May 2008 Minutes

May 7, 2008

  1. Call to order at 7 pm
  2. Minutes from last meeting
  3. Treasurer’s Report
    1. $16,647.91 Mindbridge
    2. $25,000 Mindbridge CD
    3. $40,905.67 AnimeIowa
    4. $25,000 AnimeIowa CD
    5. $9,685.10 Icon
    6. $2,926.18 Gamicon
  4. AnimeIowa
    1. Could not institute $50 nonrefundable fee for this year.
    2. We will do it next year.
    3. Room block is full.
    4. Next meeting is 2 pm May 24th
    5. June 21st at 2; July 19th at 4, August 2nd at 11
    6. Registrations come in maximally
    7. August 15-17
  5. Icon
    1. Still having one.
    2. Website updated.
    3. Input is sought for website
    4. Icon party at Demicon successful
  6. Gamicon
    1. Gamicon has a contract up through 2011
    2. Gamicon price will go up $5
    3. Guest is NOT going to be Hero Games
    4. Guest is going to be Out of Box Games
    5. Meeting May 25th at 5 pm at Old Chicago
  7. Preplanning Committee Report
    1. Gamicon three year contract (see above)
    2. Second floor out. River Room. All of 3rd floor
    3. 2010 $8000 Coralville Marriott $120 Rooms
    4. Quite an increase over 2007
    5. Also considering 2009 Marriott
    6. Make overtures with Cedar Rapids Marriott for future icons
  8. Other Project Reports
    1. Game Library
      1. Thinking about a meeting before AnimeIowa
      2. Buying a couple of games before AI
    2. Book Discussion Group
      1. Books list coming out soon
      2. Next time: Yiddish Policeman’s Union
      3. May 19th 6 pm Coffee Talk Cafe
    3. Technology Committee
      1. Pruning data base
      2. Tabled until after AI
      3. Icon Mailing List
  9. Old Business
    1. Icon 34 Bid Vote Completion
      1. Discussion of Cedar Rapids Marriott for Icon 34
      2. October 22-25, 2009
      3. Lots of wonderful rooms
      4. 220 room nights 80 percent room nights
      5. Room nights are $94
      6. Then we get it for free
      7. Alcohol served: they have to serve it
      8. Michele votes, Ryan seconds
      9. 13 aye, 0 nay, 0 abstain
    2. Updating Mindbridge Fliers: Pictures of Events
      1. Take some pictures
      2. Pictures for Fliers
      3. Mindbridge call for pictures
    3. Spring/Summer Picnic: Steve
    4. Copy Right Letter Discussion: Michele
    5. Key Master
      1. Willing to be holder of the keys
      2. Not willing to go to the storage locker
      3. Jon and Michele
    6. Meet at IMU instead of library?
      1. Same advantages as library.
      2. Josh could reserve rooms.
      3. Parking?
      4. We’ll be at the library in the summer.
      5. Josh will check out the times for the school year.
  10. New Business
    1. Limiting number of badge types
      1. For the conventions to decide
      2. Individual cons should make these decisions
    2. American Express Cards for Cons?
      1. Laura Thomas wants one of these for AI.
      2. It’s awkward for Christine to have to pay for things
      3. American Express Corporate accounts.
      4. Each year new names. $75 a year charge
      5. Pre-pay debit cards? Some trouble.
      6. They have investigated the possibilities.
      7. Airline miles are earned by using American Express, which can be used for future guests.
      8. Also American Express will put guests up if there are travel plans.
      9. Discussion will continue, as we ran out of time.
      10. We will discuss a variety of options and weigh them.
    3. Storage locker cleaning: Marty says next month
      1. Saturday, June 7th. Rain date Sunday June 8th.
      2. Noon
      3. $20 bucks for water, etc.
    4. Zombie March. Information forwarded to the list
  11. Announcements
    1. New members approved: Landon Fry, Kate Hoynacki Welcome!
    2. Gregory Frost coming through on Memorial Day weekend to visit.
    3. Trek Fest last Saturday of June. Walter Koenig will actually be there.
    4. Table at Trek Fest? Denny will check on this. Last weekend in June.
    5. Registration badges and badges for holders at Icon.
  12. Meeting Adjourned at freakin’ 8 freakin’ 30!!!!!!

Next Meeting: June 4th, 2008 6 pm at Iowa City Public Library

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