May 2016 Minutes

  1. Call to Order
  2. Minutes – posted online and on list
  3. Treasurer’s Report — we have money.
  4. Convention Reports
    1. Gamicon
      1. Next staff meeting: May 22 6:30 PM at Ryan’s.
      2. Budget meeting went well, registration rates will probably go up $5 a head.
      3. Gamicon hotel contract signed for Cedar Rapids Marriott, February 24-26, 2017.
    2. AnimeIowa
      1. Next staff meeting: May 7, 2 pm at Coralville Marriott
      2. Went to AnimeDetour
      3. Going to have a booth at AnimeCentral (ACEN) in Chicago May 20-22, can take flyers for other conventions if Adam gets them before May 16th.
    3. ICON
      1. Next staff meeting: Saturday, May 14 at 1:30 PM, Coralville Public Library Board Room
      2. Hosted a room party at Demicon, good attendance as people had to walk past it’s door to get to the con suite
  5. Other Projects
    1. Game Library Library — The Hobby Corner Friday, May 6th , 5-8 pm, Legendary (Civil War Theme).
    2. Book Group: Monday May 9th, 6 pm, Coffeesmiths, Thieves’ World, edited by Robert Asprin.
  6. Old Business
    1. Ban Policy review and Lawyer update tabled until June. (Adam)
    2. Storage Locker Cleanup Report
      1. Many were there, great success.
      2. The Quality Care people stopped by to see if we were throwing a party.
      3. Getting rid of some small older cash boxes, does anyone want one?
      4. Moved, seconded and passed by board to get two new cash boxes with clips to keep bills in place.
    3. Demicon Report (Denny)
  7. New Business
    1. Mindbridge Annual Meeting: Will be Saturday, June 11, 2016 11:30 AM at the Coralville Public Library Meeting Room A preceding the ICON Staff Meeting at 1:30 pm. As usual Mindbridge is providing food *BUT* we need to know by May 28th if you are coming so we can have enough food.
    2. Des Moines Wizard World, May 13-15th, 2016.
    3. TrekFest, Riverside June 24-25th, 2016. (Jon has sent email to contact RACC)
    4. Friday May 27th is Star Wars night at the CR Kernels; if interested contact Michele Maakestad before May 20th.
  8. Next Meeting: Wed June 1,2016 at ARC of Southeast Iowa 7 pm
  9. Annual Meeting: Saturday, June 11, 2016 11:30 AM at the Coralville Public Library Meeting Room A
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