mindbridge Meetings September 6th in Cedar Rapids and October 4th in Iowa City
        1. Please bring your favorite geek inspired dish
        2. They will be sampled and they will be voted on by attendees present at each meeting.
        3. Best of show will be awarded for each meeting
        4. Please bring the recipe and they will be compiled for a cookbook for our members
        5. Also bring a list of ingredients for people with allergies

Next meeting will be Wed September 6th @ 7pm online and the Penticoff House 6914 Amhurst Dr SW Cedar Rapids, IA

Mindbridge Meeting Minutes July 30th, 2023 At AnimeIowa

  1. Call to Order
  2. Minutes-waved
  3. Treasurer’s Report (Jon): Up money
  4. IT Officer (Tony): Laptops have been purchased
  5. Storage Manager (Pat)
    1. Lots of stuff is being used at AI
    2. AI locker- Shelf repaired
  6. Convention Reports- All conventions are looking for additional help.
    1. AnimeIowa (July 28-30, 2023)
      1. Happening now
      2. More people than last year
      3. It has been a blast
      4. If interested in volunteering, staff or have other questions contact: execs@animeiowa.com
    2. ICON (Oct 13-15, 2023)
      1. Next Meeting will be Sat August 12th at 4pm at the Penticoff House and online
      2. if there are any hotel questions please email Mamma Yaya at mommayaya911@gmail.com
      3. Hotel is now the Radisson if contacting about a already made reservation call the Hotel Front Desk
      4. We are looking for help. If interested contact Pam
      5. If interested in volunteering, staff or have other questions contact: concom@iowa-icon.com
    3. Gamicon (Next Gamicon Feb 23-25, 2024)
      1. Program Suggestions up
      2. Reg is up
      3. Meeting Sunday August 27th at 6:30 pm in person (3132 E View Cir Dr Riverside, IA) and Discord
      4. If interested in volunteering, staff or have other questions contact: info@gamicon.org
  7. Other Projects
    1. Game Library (Michele): 130 games checkout over the weekend at AnimeIowa
    2. Video Game Library (Adam)
      1. Lots of business
      2. Need more volunteers (1 or 2) across all three conventions
    3. Book Group: August Thurs 10th Book is Princess Bride By William Goldman (Abridged). At Panera on Edgewood Rd in Cedar Rapids at 6pm.
    4. Anybody wanting to become Mindbridge Members
      1. Cameren Reedy -Approved as member
      2. Kerry Lambrech -Approved as member
      3. Jason Madrid -Approved as member
      4. Jeff Hollaway -Approved as member
  8. Old Business
    1. If there are any problems or questions address them to Robin from now until August 2nd meeting
  9. New Business
    1. No updates from previous on-call

Next meeting will be Wed August 2nd @ 7pm online and at the ARC in Iowa City ARC 2401 Towncrest Dr 2401 Iowa City, IA. Across the street from the church of the Nazarene, two blocks from the old building.

Mindbridge Meeting Minutes July 5th, 2023

  1. Call to Order
  2. Minutes-waved
  3. Treasurer’s Report (Jon): Up 8K
  4. IT Officer (Tony): Budget approved and Laptops are being ordered
  5. Storage Manager (Pat)
    1. Some repairs maybe needed
    2. We may need to buy new keyed locks
  6. Convention Reports
    1. AnimeIowa (July 28-30, 2023)
      1. Next Meeting is July 8th 2PM
      2. Working on the Bid
      3. Things are moving along
      4. Locker Run will be July 27 Thurs 11am
      5. Need to have the program book and badges by July 10th
    2. ICON (Oct 13-15, 2023)
      1. Next Meeting is July 8th 4PM
      2. Just about to close Programing suggestions at the end of the week
      3. Will be looking for volunteers soon thru August
    3. Gamicon (Next Gamicon Feb 23-25, 2024)
      1. Next meeting is Sat July 9th 6:30 pm at The Maakstad house and online
        1. 130 Hackberry St, North Liberty
        2. 5:00pm for grill out bring your own food.
      2. Are taking submissions for events
      3. Staff needed
        1. Volunteer coordinator
        2. Publicity
        3. Charity coordinator
        4. Guest Relations
    4. Other Projects
      1. Game Library (Michele)
        1. Had Game inventory
        2. Made $90 on games sold
        3. Have space in totes
      2. Video Game Library (Adam)
        1. Just finished second Auctions
        2. New games available for Anime Iowa
      3. Book Group
        1. Thursday July 13th will be a general discussion covering the books that we have read and those we would like to read. At Panera on Edgewood Rd in Cedar Rapids at 6pm.
        2. August Thurs 10th Book is Princess Bride By William Goldman
  7. Anybody wanting to become Mindbridge Members
    1. Chelsea Thomas- Now a member
    2. Michelle (Lost)- Now a member
    3. Keegan- Now a member
    4. Lance- Now a member
  8. Old Business
    1. If there are any problems or questions address them to Robin from \now until August 2nd meeting
    2. Signage Bid- Still Waiting
    3. Anime Iowa bid
      1. AnimeIowa Bid 2024
      2. AnimeIowa 2024 Bid Budget 2.0
      3. Vote has passed
  9. New Business
    1. Gamelibrary is hosting a Game Demo. Game is Behext Geek City 11am-4pm Sat July 8th
      1. 365 Beaver Kreek Center suite b, North Liberty, IA 52317
    2. Upcoming Movies
      1. July
        1. July 12 – Mission Impossible: Dead Reckoning. Part 1
        2. July 21 – Barbie
        3. July 21- Oppenheimer
        4. July 28 – The Haunted Mansion
      2. August
        1. August 2 – TMNT: Mutant Mayhem
        2. August 4 – The Meg 2: The Trench
        3. August 11 – Last Voyage of the Demeter
        4. August 18 – The Blue Beetle

Next meeting will be Wed August 2nd @ 7pm online and at the ARC in Iowa City ARC 2401 Towncrest Dr 2401 Iowa City, IA. Across the street from the church of the Nazarene, two blocks from the old building.

Mindbridge Meeting Minutes June 7th, 2023

  1. Call to Order
  2. Minutes-waved
  3. Treasurer’s Report (Jon): Up $40,652
  4. IT Officer (Tony): Bid for Laptop Acquisition and Future Acquisition Plan for Mindbridge IT
  5. Storage Manager (Pat)
    1. Holding pattern waiting for more information from the Marrott.
    2. Wood shelves need to be fixed
    3. Projector cart needs to be fixed
  6. Convention Reports
    1. AnimeIowa (July 28-30, 2023)
      1. Next meeting is Sat June 10th at 2:30pm at the Hyatt in the Duke Slater room on the 2nd floor in Coralville and also online
      2. Still looking for staff
        1. Family programming needs 2-3 people
        2. Environmental enhancements needs 2-3 volenteers
        3. Recharge team needs 4 people
    2. ICON (Oct 13-15, 2023)
      1. Next meeting is Sat June 10th at 4pm at the Duke Slater room on the 2nd floor in Coralville and also Discord
      2. Call for programming ideas is up. Click here for form
      3. We have an author and artist guests of honor
      4. We are doing Trek Fest in Riverside, IA Sat June 24th
        1. Float
        2. Information table
      5. Bid for 2024 needs to be in soon
      6. Web updates are being made
      7. Need somebody to take over
        1. email and social media
        2. Guests of honor liaisons
      8. In 2024 we will need new
        1. Head of security
        2. Head of Programming
    3. Gamicon (Next Gamicon Feb 23-25, 2025)
      1. Next meeting is Sat July 9th 6:30pm at The Maakstad house and online
        1. 130 Hackberry St, North Liberty
        2. 5:30pm for grill out bring your own food.
      2. Waiting on Hotel information
      3. Looking for events
      4. Looking for DM for
        1. Critical Roll new rules
        2. Candela Obscura
        3. 5D
  7. Other Projects
    1. Game Library (Michele)
      1. Game Library Inventory will be on Sat June 24th at 10am at the ARC 2401 Towncrest Dr 2401 Iowa City, IA. Across the street from the church of the Nazarene, two blocks from the old building
        1. Lunch and supper will be provided
        2. Retired games sold for $10/game
      2. Flamecraft won the tournament
    2. Video Game Library (Adam): 2nd lot of auctions will be going up on the Mindbridge website
    3. Book Group
      1. Thursday June 29th Legend and Lattes by Travis Baldree at Panera on Edgewood Rd in Cedar Rapids at 6pm.
      2. July 13th will be a general discussion covering the books that we have read and those we would like to read.
  8. Old Business
    1. If there are any problems or questions address them to Tony from now until July 5th meeting
    2. Anime Iowa needs more staff members for before and after convention
    3. All Conventions need volunteers if interested in helping please contact convention concoms
    4. By-Law Policy Proposal – Mindbridge On-Call Board Representative Policy
      1. This is introducing, into By-Laws, the process of having an on-call rotation among the current Board Members. Mindbridge On-Call Board Representative Policy
        1. Updates discussed and suggested to this document have been made, feel free to review to ensure accurate
        2. Will vote on this at the upcoming June 7th meeting.
        3. Motion passes
      2. Mindbridge Laptop Acquisition and Lifecycle Proposal
        1. This is for acquisition of new technology and peripherals for Mindbridge use across projects, as well as reallocation of existing technology and peripherals.
        2. Bid for Laptop Acquisition and Future Acquisition Plan for Mindbridge IT
        3. Will vote on whether to approve this at the upcoming June 7th meeting
        4. Motion passes
  9. New Business
    1. Signage Bid
    2. Anime Iowa bid
      1. AnimeIowa Bid 2024
      2. AnimeIowa 2024 Bid Budget 2.0

Next meeting will be Wed July 5th @ 7pm online and at the Penticoff House 6914 Amhurst Dr SW Cedar Rapids, IA